Data Reporting

Data Reporting - Shared screen with speaker view

Playback Range -

Mary Larson

30:14

We will begin prompty at the start of the hour. The webcast is being recorded and will be available next week on the NC-SARA website under the data tab at https://www.nc-sara.org/content/Data_Info

Georgianna Laws

35:24

Yes

JOsiah Stephan

35:37

i hear

Mary Larson

36:24

Just a reminder the slides and recorded webinar will be postd on the NC-SARA site next week.

Mary Larson

36:32

Add your questions here!

Teresa Dustman

37:55

Thank you for recording this. I am still unable to get the audio to work on my end.

Teresa Dustman

39:51

Yes, thanks, I have tested the audio. Not sure what is happening.

Mary Larson

43:48

Reporting period is May 14-June 4.

Vicki Westergard

46:02

My supervisor left. How can I find out who is our contact?

Mary Larson

46:10

These two sets of data are reported to NC‐SARA in the spring following the due date for institutions tomake their previous Fall Enrollment (EF) reports to the federal government’s Integrated PostsecondaryEducation Data System (IPEDS). The handbook has the specific IPEDS reporting

Mary Larson

47:03

You do not report Learning Placements in the home state, but you do report the enrollments in the home state

Mary Larson

47:14

Yes you can submit the reports independently

Lucy Kefauver

48:11

As I understand, we are to report distance ed students from each state for the current academic year and OOSLPs for the previous calendar year. Is this correct?

Ronald Brownie

49:22

Hi Terry,

Brandie Elliott

49:47

Do the learning placements have to take place between Jan. 1-Dec. 31, 2018, or are they just supposed to start between those dates?

Mary Larson

50:26

Sector would be type of institution - public, private, for profit

Ronald Brownie

50:29

Hi Terry, at NSU the report will be completed by two separate offices OCE and IR., Can multiple departments access and work on the report before submitting.

Susie Bussmann

50:29

One recommendation is to add the information about what to add to Comments and what not to add to the Comments field be added to the reporting form. Plus, add the correct entity and contact information for the SOS, etc.situations.

David John

51:00

Is it correct that we are reporting enrollment for students that are 100% online only or are hybrid program enrollments included as well?

Mary Larson

51:38

Yes, disaggregate the IPEDS information as reported for Fal. See the hadbook for the specific reports to reference

Mary Larson

52:05

It is up the institution who completes which report

Mary Larson

52:46

Yes, U.S. Territories are listed this year. You do not report out-of-country enrollments.

Mary Larson

53:22

Practicums would be included in the learning placements - see the handbook and the second portion of the webacae

Vicki Westergard

53:28

How do we get the handbook?

Mary Larson

55:57

OPEID is an institution ID assigned by the Dept. of Ed.

Susie Bussmann

56:23

The handbook can be downloaded from the NC-SARA website.

Mary Larson

56:39

If the military member is located out of the country they are not included in the reporting period as they are not in the US and SARA is an agreement between states

Mary Larson

58:02

Julie, this year branch campus reporting is optional, you simply select the button that you have included branch campus information and for consistency note how it was completed.

Mary Larson

58:26

There is no "formal agreement" requirement this year.

Janet Long

58:37

I believe last year's criteria for placement reporting included the need for a "formal contract." Is this still in place?

Derek Driedger

58:53

Is the OOSLP reporting for on-ground and online students, or just online?

Mary Larson

59:27

The criteria for Out of state learning placements is on the current slide nd page 17 of the handbook

Mary Larson

01:00:03

OOSLP is for both online and on-ground programs.

Mary Larson

01:00:26

Use the location of the student, not the mailing address.

Mary Larson

01:00:35

Use the location of the student, not the mailing address.

Tina Cox

01:01:26

If the institution is 100% online, do we use the shipping address of the student as the location and not the mailing address?

CHIARA OBREGON

01:03:52

In the same state we only count once (if done at different places in same state for same CIP code)

Mary Larson

01:04:18

Check the requirements on page 17 of the handbook to determine what programs meet the reporting requirements.

Charlotte Hodges

01:05:15

Are we able to save our progress, log out, and return to our work at another time?

Mary Larson

01:05:17

The links will not be sent before that time, but there will be an excel sheet that you can use to gather informatoion

Mary Larson

01:05:29

Yes, you can save and return to the reporting

Mary Larson

01:05:47

For enrollment reporting it's 100% online - as in the IPEDS definitation

Mary Larson

01:06:40

You would enter a comment that you had no out-of-state learning placements.

Lyndi Duff

01:07:29

Do we need to know the CIP definitions or will the form also include the higher CIP code number 13.XXXX for Education?

Mary Larson

01:07:49

CIP is two digit and there is a link to the name of the codes

kyle collins

01:09:20

When will the 2019 Reporting Manual be released?

CHIARA OBREGON

01:09:50

The manual is already on the SARA website

Mary Larson

01:09:52

The 2019 Reporting Handbook is already on the website

Mary Larson

01:10:01

Mary Larson

01:10:52

SARA includes experiential learning experiences in the definition of distance education and they are covered by SARA

Mary Larson

01:11:24

Do not report international students

Dave Hunt

01:11:46

https://www.nc-sara.org/files/docs/2019_DataReportingHandbook_FINAL.pdf

Tina Cox

01:11:54

Would that include military with an APO address? We would assume they are deployed or stationed out of the country?

Mary Larson

01:11:56

Just to verify...a student who completes an internship in the spring semester in MN in CIP 51 and then completes an internship in the fall semester, also in MN and also in CIP 51, but at a different hospital...in that scenario that is only ONE OOSTP, correct?Correct

Lucy Kefauver

01:13:32

The NC-SARA limit of 10 students per placement is per state or per site?

Yeimarie Lopez

01:14:17

Students may be in an out-of-state learning placement that is not required but the program will accept those credits towards graduation. Should these students be reported (assuming they meet the other learning placement criteria)?

Patty Murphy

01:15:18

So if a student started a learning placement in Fall 2017 and continued in it through January 2018, we would not be including them because they didn't START it during the 2018 timeframe?

shari miller

01:16:06

Lucy, we can discuss on our mentor call in a few minutes.

Pam Collins

01:16:34

Do these enrollments include ConED courses or just curriculum courses

Heidi Watt

01:17:55

upvote for Yeimaire Lopez question.

shari miller

01:19:34

What if the credits are applicable to the program but not required, see Yeimarie’s question above

Jennifer Causey

01:21:06

This is a hypothetical. If a student is taking a course, but moves locations during the semester. How would you report that?

Jennifer Causey

01:21:22

ex. For military students in particular

Tamara Noecker

01:21:35

For students that have multiple majors, does the CIP represent their primary major or the major in which the placement is a requirement?

shari miller

01:24:51

If student does an internship for no credit but then goes back after the experience and requests and is granted credit, what are your thoughts?

Tamara Noecker

01:26:31

Can you please clarify that both sets of reporting, enrollment and placements, are including undergraduate (certificate/bachelors) and graduate (certificate/masters/doctoral) students?

shari miller

01:29:30

Thanks, but it does happen with some frequency!

Tina Cox

01:31:31

Thank you! Great information!

shari miller

01:31:42

Thanks!!!

Mona Rivoire

01:31:44

Thank you!

Derek Driedger

01:31:49

Thank you very much!

JOsiah Stephan

01:31:56

thanks

Jonathan Small

01:31:58

Thanks all

Georgianna Laws

01:31:59

Thank you very much!

Tamara Noecker

01:32:01

Good session, thank you for offering it :)

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