We look forward to your comments and questions. Thank you all for being here.

Yes, the session is being recorded and will be shared via NADOHE website.

Also folks seem to be forgetting about time zones. Simply converting an in person course to online by just using online live sessions is going to leave out or harm folks who live in time zones where their class is now at 5am or 2am. Even within the U.S. this can be an issue...

The Ohio State University just recently extended the tenure clock for all tenure-track faculty; At The George Washington University we invited students to “apply” to receive housing if needed, appreciating that not everyone has a home or a safe home and are supporting students now to be in hotels; At GW we are also providing a prorated refund to students who were in our residence halls and also created specific food areas for them; At GW we are paying all FWS for their allotted hours and have worked with all student employees to pay them; At GW we also contacted several national associations (e.g., American Bar Association) to address the credit hours our students need to finish their programs and move forward in their professional career - 3L students in externships and not present in DC; San Diego State issued a great document: https://diversity.sdsu.edu/resources/inclusive-pedagogy; University of Maryland has multiple websites addressing the bias and hurtful/harmful behaviors and also online education.

Separate from students but as we think about doing work remotely as employees, many of us who are parents are being required to document our productivity hour by hour while also homeschooling for the first time.

Everyone should be questioning why now, in a time of crisis, the institution wants to have folks log hteir productivity, do daily/hourly check-ins, etc., especially since it's not a part of normal operations.

What considerations are being given to students who are moving to distance learning with faculty who are not tech savvy or, more importantly, tech resistant?

@jordan, can you share a link for Uof Maryland webpage?

University website addressing virus and updates:https://umd.edu/virusinfoOffice of Diversity & Inclusion website addressing impact - bias, mental health, etc:https://diversity.umd.edu/news-events/statements/coronavirus/Teaching website for how to adjust in-person teaching to online due to virus, inclement weather, etc:https://svp.umd.edu/keepteaching

Thank you!

Some institutions are also giving students the option to take a final or to take their current grade as is - I am still following those communications to learn more details. Any of your campuses in that space?

Thank you Jordan West. The SDSU piece is very well done and will be helpful in helping faculty to see the various subpopulations on our campuses and their unique needs.

@Jordan, we are currently not encountering those communications

I would love to hear any ideas of addressing cultural programs that are now canceled. What are people doing?

Our university is considering how faculty are evaluated especially since online instruction for many of them is new and maybe awkwardly or not well done--departments and colleges are considering how we factor student evaluations that may include how well or how poorly they provided instruction online, in faculty annual evaluations, especially for assistant professors in their first-third year of their careers

Donnesha - the majority of our work consists of 4-hour small group workshops for departments across campus addressing DEI topics and practices. We’re in the process of adapting these to be delivered via Zoom and plan to keep the currently scheduled workshop calendar starting next week.

I think it is worth remembering that we are living in a time where most students (importantly, not all) have grown up with some sort of social media literacy, technological literacy at the least. They are connecting online - on various platforms. It's worth looking for where they're talking, and what they're talking about.

He is the page we developed very specific to our institution
https://www.maryville.edu/coronavirus/

RE: Cultural Programs—At University of Southern California School of Engineering, all diversity programming will move on-line: faculty series, professional development series, peer-mentoring, facilitated study groups, advisement, etc. No programs are canceled (just restructured for on-line platform)

@donnesha we our planning to step up social media game and trying to be more engaging with our content. Asa a smaller office we are focusing on supporting student through the academic transition as much as possible…we want to reach out to students and ask what do they need from us

@donnesha - With regard to cultural programs, we’ve moved most of our programming to Zoom to ensure LGBTQ+, students of color, and faculty of color have supportive spaces with one another. The Zoom spaces have been very healing and restorative.

How are other professional schools seeking to manage the pandemic as it related to diversity, equity and inclusion?

Thank you everyone these have been really helpful ideas!

