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AMS Zoom Meeting Training - Shared screen with speaker view
Gina Eosco
10:13
What if we cannot download the app? (NOAA doesn't allow it)
Office of the Texas State Climatologist
10:44
I updated to 5.9.1 an hour ago!
Avichal Mehra
11:20
Joining from the browser is recommended for all NOAA employees.
Keenan Eure
11:29
I’m not able to get sound
Marc Cotnoir
12:35
I'm confused about my zoom app versus the "ams meeting app"
Anjuli Bamzai
14:19
It seems similar how we navigated at the last AMS meeting, which was all online as well. Right? Please confirm, thanks!
Gina Eosco
15:39
Similar to last year. the AMS online program page is essentially our base app this year. Zoom is needed when you go into a specific session.
Tiffany Vance
15:51
Can you give us a list of what functions are not available via the browser version? Or a time to test. Not a good thing to discover 30 minutes before a session.
Keenan Eure
15:51
My issue is solved, thank you!
Tiffany Vance
16:08
Thank you
Bob Atlas
16:18
Do we have access to the portal now?
Anjuli Bamzai
16:19
@ Gina: Thanks!
Ben Ho
16:31
Know you are recoding. Would you please also put the recorded file somewhere that we can check this again I case we still have questions?
Marc Cotnoir
16:57
Is the "meeting app" you were showing different from zoom? How do we get the "meeting app"?
acollow
17:01
Please let us all know regarding the not available functions via the browser as other government agencies do not allow zoom either.
Marina Skumanich
17:11
For signing in - Is ‘confirmation number” the same as “Registration ID”?
Jen Ives
17:12
@bob - Yes - if you are registered, you will be able to login
Rick DiMaio
17:14
can you make it snow in the background?
Dan Lindsey
17:27
In almost every virtual conference I've ever participated in, there are issues with the server being overloaded and not functioning correctly. Have steps been taken to ensure the Zoom servers can handle the load?
Florian A Schneider
17:41
Registration Confirmation Number = Registration ID
Marina Skumanich
17:58
Thx!
Xiangqian Wu
19:17
Is browser version adequate?
Jesse Feyen
19:28
Can we log in to the app now to set up our schedule?
Craig Ferguson (U-Albany)
19:31
Will attendees (not just chairs) get to see the names of all other session participants?
Gina Eosco
19:36
Is there an app you download on your phone or tablet, or can you simply use the browser?
Jen Ives
20:14
There is a chart on this page that compares/contrasts Zoom on the Web client/browser and desktop/app: https://support.zoom.us/hc/en-us/articles/360027397692
Matt Moreland
20:21
So it sounds like there is no actual "meeting app" we download? When it is time for the conference we just go to the AMS online program and log in?
AMS Meetings: Cati Iannarilli
20:25
Hi Jesse: yes, you are able to log in now to set up your schedule.
Aaron Hill
20:51
Are there separate links for attendees and session chairs?
Gina Eosco
21:05
We may want to share those best practices with all session chairs (exactly)
Natalie Teale
21:18
Apologies if you already said it; if someone has prerecorded their presentation and has uploaded it, is it visible to session chairs on the app?
Tiffany Vance
21:24
Jen -
Timothy Nelson
22:40
Link to the online program for anyone who needs/wants it: https://ams.confex.com/ams/102ANNUAL/meetingapp.cgi
Jen Ives
23:22
@natalie, Christine will cover prerecords during this training
Tiffany Vance
24:40
Jen - thank you. In that doc is says the browser version cannot share their screen. How will this work with the idea I think I saw that session chairs will share their screen to show speaker's slides (prerecords?) as a backup?
Scott Jacobs
25:06
More specifically from Robb’s question… Will chairs and presenters have a different link than the audience?
Xiangqian Wu
25:38
Does Zoom have raising hands?
Florian A Schneider
26:18
Under "Reactions"
Marc Cotnoir
26:34
Just to be sure - is it correct that when I go to the program on the ams conference site, I will be in the "meeting app" that you are talking about?
Anjuli Bamzai
26:40
What happens to the session if all the co-chairs lose internet due to inclement weather? I ask because all the co-chairs are on EDT and we had loss of power and internet due to the snow storm last week?
Natalia Donoho
27:23
That online program zoom.us link is being blocked by my NOAA admins (I cannot access it from my work laptop). Going to investigate but wanted to share
Tammy Bleier
27:25
Will a session link be sent to the Session Chairs/Moderators that we can share with our presenters ahead of time?
