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Data Reporting - Shared screen with speaker view
Mary Larson
30:14
We will begin prompty at the start of the hour. The webcast is being recorded and will be available next week on the NC-SARA website under the data tab at https://www.nc-sara.org/content/Data_Info
Georgianna Laws
35:24
Yes
JOsiah Stephan
35:37
i hear
Mary Larson
36:24
Just a reminder the slides and recorded webinar will be postd on the NC-SARA site next week.
Mary Larson
36:32
Add your questions here!
Teresa Dustman
37:55
Thank you for recording this. I am still unable to get the audio to work on my end.
Teresa Dustman
39:51
Yes, thanks, I have tested the audio. Not sure what is happening.
Mary Larson
43:48
Reporting period is May 14-June 4.
Vicki Westergard
46:02
My supervisor left. How can I find out who is our contact?
Mary Larson
46:10
These two sets of data are reported to NC‐SARA in the spring following the due date for institutions tomake their previous Fall Enrollment (EF) reports to the federal government’s Integrated PostsecondaryEducation Data System (IPEDS). The handbook has the specific IPEDS reporting
Mary Larson
47:03
You do not report Learning Placements in the home state, but you do report the enrollments in the home state
Mary Larson
47:14
Yes you can submit the reports independently
Lucy Kefauver
48:11
As I understand, we are to report distance ed students from each state for the current academic year and OOSLPs for the previous calendar year. Is this correct?
Ronald Brownie
49:22
Hi Terry,
Brandie Elliott
49:47
Do the learning placements have to take place between Jan. 1-Dec. 31, 2018, or are they just supposed to start between those dates?
Mary Larson
50:26
Sector would be type of institution - public, private, for profit
Ronald Brownie
50:29
Hi Terry, at NSU the report will be completed by two separate offices OCE and IR., Can multiple departments access and work on the report before submitting.
Susie Bussmann
50:29
One recommendation is to add the information about what to add to Comments and what not to add to the Comments field be added to the reporting form. Plus, add the correct entity and contact information for the SOS, etc.situations.
David John
51:00
Is it correct that we are reporting enrollment for students that are 100% online only or are hybrid program enrollments included as well?
Mary Larson
51:38
Yes, disaggregate the IPEDS information as reported for Fal. See the hadbook for the specific reports to reference
Mary Larson
52:05
It is up the institution who completes which report
Mary Larson
52:46
Yes, U.S. Territories are listed this year. You do not report out-of-country enrollments.
Mary Larson
53:22
Practicums would be included in the learning placements - see the handbook and the second portion of the webacae
Vicki Westergard
53:28
How do we get the handbook?
Mary Larson
55:57
OPEID is an institution ID assigned by the Dept. of Ed.
Susie Bussmann
56:23
The handbook can be downloaded from the NC-SARA website.
Mary Larson
56:39
If the military member is located out of the country they are not included in the reporting period as they are not in the US and SARA is an agreement between states
Mary Larson
58:02
Julie, this year branch campus reporting is optional, you simply select the button that you have included branch campus information and for consistency note how it was completed.
Mary Larson
58:26
There is no "formal agreement" requirement this year.
Janet Long
58:37
I believe last year's criteria for placement reporting included the need for a "formal contract." Is this still in place?
Derek Driedger
58:53
Is the OOSLP reporting for on-ground and online students, or just online?
Mary Larson
59:27
The criteria for Out of state learning placements is on the current slide nd page 17 of the handbook
Mary Larson
01:00:03
OOSLP is for both online and on-ground programs.
Mary Larson
01:00:26
Use the location of the student, not the mailing address.
Mary Larson
01:00:35
Use the location of the student, not the mailing address.
Tina Cox
01:01:26
If the institution is 100% online, do we use the shipping address of the student as the location and not the mailing address?
CHIARA OBREGON
01:03:52
In the same state we only count once (if done at different places in same state for same CIP code)
Mary Larson
01:04:18
Check the requirements on page 17 of the handbook to determine what programs meet the reporting requirements.
Charlotte Hodges
01:05:15
Are we able to save our progress, log out, and return to our work at another time?
Mary Larson
01:05:17
The links will not be sent before that time, but there will be an excel sheet that you can use to gather informatoion
Mary Larson
01:05:29
Yes, you can save and return to the reporting
Mary Larson
01:05:47
For enrollment reporting it's 100% online - as in the IPEDS definitation
Mary Larson
01:06:40
You would enter a comment that you had no out-of-state learning placements.
Lyndi Duff
01:07:29
Do we need to know the CIP definitions or will the form also include the higher CIP code number 13.XXXX for Education?
Mary Larson
01:07:49
CIP is two digit and there is a link to the name of the codes
kyle collins
01:09:20
When will the 2019 Reporting Manual be released?
CHIARA OBREGON
01:09:50
The manual is already on the SARA website
Mary Larson
01:09:52
The 2019 Reporting Handbook is already on the website
Mary Larson
01:10:01
S
Mary Larson
01:10:52
SARA includes experiential learning experiences in the definition of distance education and they are covered by SARA
Mary Larson
01:11:24
Do not report international students
Dave Hunt
01:11:46
https://www.nc-sara.org/files/docs/2019_DataReportingHandbook_FINAL.pdf
Tina Cox
01:11:54
Would that include military with an APO address? We would assume they are deployed or stationed out of the country?
Mary Larson
01:11:56
Just to verify...a student who completes an internship in the spring semester in MN in CIP 51 and then completes an internship in the fall semester, also in MN and also in CIP 51, but at a different hospital...in that scenario that is only ONE OOSTP, correct?Correct
Lucy Kefauver
01:13:32
The NC-SARA limit of 10 students per placement is per state or per site?
Yeimarie Lopez
01:14:17
Students may be in an out-of-state learning placement that is not required but the program will accept those credits towards graduation. Should these students be reported (assuming they meet the other learning placement criteria)?
Patty Murphy
01:15:18
So if a student started a learning placement in Fall 2017 and continued in it through January 2018, we would not be including them because they didn't START it during the 2018 timeframe?
shari miller
01:16:06
Lucy, we can discuss on our mentor call in a few minutes.
Pam Collins
01:16:34
Do these enrollments include ConED courses or just curriculum courses
Heidi Watt
01:17:55
upvote for Yeimaire Lopez question.
shari miller
01:19:34
What if the credits are applicable to the program but not required, see Yeimarie’s question above
Jennifer Causey
01:21:06
This is a hypothetical. If a student is taking a course, but moves locations during the semester. How would you report that?
Jennifer Causey
01:21:22
ex. For military students in particular
Tamara Noecker
01:21:35
For students that have multiple majors, does the CIP represent their primary major or the major in which the placement is a requirement?
shari miller
01:24:51
If student does an internship for no credit but then goes back after the experience and requests and is granted credit, what are your thoughts?
Tamara Noecker
01:26:31
Can you please clarify that both sets of reporting, enrollment and placements, are including undergraduate (certificate/bachelors) and graduate (certificate/masters/doctoral) students?
shari miller
01:29:30
Thanks, but it does happen with some frequency!
Tina Cox
01:31:31
Thank you! Great information!
shari miller
01:31:42
Thanks!!!
Mona Rivoire
01:31:44
Thank you!
Derek Driedger
01:31:49
Thank you very much!
JOsiah Stephan
01:31:56
thanks
Jonathan Small
01:31:58
Thanks all
Georgianna Laws
01:31:59
Thank you very much!
Tamara Noecker
01:32:01
Good session, thank you for offering it :)