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Pick a Web Conferencing Tool: To Zoom or not to Zoom - Shared screen with speaker view
Denise Mohan
20:08
Hi Carolyn. Just checking if this will be recorded and the link distributed later.
Carolyn Creighton
20:26
Yes, it is being recorded and will be shared.
Denise Mohan
20:35
Thanks! :-)
Anonymous
21:13
was the last one shared somewhere?
Lena Paulo Kushnir
21:21
will be!
Anonymous
21:28
Thanks!
Lena Paulo Kushnir
21:29
was still processing yesterday
Carolyn Creighton
21:29
It has not been shared yet. We are waiting for the transcript to finish processing.
Rich
21:41
it will be posted on the same page where you registered. We are just waiting on the Closed Captioning to finish up.
Anonymous
21:41
Cool
John Dawson
27:20
Do virtual backgrounds take up more bandwidth (e.g. a video background?)
Lena Paulo Kushnir
27:38
@John GREAT question!
Lena Paulo Kushnir
27:46
I don't know but will find out
Rich
28:37
static background shouldnt take up more bandwith, but they can eat up processing power on your machine
Lena Paulo Kushnir
29:04
thanks @Rich
Rich
29:06
if your using a videoback ground there is a slight increase and a little more processing on your computer
Carolyn Creighton
30:37
Zoom allows for 50 breakout rooms.
Nina Andrejic
31:14
can you pre-load documents into a breakout room when setting up the meeting? and if yes, do they stay associated within the group?
Carolyn Creighton
33:03
@Nina, No. you cannot pre-load documents into a breakout room. If you are wanting students to collaborate in a breakout room, you might want to consider having students work on a word document and they can share that within the room.
Cheryl Trueman
33:08
For breakout rooms, can the instructor 'drop in' to view or participate in part of the discussion?
Carolyn Creighton
33:28
@Cheryl, yes. As the host, you can move in and out of the breakout rooms.
Carolyn Creighton
33:52
Students can also call you by "asking for help" if they have a question for me.
Johanna Goertz
33:53
Are the break out rooms recorded (e.g., for grading participation)?
Carolyn Creighton
33:57
for you
Nina Andrejic
34:21
@Carolyn thanks... can the students roam between breakout rooms or is it only for the hosts?
Carolyn Creighton
34:41
Breakout rooms are not recorded if you are cloud recording. Participants within the room can choose to locally record the breakout room if enabled.
Carolyn Creighton
35:01
Only the host can move between breakout rooms.
Nina Andrejic
35:22
thanks :)
Lena Paulo Kushnir
35:23
Carolyn... can instructors choose to record break out rooms locally and then share in courselink??
Rich
36:30
If you can record locally, theres nothing stopping you from sharing on courselink, but you will need to host the video somewhere.
Monica
36:31
Could someone demonstrate how to prerecord lectures on zoom?
Carolyn Creighton
36:38
I'm not sure if that is possible as they are not members of the breakout room. I will investigate further.
Johanna Goertz
37:35
If we want to use pre-recorded lectures later on (years down the road), which would be the best program to use? Zoom or powerpoint or something else?
Johanna Goertz
38:18
Can we get those slides later?
Rich
39:38
@Monica, prerecorded videos can just be a Zoom cloud recordied meeting with just the instructor speaking. Once the recording is available, a URL is provided which you can share with the class. (you wont be able to "edit" the recoding with the cloud though.
Rich
40:00
*sorry, not just speaking, but just the instructor in the Zoom meeting.
Steffen Graether
40:12
Does Zoom Pro integrated into Courselink prevent Zoom bombing?
Rich
41:27
@stefen yes. if you limit to the domain, students have to sign into courselink to access so it prevents unauthorized users.
simonehaerri
42:52
You might get to that, but can anyone share how they found using virtual classroom? I have experience with Zoom, but not with virtual classroom and I am just curious which one people prefer.
Rich
43:08
@johanna Zoom Cloud recordings will let you download the recording as an MP4 to use as much as youd like. so really its just about which tool you prefer to do the recording
Rich
43:31
@stasnim Carolyn should cover that in a second
Lena Paulo Kushnir
44:44
@steffen there are also best practice/class management tips we have to minimize disruptions caused by students in your class
Lena Paulo Kushnir
45:26
@simonehaerri : GREAT question.... lets
Lena Paulo Kushnir
45:36
'ask in the Q&A
Steffen Graether
45:40
@Lena - do you have a link that you can share?
