What if we cannot download the app? (NOAA doesn't allow it)

I updated to 5.9.1 an hour ago!

Joining from the browser is recommended for all NOAA employees.

I’m not able to get sound

I'm confused about my zoom app versus the "ams meeting app"

It seems similar how we navigated at the last AMS meeting, which was all online as well. Right? Please confirm, thanks!

Similar to last year. the AMS online program page is essentially our base app this year. Zoom is needed when you go into a specific session.

Can you give us a list of what functions are not available via the browser version? Or a time to test. Not a good thing to discover 30 minutes before a session.

My issue is solved, thank you!

Thank you

Do we have access to the portal now?

@ Gina: Thanks!

Know you are recoding. Would you please also put the recorded file somewhere that we can check this again I case we still have questions?

Is the "meeting app" you were showing different from zoom? How do we get the "meeting app"?

Please let us all know regarding the not available functions via the browser as other government agencies do not allow zoom either.

For signing in - Is ‘confirmation number” the same as “Registration ID”?

@bob - Yes - if you are registered, you will be able to login

can you make it snow in the background?

In almost every virtual conference I've ever participated in, there are issues with the server being overloaded and not functioning correctly. Have steps been taken to ensure the Zoom servers can handle the load?

Registration Confirmation Number = Registration ID

Thx!

Is browser version adequate?

Can we log in to the app now to set up our schedule?

Will attendees (not just chairs) get to see the names of all other session participants?

Is there an app you download on your phone or tablet, or can you simply use the browser?

There is a chart on this page that compares/contrasts Zoom on the Web client/browser and desktop/app: https://support.zoom.us/hc/en-us/articles/360027397692

So it sounds like there is no actual "meeting app" we download? When it is time for the conference we just go to the AMS online program and log in?

Hi Jesse: yes, you are able to log in now to set up your schedule.

Are there separate links for attendees and session chairs?

We may want to share those best practices with all session chairs (exactly)

Apologies if you already said it; if someone has prerecorded their presentation and has uploaded it, is it visible to session chairs on the app?

Jen -

Link to the online program for anyone who needs/wants it: https://ams.confex.com/ams/102ANNUAL/meetingapp.cgi

@natalie, Christine will cover prerecords during this training

Jen - thank you. In that doc is says the browser version cannot share their screen. How will this work with the idea I think I saw that session chairs will share their screen to show speaker's slides (prerecords?) as a backup?

More specifically from Robb’s question… Will chairs and presenters have a different link than the audience?

Does Zoom have raising hands?

Under "Reactions"

Just to be sure - is it correct that when I go to the program on the ams conference site, I will be in the "meeting app" that you are talking about?

What happens to the session if all the co-chairs lose internet due to inclement weather? I ask because all the co-chairs are on EDT and we had loss of power and internet due to the snow storm last week?

That online program zoom.us link is being blocked by my NOAA admins (I cannot access it from my work laptop). Going to investigate but wanted to share

Will a session link be sent to the Session Chairs/Moderators that we can share with our presenters ahead of time?

If everyone has the same link, can session chairs change the defaults for mic/camera to “off” and just manually add speakers to have access to mic/camera so that we don’t have audience members accidentally unmuting themselves?

@tiffany, I see that web client participants can share screen under "In-meeting controls (participants and hosts)" on that page

In the Zoom browser version, Raise Hand is under Reactions.

All sessions will also have a student assistant

I did not see how to raise hand - is that because I'm using the browser mode?

For specific log in and session questions, please reach out to AMS Meetings at meetings@ametsoc.org directly. Thank you!

Jen - thanks. Will not test right now :-)

@Tammy, links to join the session will be available in the Online Program 30 minutes before the session starts - so session chairs/moderators and speakers/presenters should login to Online Program and join the zoom meeting that way. The links will not be sent directly.

Thank you Jen

Are session chairs initially in a "practice" vs. a "live" session environment? On the first day of AGU, there was a session where the chairs never went "live" and only the chairs were in attendance.

virtual backgrounds for the meeting can be found here: https://annual.ametsoc.org/index.cfm/2022/your-annual/102nd-annual-meeting-graphics/

@Marc - Correct! The online program will serve as the virtual platform for this meeting. It is also available for download as a mobile app. To download the mobile app, please search for "AMS2022" in the App Store (iOS) or Google Play (Android).

Jen…….you are doing a great job!

@Craig: There will be a 30 minute practice session for session chairs, student assistants, and presenters prior to each session's scheduled start time. The session will be made live for attendees to join at the scheduled start time.