Gaige Kerr
27:53
If everyone has the same link, can session chairs change the defaults for mic/camera to “off” and just manually add speakers to have access to mic/camera so that we don’t have audience members accidentally unmuting themselves?
Jen Ives
28:12
@tiffany, I see that web client participants can share screen under "In-meeting controls (participants and hosts)" on that page
Tiffany Vance
28:17
In the Zoom browser version, Raise Hand is under Reactions.
Jen Ives
28:22
All sessions will also have a student assistant
Xiangqian Wu
28:37
I did not see how to raise hand - is that because I'm using the browser mode?
AMS Meetings: Cati Iannarilli
28:44
For specific log in and session questions, please reach out to AMS Meetings at meetings@ametsoc.org directly. Thank you!
Tiffany Vance
29:15
Jen - thanks. Will not test right now :-)
Jen Ives
30:10
@Tammy, links to join the session will be available in the Online Program 30 minutes before the session starts - so session chairs/moderators and speakers/presenters should login to Online Program and join the zoom meeting that way. The links will not be sent directly.
Tammy Bleier
32:08
Thank you Jen
Craig Ferguson (U-Albany)
32:13
Are session chairs initially in a "practice" vs. a "live" session environment? On the first day of AGU, there was a session where the chairs never went "live" and only the chairs were in attendance.
Jen Ives
33:03
virtual backgrounds for the meeting can be found here: https://annual.ametsoc.org/index.cfm/2022/your-annual/102nd-annual-meeting-graphics/
AMS Meetings: Cati Iannarilli
33:33
@Marc - Correct! The online program will serve as the virtual platform for this meeting. It is also available for download as a mobile app. To download the mobile app, please search for "AMS2022" in the App Store (iOS) or Google Play (Android).
Rick DiMaio
34:09
Jen…….you are doing a great job!
AMS Meetings: Cati Iannarilli
35:29
@Craig: There will be a 30 minute practice session for session chairs, student assistants, and presenters prior to each session's scheduled start time. The session will be made live for attendees to join at the scheduled start time.
Marc Cotnoir
36:10
@Jen - thanks!!
Aaron Hill
37:18
@Cati, are session chairs/student assistants/presenters the only ones able to access a session in that “practice” 30 minutes?
Tiffany Vance
37:40
A number of the features being described - e.g. sharing a file, doesn't seem to be available via the browser version.
Gina Eosco
38:49
@Jen @christine, is this correct ..Audience members will be in a waiting room prior to the start of the session. They will not be let in prior to the start, which means sessions chairs have private time with their speakers to test everything, correct?
AMS Meetings: Cati Iannarilli
38:56
@Aaron Correct! Attendees who try to join the session prior to the start time will enter a waiting room.
Dave Jones | GeoCollaborate
39:16
Sorry I may have missed this. How do we get links to each session?
Aaron Hill
39:21
@Gina, @Cati, thank you!
AMS Meetings: Cati Iannarilli
40:05
@Dave each session's link will be accessible directly in the online program and mobile app.
Dave Jones | GeoCollaborate
40:39
Awesome thanks Cati!
Scott Jacobs
41:27
So, did I hear correctly… The Session Chairs are responsible for showing all presentations?
Jen Ives
41:31
@tiffany, if you cannot share a file in the chat using the zoom web client, I would suggest uploading that file into a google folder or drop ox and share the link in the chat
Jen Ives
42:50
@scott, Session Chairs are responsible for showing any pre-recorded video files that presenters have uploaded. So far, we have VERY few of these instances. In 99% of cases, the presenter is responsible for sharing screen and presenting their slideshow themselves. If a Session Chair cannot show the videos, we can have the Student Assistant do that.
Scott Jacobs
43:16
@ Jen. Thanks
Craig Ferguson (U-Albany)
45:00
Are the sessions being recorded for future viewing? Will pre-recorded talks be available for future viewing, as well?
Aaron Hill
46:38
@Jen, @Cati - Back to a question from early on, if we have a sudden change in session chairs and someone needs to step in for a session, how do we facilitate adding someone as a chair to the “practice” session so they can work with presenters (like a main program chair stepping in)?
Jen Ives
47:14
@Craig - Prerecords will only be used during the live session. They will not be available in advance. All sessions will be recorded and will be available to registered attendees 48 hours after the session ends and for 3 months after that.
Aaron Hill
47:27
@Christine, thank you!