Lena Paulo Kushnir
45:44
and see what others are thinking
Lena Paulo Kushnir
46:08
@Steffen... yes! just looking for my window that I've lost
Rich
46:41
@steffan https://opened.uoguelph.ca/instructor-resources/web-conferencing-options
Johanna Goertz
46:51
I usually use the document camera a lot to draw diagrams/ write equations in class. I still want to do that. Does anyone have suggestions for technology to use for that (I am technologically challenged, so I have no idea how to go about that). It seems that Ruben does the same. So maybe he could share.
Rich
47:23
there are resources on that Link for each of the individual tools and web conferencing in general
Clive Thomson
47:58
Is there a version of Zoom in French, i.e., where all the Zoom instructions are in French ?
Lena Paulo Kushnir
47:58
https://opened.uoguelph.ca/instructor-resources/resources/Zoom_Security_Privacy_BestPractices.pdf
Lena Paulo Kushnir
48:04
@ Steffen
Lena Paulo Kushnir
48:15
this is the one I mentioned but there are many more
Lena Paulo Kushnir
48:32
here: https://opened.uoguelph.ca/instructor-resources/web-conferencing-options
Rich
48:46
@johanna if you have a tablet with a stylus that would ideal, ie Microsoft Surface or tabelet. Using the whiteboard feature would also be an option, but wrting with a mouse can be unnatural
Lena Paulo Kushnir
49:32
here is our security checklist!
Lena Paulo Kushnir
49:33
https://opened.uoguelph.ca/instructor-resources/resources/OpenEd_ZoomSecurityChecklist.pdf
AnupriyaSingh
50:24
I hope we can use mentimeter within the zoom meetings?
Ruben Burga
50:43
Yes Mentimeter is a great tool
Ruben Burga
51:12
Just need to keep multiple windows open
Darren Robinson
52:59
I won't have a TA, and I teach a class of about 130-140 students. Any suggestions for managing chat?
Rich
53:09
If you share your screen you can share any website including Mentimeter. we covered that tool specifically in our earlier webinar. Recommend checking that out when it gets posted later today!
Rich
53:55
@Darren student volunteers might be an option.
Lena Paulo Kushnir
54:30
Great suggestion @Rich
Lena Paulo Kushnir
55:06
also making student teams in a course helps with managing lots of activity
Lena Paulo Kushnir
55:24
and let them take some ownership of their learning
Rich
55:33
@darren otherwise letting student know your attention in chat will be limited to breaks in the lecture, but that you will be review the chat during those breaks and possibly afterwards.
Lena Paulo Kushnir
55:47
alternatively, you can clamp down and not allow that if its' tool distracting
Cheryl Trueman
56:32
For virtual classrooms scheduling, should you schedule 5-10 min ahead of intended start time to students can 'enter' early? Can they enter 'early' or only at exactly the time set?
Darren Robinson
57:34
I may try all three options. I've been thinking about breaking up my "lectures" into three 15-min blocks, and stopping to answer questions for about 5-10 minutes each time.
Rich
57:52
@cheryl an instructor can enter 5minutes early, but students cannot enter before the start time unless the instructor has entered first.
James Howard
58:28
Can it be set to a 24 hour clock?
Rich
58:51
@james , not that I have seen
Darren Robinson
59:06
Thanks Rich and Lena!
AnupriyaSingh
59:08
so virtual classrooms would help us prevent zoom bombing?
Denise Mohan
59:23
Is the class list automatically updated from the Registrar's list?
Johanna Goertz
01:00:50
But if you choose participants from your rooster, how can others bomb the meeting?
Rich
01:01:08
@denise, the CourseLink classlist is updated daily and Virtual classroom does check against that list IF you select "Invite Everyone in the Class" and don't invite them individually
Monica
01:01:10
a colleague just shared this about what appears to be political censorship on zoom: https://www.bbc.com/news/world-asia-53003688
Paul
01:01:51
do virtual classroom mtgs have all the capabilities of zoom?
Denise Mohan
01:02:14
@Rich, thanks. How do we import entire class lists into Zoom?