@Jen - thanks!!

@Cati, are session chairs/student assistants/presenters the only ones able to access a session in that “practice” 30 minutes?

A number of the features being described - e.g. sharing a file, doesn't seem to be available via the browser version.

@Jen @christine, is this correct ..Audience members will be in a waiting room prior to the start of the session. They will not be let in prior to the start, which means sessions chairs have private time with their speakers to test everything, correct?

@Aaron Correct! Attendees who try to join the session prior to the start time will enter a waiting room.

Sorry I may have missed this. How do we get links to each session?

@Gina, @Cati, thank you!

@Dave each session's link will be accessible directly in the online program and mobile app.

Awesome thanks Cati!

So, did I hear correctly… The Session Chairs are responsible for showing all presentations?

@tiffany, if you cannot share a file in the chat using the zoom web client, I would suggest uploading that file into a google folder or drop ox and share the link in the chat

@scott, Session Chairs are responsible for showing any pre-recorded video files that presenters have uploaded. So far, we have VERY few of these instances. In 99% of cases, the presenter is responsible for sharing screen and presenting their slideshow themselves. If a Session Chair cannot show the videos, we can have the Student Assistant do that.

@ Jen. Thanks

Are the sessions being recorded for future viewing? Will pre-recorded talks be available for future viewing, as well?

@Jen, @Cati - Back to a question from early on, if we have a sudden change in session chairs and someone needs to step in for a session, how do we facilitate adding someone as a chair to the “practice” session so they can work with presenters (like a main program chair stepping in)?

@Craig - Prerecords will only be used during the live session. They will not be available in advance. All sessions will be recorded and will be available to registered attendees 48 hours after the session ends and for 3 months after that.

@Christine, thank you!

Is it okay to have a backup option for the session chair to share their screen to present a speaker's slides in case the presenter has trouble with their online access - but are able to connect by phone?

I don't see a share screen option when using the safari browser. If that's browser specific, that means that live presenters should be aware that they may need to use a different browser too

@mark - good call. For the webclient: Screen sharing on Microsoft Edge requires Windows 10 Pro or Enterprise. It is not supported on Windows 10 Home. If you are running Windows 10 Home and need to share your screen, we recommend using Chrome or Firefox.Screen sharing is not supported on Safari.

meetings@ametsoc.org

Program Chairs can also use the Slack Channel for quick changes

@john - yes that's encouraged. And we should tell our speakers that in advance too. They should share their google slides (or their preferred format) with us as a back-up.

@jen - can you give more info on the Slack channel?

There will be a slack channel for all Program Chairs to get in touch with AMS Meetings Staff. Session Chairs should use our email or contact their Program Chairs.

Is that slack channel live?

@Aaron - not live yet. We'll invite all Program Chairs to the channel next week

Will we get info on how to access the slack channel?

@Marc - yes we will email and send info on the Program Chair Community

@Jen - cool, thanks!🙂

Once the meeting starts, do we still have to worry about admitting new people? Or will they be admitted automatically once I hit "admit all" 5 minutes before the meeting starts?

Does all of this apply to Town Halls as well? If we are chairing/hosting a Town Hall, we should join 30 minutes early, will have co-hosting permissions, etc?

Can a presenter upload a video just as a backup, even if they intend to present live?

@Rick, I believe the deadline to record and upload to AMS is 1/12. They can still pre-record, but that file would have to be shared through google drive, for example, outside of the AMS system.

@Rick - yes presenters can upload a video as a backup and still present live, but they should let their session know in the waiting room 30 min before the session begins about their plan

@ Janel Yes, this information does apply to Town Halls.

Perfect - thanks Gina and Jen!

Can the pre-record deadline submission be extended a bit at all? say like a week? Getting Q's from some session speakers, thnx.

@Jen, did we extend the upload deadline?

Thanks Cati!

@John, the waiting room will be removed once the session's start time is reached.

Will the pre-recorded videos be posted on the same page with the zoom links?

Sounds like the speaker is asking about people traveling to the conference- which is no one.

So no extensions to Jan 12 deadline? Thanks for confirming.

When is the deadline to upload presentations?? thx

Just want to say thank you Christine and Jen and Cati … this was EXTREMELY helpful!!!

Thank you.

Thanks.

Thank you!

We'll be updating our session chairs page with all this info too!

Jan 12 is video upload deadline

same kudos and thanks from me too

Thanks everyone

Where will we be able to access this recording?

thanks!

thanks so much!

Thanks!

Thank you

Thank you!

Thank you!

Thank you!