John Pereira
47:54
Is it okay to have a backup option for the session chair to share their screen to present a speaker's slides in case the presenter has trouble with their online access - but are able to connect by phone?
Mark Olsen
48:10
I don't see a share screen option when using the safari browser. If that's browser specific, that means that live presenters should be aware that they may need to use a different browser too
Jen Ives
48:51
@mark - good call. For the webclient: Screen sharing on Microsoft Edge requires Windows 10 Pro or Enterprise. It is not supported on Windows 10 Home. If you are running Windows 10 Home and need to share your screen, we recommend using Chrome or Firefox.Screen sharing is not supported on Safari.
AMS Meetings: Cati Iannarilli
49:23
meetings@ametsoc.org
Jen Ives
49:23
Program Chairs can also use the Slack Channel for quick changes
Gina Eosco
49:44
@john - yes that's encouraged. And we should tell our speakers that in advance too. They should share their google slides (or their preferred format) with us as a back-up.
Rick Smith
50:22
@jen - can you give more info on the Slack channel?
Jen Ives
51:58
There will be a slack channel for all Program Chairs to get in touch with AMS Meetings Staff. Session Chairs should use our email or contact their Program Chairs.
Aaron Hill
52:31
Is that slack channel live?
Jen Ives
53:26
@Aaron - not live yet. We'll invite all Program Chairs to the channel next week
Marc Cotnoir
53:39
Will we get info on how to access the slack channel?
Jen Ives
54:10
@Marc - yes we will email and send info on the Program Chair Community
Marc Cotnoir
54:46
@Jen - cool, thanks!🙂
John Pereira
54:48
Once the meeting starts, do we still have to worry about admitting new people? Or will they be admitted automatically once I hit "admit all" 5 minutes before the meeting starts?
Janel Hanrahan
55:08
Does all of this apply to Town Halls as well? If we are chairing/hosting a Town Hall, we should join 30 minutes early, will have co-hosting permissions, etc?
Rick Smith
55:13
Can a presenter upload a video just as a backup, even if they intend to present live?
Gina Eosco
56:12
@Rick, I believe the deadline to record and upload to AMS is 1/12. They can still pre-record, but that file would have to be shared through google drive, for example, outside of the AMS system.
Jen Ives
56:31
@Rick - yes presenters can upload a video as a backup and still present live, but they should let their session know in the waiting room 30 min before the session begins about their plan
AMS Meetings: Cati Iannarilli
56:58
@ Janel Yes, this information does apply to Town Halls.
Rick Smith
57:05
Perfect - thanks Gina and Jen!
Dave Jones | GeoCollaborate
57:07
Can the pre-record deadline submission be extended a bit at all? say like a week? Getting Q's from some session speakers, thnx.
Gina Eosco
57:09
@Jen, did we extend the upload deadline?
Janel Hanrahan
57:12
Thanks Cati!
AMS Meetings: Cati Iannarilli
57:29
@John, the waiting room will be removed once the session's start time is reached.
Samuel Degelia
58:10
Will the pre-recorded videos be posted on the same page with the zoom links?
Gretchen Mullendore
58:50
Sounds like the speaker is asking about people traveling to the conference- which is no one.
Dave Jones | GeoCollaborate
59:16
So no extensions to Jan 12 deadline? Thanks for confirming.
Patricia Weir - NOAA Federal
59:33
When is the deadline to upload presentations?? thx
Robb Randall
01:00:06
Just want to say thank you Christine and Jen and Cati … this was EXTREMELY helpful!!!
AMS Education Program
01:00:15
Thank you.
Ben Ho
01:00:18
Thanks.
ron gelaro
01:00:19
Thank you!
Jen Ives
01:00:22
We'll be updating our session chairs page with all this info too!
Dave Jones | GeoCollaborate
01:00:22
Jan 12 is video upload deadline
Eileen Shea
01:00:24
same kudos and thanks from me too
Dave Jones | GeoCollaborate
01:00:40
Thanks everyone
Erin Gumbel (she/her/hers)
01:00:42
Where will we be able to access this recording?
Tammy Bleier
01:00:43
thanks!
Marina Skumanich
01:00:44
thanks so much!
Nielsen, Erik Russell
01:00:44
Thanks!
Warren Blier
01:00:46
Thank you
Renee Richardson (she/her), NOAA/WPO
01:00:52
Thank you!
Renee Richardson (she/her), NOAA/WPO
01:00:53
Thank you!
Renee Richardson (she/her), NOAA/WPO
01:00:54
Thank you!