Lena Paulo Kushnir
01:02:35
@Monica wow, interesting... thanks for sharing
Johanna Goertz
01:02:58
What does 'cameras on' mean?
Rich
01:03:12
@Denise if you integrate Zoom through courselink, it is automatic. @carolyn will need to confirm, and likely to demonstrate here in a second.
Rich
01:03:57
@Denise, here it comes!
Denise Mohan
01:04:08
Thanks, Chris! :-)
Denise Mohan
01:04:21
Ooops! Thanks, Rich :-)
Johanna Goertz
01:04:30
Who pays for the license for zoom pro?
Lena Paulo Kushnir
01:04:42
OpenEd
Lena Paulo Kushnir
01:05:06
for now in this remote environment/covid times that we find ourselves
Darren Robinson
01:05:34
Do we request the ZoomPro license from Opened?
Darren Robinson
01:05:53
Heh - awesome!
Nina Andrejic
01:06:05
if TAs have a pro license can they add it to courselink or is it only for instructors in build role?
Rich
01:06:06
If you share your screen you can share any website including Mentimeter.
Lena Paulo Kushnir
01:06:11
send request to CourseLink support
Steffen Graether
01:06:19
if we purchase our own Zoom Pro license, can we still integrate it into Courselink?
Hafiz Maherali
01:06:39
Is the zoom license approved on an instructor basis or on a course basis? For ex. if two instructors are teaching the same course, do you need only on zoom pro license?
Rich
01:07:02
yes,request and Zoom Pro license from courselink@uoguelph.ca
Denise Mohan
01:07:35
@Steffen, as of June 1, UoG will not reimburse personal purchase of Zoom Pro.
AnupriyaSingh
01:07:51
The chat is turning out to be such a rich learning resource too!! Would we have access to this chat too asynchronously as the recordings are shared later?
Darren Robinson
01:08:03
I teach 2 or 3 courses at a time, depending on the semester. Do I need a separate license for each course?
Lena Paulo Kushnir
01:08:05
@Steffen... not sure but will check with my Manager, Online Technologies who admins this
Lena Paulo Kushnir
01:08:41
YES! Chat will be available also!
Rich
01:08:59
@Hafiz Licenses are assigned to individual, but you can make any guest in your meeting a co instructor. But only the use with the license can schedule and create the meeting.
Lena Paulo Kushnir
01:09:02
@annupriyaSingh YES! chat will be available also
Steffen Graether
01:09:07
@Denise - thanks, I'm trying to see if I can get that changed for those of us teaching classes larger than 300 but prefer to use Zoom
AnupriyaSingh
01:09:09
Great! Thanks Lena!!
Monica
01:09:48
For office hours - or as FAculty Advisor - for office hours for students in the whole program - not jsut in my class - what would work best? Especially in terms of Zoom
Lena Paulo Kushnir
01:09:52
@Steffen.. that's a special case and we will work with you offline on this. I have a few other cases
Rich
01:09:57
@ anupriya, yes the chat does become part of the Cloud recording. A chat log is also made available for download (to the instructor, who can then share)
Andrea Clark
01:10:30
so we only need one zoom license and can use it for multiple classes across different semsters?
Lena Paulo Kushnir
01:10:35
still going through OpenEd is best for the security we have in the backend plus purchasing power
Lena Paulo Kushnir
01:10:51
@Andrea yes!
Rich
01:11:05
@darren the license is assigned to the Individual, you can use it in as many courses as required once YOU have the license.
n37moham
01:11:05
Can I get a Zoom license for more than 300 students and integreated with the courseLink?
Darren Robinson
01:11:30
Thanks @Rich!
Irene
01:12:09
If you have the authenticated user ticked off, how would you have guest speakers (non UofG) join? Or other guests?
Lena Paulo Kushnir
01:12:42
@n37moham we are trying to look into less expensive solutions but that option is not off the table but expensive for depts. looking into partnership with CCS to build infrastructure to support larger classes and I will have more soon I heop
Hafiz Maherali
01:12:42
Thanks Rich! Are any license requests required for Virtual Classroom, or does everybody have access to it by default?