While students much of the attention is focuses on ensuring a student’s academic success to graduate, there has been little attention to ensuring the institutional “sense of belonging” through co-curricular programs. What considerations might there be to ensure that the equity is used to ensure the importance of co-curricular and experiential learning as an equal and complimentary part through crisis management and online/distance learning.

Some institutions are also paying personal cell phone bills for people who are using their phones and do not have a university issued phone

At USC, all student worker will continue to get paid through remote work assignments

Perhaps I'm jumping the gun, but we are beginning to also think about the future recession implications and how this will impact students' employment opportunities afterwards. I am particularly concerned for students who have limited networks that can connect them to employment opportunities upon graduation. Have others considered this?

The government regulations with student employees encourages remote work and continued pay

We are using virtual career fairs and interviewing to make certain internships and career opportunities are available to students

Ohio University has proactively identified ways for student workers to still get paid while creating wonderful work for the university and gaining skills that will be useful for gaining competencies and building skill sets to empower them to reach their professional goals

How are other schools thinking about this summer's undergraduate research programs that recruit our underrepresented students? Our university has not issued any guidance or restrictions on summer programs yet. I direct a summer research program and am considering reaching out to our faculty mentor to ask who has research projects that lend themselves to remote research.

@Kristin Morgan it is good to be proactive instead of reactive. We made contingency plans ahead of time in case our summer programs are cancelled. It’s great that you are thinking of reaching out to the faculty mentor to find research projects that can be done remotely

For students who do not have access to internet check your local cable provider to find out if they are free or reduced services. In the Philadelphia area see https://corporate.charter.com/newsroom/charter-to-offer-free-access-to-spectrum-broadband-and-wifi-for-60-days-for-new-K12-and-college-student-households-and-more

Are any institutions engaged in any fundraising efforts to support students who have financial needs?

As more people get sick, how will we support students who have limited resources, may be living off campus alone or as single parents without a support network, as well as for staff members or faculty members who do not have family in the area and may be single parents?

https://cte.rice.edu/blogarchive/2020/3/13/inclusion-equity-and-access-while-teaching-remotely

#AcademicAvengers

@Turan Mullins thank you for the resource!

We are working to provide some diversity and inclusion workshops virtually through Blackboard and other platforms\. An option is using videos, Ted Talks, and PwC have a good set of video's on "Blindspots": https://www.pwc.com/us/en/about-us/blind-spots.html

What are other institutions planning in terms of postponement or cancelation of Commencement?

Our spring graduates have all been moved to December

We are asking faculty and staff to volunteer to serve as host families for some of our international students that cannot make it back to their home countries.

Volunteer? Interesting.

At the Community College of Aurora-we were able to create a survey that was sent to students requesting any concerns/challenges they have in regards to moving to online courses to inform our efforts of how to support students

We haven’t decided yet but we are contemplating inviting the Spring graduates to the December graduation or perhaps even having a Summer Commencement in August which we typically have not done.

Concerned about internet access? Many internet providers are stepping up to offer free internet services to households that need them, including:o Spectrum - https://spectrum.com/browse/content/spectrum-internet-assisto Xfinity - https://wifi.xfinity.como AT&T - https://about.att.com/pages/COVID-19.htmlo Verizon - https://www.verizon.com/about/news/our-response-coronavirus

The University of Virginia's graduation will not proceed as planned. A team is focused on alternative ways to mark this occasion, including looking into the option of holding the ceremony at a later date.

Quill, would you be able to share some language from that survey to students? We discussed this today and will be moving forward in that direction with community feedback during this time. Thoughts?

My immediate thought when considering faculty/student interactions on WhatsApp is a spike in Title IX cases…

Our university sent out a survey to PELL-eligible students and those with financial aid packages (most of our students) asking about access to technology yesterday and are loaning out chrome books as needed and as capacity provides

T-Mobile also providing some support: https://www.t-mobile.com/brand/ongoing-updates-covid-19#customers

Andrea, are you suspecting that complaints about Title IX will increase because of online usage.

