We will begin prompty at the start of the hour. The webcast is being recorded and will be available next week on the NC-SARA website under the data tab at https://www.nc-sara.org/content/Data_Info

Yes

i hear

Just a reminder the slides and recorded webinar will be postd on the NC-SARA site next week.

Add your questions here!

Thank you for recording this. I am still unable to get the audio to work on my end.

Yes, thanks, I have tested the audio. Not sure what is happening.

Reporting period is May 14-June 4.

My supervisor left. How can I find out who is our contact?

These two sets of data are reported to NC‐SARA in the spring following the due date for institutions tomake their previous Fall Enrollment (EF) reports to the federal government’s Integrated PostsecondaryEducation Data System (IPEDS). The handbook has the specific IPEDS reporting

You do not report Learning Placements in the home state, but you do report the enrollments in the home state

Yes you can submit the reports independently

As I understand, we are to report distance ed students from each state for the current academic year and OOSLPs for the previous calendar year. Is this correct?

Hi Terry,

Do the learning placements have to take place between Jan. 1-Dec. 31, 2018, or are they just supposed to start between those dates?

Sector would be type of institution - public, private, for profit

Hi Terry, at NSU the report will be completed by two separate offices OCE and IR., Can multiple departments access and work on the report before submitting.

One recommendation is to add the information about what to add to Comments and what not to add to the Comments field be added to the reporting form. Plus, add the correct entity and contact information for the SOS, etc.situations.

Is it correct that we are reporting enrollment for students that are 100% online only or are hybrid program enrollments included as well?

Yes, disaggregate the IPEDS information as reported for Fal. See the hadbook for the specific reports to reference

It is up the institution who completes which report

Yes, U.S. Territories are listed this year. You do not report out-of-country enrollments.

Practicums would be included in the learning placements - see the handbook and the second portion of the webacae

How do we get the handbook?

OPEID is an institution ID assigned by the Dept. of Ed.

The handbook can be downloaded from the NC-SARA website.

If the military member is located out of the country they are not included in the reporting period as they are not in the US and SARA is an agreement between states

Julie, this year branch campus reporting is optional, you simply select the button that you have included branch campus information and for consistency note how it was completed.

There is no "formal agreement" requirement this year.

I believe last year's criteria for placement reporting included the need for a "formal contract." Is this still in place?

Is the OOSLP reporting for on-ground and online students, or just online?

The criteria for Out of state learning placements is on the current slide nd page 17 of the handbook

OOSLP is for both online and on-ground programs.

Use the location of the student, not the mailing address.

Use the location of the student, not the mailing address.

If the institution is 100% online, do we use the shipping address of the student as the location and not the mailing address?

In the same state we only count once (if done at different places in same state for same CIP code)

Check the requirements on page 17 of the handbook to determine what programs meet the reporting requirements.

Are we able to save our progress, log out, and return to our work at another time?

The links will not be sent before that time, but there will be an excel sheet that you can use to gather informatoion

Yes, you can save and return to the reporting

For enrollment reporting it's 100% online - as in the IPEDS definitation

You would enter a comment that you had no out-of-state learning placements.

Do we need to know the CIP definitions or will the form also include the higher CIP code number 13.XXXX for Education?

CIP is two digit and there is a link to the name of the codes

When will the 2019 Reporting Manual be released?

The manual is already on the SARA website

The 2019 Reporting Handbook is already on the website

S

SARA includes experiential learning experiences in the definition of distance education and they are covered by SARA

Do not report international students

https://www.nc-sara.org/files/docs/2019_DataReportingHandbook_FINAL.pdf

Would that include military with an APO address? We would assume they are deployed or stationed out of the country?

Just to verify...a student who completes an internship in the spring semester in MN in CIP 51 and then completes an internship in the fall semester, also in MN and also in CIP 51, but at a different hospital...in that scenario that is only ONE OOSTP, correct?Correct

The NC-SARA limit of 10 students per placement is per state or per site?

Students may be in an out-of-state learning placement that is not required but the program will accept those credits towards graduation. Should these students be reported (assuming they meet the other learning placement criteria)?

So if a student started a learning placement in Fall 2017 and continued in it through January 2018, we would not be including them because they didn't START it during the 2018 timeframe?

Lucy, we can discuss on our mentor call in a few minutes.

Do these enrollments include ConED courses or just curriculum courses

upvote for Yeimaire Lopez question.

What if the credits are applicable to the program but not required, see Yeimarie’s question above

This is a hypothetical. If a student is taking a course, but moves locations during the semester. How would you report that?

ex. For military students in particular

For students that have multiple majors, does the CIP represent their primary major or the major in which the placement is a requirement?

If student does an internship for no credit but then goes back after the experience and requests and is granted credit, what are your thoughts?

Can you please clarify that both sets of reporting, enrollment and placements, are including undergraduate (certificate/bachelors) and graduate (certificate/masters/doctoral) students?

Thanks, but it does happen with some frequency!

Thank you! Great information!

Thanks!!!

Thank you!

Thank you very much!

thanks

Thanks all

Thank you very much!

Good session, thank you for offering it :)