Hey All! I'm having a webchat with people at 2:30pm (PST) to talk about that very thing!

https://cccconfer.zoom.us/j/610059750

Which very thing Jennifer?

^@Andrea and Bryan

Bryan, not necessarily anticipating it but bracing for it, whether they result in findings or not. People using technology for the first time or with new power dynamics typically comes with bumps and not everyone interprets text exchanges the same way

Jennifer I’m EST and unfortunately not available but if you have a recording to share I would love to watch later please

Andrea, that’s what I thought. Thanks for the clarity.

Plus these kinds of tech encourage quick and somewhat offhand responses - easy to say something a bit awkward.

@Lil Barbosa-I don't have it readily available but can access it from a colleague. Feel free to shoot me an email and I can push it out to you if I don't receive it by the time this webinar ends. Quill.Phillips@ccaurora.edu

@andrea please email dailyn@arc.losrios.edu

Jennifer, I am CST and unavailable but would love to watch a recording.

Karen, I agree.

If you email me, I will at minimum share notes/resources.

I know we are not there yet, but as we all move forward, it would be important to think about reintetgration back into schools and universities and how that will effect students and are there some things that we can be doing now to help best set up for the eventual return (reposting to attendees as well)

I haven't gotten consent from folks to record just yet.

In my experience, as we track bias incidents and other complaints, a number often occur in the virtual space (per Andrea's comment above). A lot can be misinterpreted when people are in exchange, and at the same time people at times in virtual spaces can communicate in ways that are alienating.

Jennifer, thanks. If you get permission and can record and share by email is bsamuel1@ksu.edu

Many thanks for providing notes/resources to us. I can’t see your email address, Jennifer. Here’s mine: Valerie.hunt@seattlecolleges.edu

Lulu, good point. Maybe faculty should be crafting certain rules of engagement for the new learning environment

@Lilu, I confer.

@Lilu, I concur.

Alicia, yes - rules of engagement for the virtual environment are really helpful - in my experience.

We are doing a hiring freeze for all position no matter what phase of the process the search was in.

I have a document that we are currently trying to create to address those EEOC Equity concerns.

I have a tentative document for that

Also should like to hear about anyone compiling DEI resources for folx as they are teaching online. We are creating a checklist for faculty now - and offering a drop-in hour…would love to know what checklists already exist.

Jennifer, I would like access to the notes/resources from your session as well - nmartin@seattleu.edu. Thank you.

Many interviews are moving to Zoom for final rounds, and then an on campus early summer - so a bit more Zoom and still an on campus

We have frozen our classified professionals positions and are still in talks regarding faculty and management level positions

I can drop my notes real quick if that would help people copy and paste before we get off

Please

Our school is adapting its policies for Zoom interviews for executive, dean and faculty hires. I will share our policies and also an assessment of how well they worked. Valerie.hunt@seattlecolleges.edu

Yes, please

http://Optimum.comFor reduced fee internet for service areas served by optimum. Charter is doing something similar.

Two webinars are being offered related to Title IX that you all can register for here- https://system.suny.edu/sci/news/3-13-20-charting-the-uncharted/index.html

zoom interviews raise a number of concerns, and that includes bias. this may be the time for those of us who have done Education programs on bias in search processes, speak up and bring this to the attention of units that are moving to zoom interviews--work with HR and EEO offices to do a zoom education program for searchcommittees to inform them on what to be aware of

Implication for studentsStudent with lower socioeconomic status· Campus jobs· Access to remote instructions technologies· Completing/accessing internships, clinical, and practicum requirements· Tuition refundsLGBTQ+ students· Housing/home/community· Specifically trans students who cant go home to places where they are acceptedInternational students· US Gov travel bans· Level 3 countriesFood and housing Insecure for students

Family cultures: what is home like? Is it rural or urban? Is the household intergenerational? Is there access to broadband technology? Is there space to attend and study for online instruction?Are we considering student worker income implications?How are we thinking about equity relative to tuition, residential and dining refund possibilities?How to replicate the URM (underrepresented minority) community (academic and social) while engage in remote learning?

Implications for employees’ responses (staff and faculty)How are we protecting and attending to high-risk populations (diabetes, cardiovascular, immuno-compromised, 60+)What are the ethics of allowing students and faculty to. Work/learn remotely while requiring staff to be onsite?Will student refunds cause job reduction? For whom do Diversity Officers speak and how?What happens to working parents as k-12 systems shut down?

Parking lotWhat are we doing for students with disabilities?Can we extend the tenure track (Ostate) ?The impact of time zone changes when students are home but teacher are on CSTThis will be a stress test of the internet across the worldWhat is going to happen when parents are working from home, k-12 schooling at home, college students at home, ext?How will faculty be evaluated since teaching online will be new for many?How to address the Presidents “Chinese Virus” comments?

I haven’t had a chance to edit it so please forgive any typos

Earlier today, I spoke by phone to a colleague in a similar office on another state campus in our state. It was reassuring and very helpful as well. We are going to plan a conference call later this week with other colleagues in similar offices in our state to compare notes and collect/share ideas.

I am wondering if it would help to establish or modify Guidelines for Dialogue as originally developed by the University of Michigan to address some of these Title IX concerns.

Perfect notes!! Thanks for sharing

share your office social media…we will need all the content we can get

@inclusive_mu

Virtual happy hour on zoom:

virtual happy hour is a great idea. I've set up a Friday afternoon virtual meeting with my staff, just so we see each other and communicate how we're doing.

https://www.nytimes.com/2020/03/17/style/zoom-parties-coronavirus-memes.html

@LIl Barbosa and anyone else interested, here is the link to the survey we used to ask students about challenges they may have to accessing technology https://ccaurorasurveys.sjc1.qualtrics.com/jfe/form/SV_4GfCdFZxhJUoGi1

We are planning out content on social media too @Turan — thank you! IG: InclusionatGW

Thank you Dr. Smith

Excellent job Dr. Smith and Clyde...

Thanks Y'all. Please contact me at dailyn@arc.losrios.edu if you want either some digital etiquette notes or some hiring resources

Thank you. great information

This was very helpful, thank you.

Thank you, NADOHE for putting this together!

Thank you Dr. Smith and Dr. Pickett. Also thanks to our colleagues who have generously shared information.

I want to thank everyone for joining us. NADOHE will be back in touch, we promise

Fantastic presentation and conversation. Thanks NADOHE and to all of you.

Thank you for the technology survey example @ Quill

Thank-you Dr, Smith, Stay prayerful family and work your personal and collective faith (Ecumenically)! We will get through this, this too shall pass and we need each other to survive. Thank-you for the resources and thoughtful conversation.

Thank you for your leadership Dr. Smith and Dr. Pickett!

This was phenomenal, thank you!

Thank you!

Thank you again, to the panelists, and thank you to colleagues for sharing inquiries and best practices!

Thank you! Much appreciated! I couldn't sign on umtil 4:45 so if I could get any info I missed that would be wonderful!

This was my virtual happy for today :)

Thank you!

Thank you!

Paulette Granberry Russell, President of NADOHE says thank you all!

Thank you. Just knowing that we can be together is wonderful. I appreciate the community!

Thank you for this webinar with the great comments and resource information!

Thank you Dr. Smith and Dr. Pickett!

Thank you Dr. Smith and Dr. Pickett - so awesome to hear your words, encouragement, and everyone’s ideas!

Thank you! I appreciate the insight!

Yes thank you for being so kind and taking your time to organize the group!

Thank you!! To all - a lot of ideas.

Thank you for a timely and significant presentation.

Excellent conversation. Great comments. Thank you!

We Goin to Be Aight !!!

Appreciate you all!

Thanks, everyone! Take care!

Thank you! This has been very insightful and helpful!

Thanks, Dr. Pickett!

Thanks