Rich
01:13:15
@Hafiz VirtualClass is available to everyone with a CourseLink course site
n37moham
01:13:19
Thanks
Irene
01:13:33
Thanks for the answer about guest speakers:)
Johanna Goertz
01:13:33
I missed that. Is there a limitation on the number of students with zoom?
Johanna Goertz
01:13:46
Oh, I guess the 300?
Rich
01:13:48
@johanna 300
Johanna Goertz
01:14:26
If I have 350 students in my class, but broken into three sections, I have only about 120 in a single lecture. Would that work then?
Irene
01:14:41
BTW I've been using Zoom this summer for one of my classes. It's been working very well for students and for me--pretty intuitive:)
Rich
01:15:19
@johanna sound like it, just cant have more then 300 oeople in a zoom meeting... pretty sure that includes hosts and cohosts.
Nina Andrejic
01:15:25
does the zoom integration allow for documents to be retained within courselink? if the students save breakroom recordings does it upload it to their group assigned in courselink?
John Dawson
01:16:21
Can we link Teams to Courselink groups for group coursework?
Rich
01:16:23
@Nina Sorry, but I have not seen that feature. Ill investigate
Nina Andrejic
01:16:32
thanks rich
Monica
01:17:37
I heard that Teams is developing breakout rooms -
Rich
01:17:42
@johndawson although were working with CCS to simplify the process, currently it would be a manual process to create those teams, so technically yes.
ispears
01:18:42
So what is the downside of Zoom?
Johanna Goertz
01:19:00
Where does it matter practically if it is supported by OpenEd or CCS?
Carolyn Creighton
01:19:21
When looking for technical support with the platform
Rich
01:19:38
OpenED is clearly better ;) (just kidding CCS is awesome!)
Johanna Goertz
01:20:01
Can you mention the numbers of live cameras again?
Carolyn Creighton
01:20:16
7 for VC, unlimited for Zoom
Rich
01:20:46
@ispears the biggest drawback at the moment is the Pro License. We had limited #s in March, but we have received a new batch recently
Carolyn Creighton
01:20:51
That said, having a large number of webcams on in Zoom would be very bandwidth intensive.
John Dawson
01:21:08
@Lena — that sounds awesome! Setting up teams manually for 100s of students is terrible!
Johanna Goertz
01:22:19
Why is there a limited number of licenses for zoom pro? Does that mean we may not be able to use it? Is it first come first serve??
Carolyn Creighton
01:22:55
@Johanna, we had a limited number in March. We have increased our number for the Fall anticipating many instructors will want to use it.
Johanna Goertz
01:23:12
Should we ask for it asap?
Carolyn Creighton
01:23:27
I would put in your request early, yes.
Johanna Goertz
01:23:32
If yes, how?
Carolyn Creighton
01:23:45
This also gives you more time to try out the platform and become comfortable.
Carolyn Creighton
01:23:56
You contact CourseLink Support, courselink@uoguelph.ca
Rich
01:23:58
contact courselink@uoguelph.ca to request Zoom Pro
Nina Andrejic
01:27:44
have there been any considerations for tools like AdobeConnect? I have used it for my previous job but haven't heard a peep about it at U of G
John Ferguson
01:28:08
Are (zoom) licenses course or instructor specific? (i.e. do we need a license for each course? (what if we do not know what the courses are yet?)
Rich
01:28:23
AdobeConnect was discontinued at the University of Guelph a few years ago.
Nina Andrejic
01:28:32
Thanks Rick
Rich
01:28:35
and WebEx brought in
Nina Andrejic
01:28:37
Rich*
Carolyn Creighton
01:29:05
@John, generally they are instructor specific, but there are cases where a course-specific license would be more appropriate, i.e. a class with TAs who need to run synchronous seminars as well.
John Ferguson
01:29:22
TY!
Paul
01:29:49
as a lab instructor i have been turned down for a zoom licence
Rich
01:30:53
@paul was this in March for a W20?
Paul
01:31:05
It was this week
cawilson
01:31:11
If I have a Zoom license for a course, may I use it for meetings with other faculty?
Rich
01:31:18
hmm, ill bring that up with @lena
Rich
01:32:08
@Cawilson your meetings/activity is not monitor. But the primary intention must be for academic reasons. (ie teaching a course)
n37moham
01:33:07
I have a question
Rich
01:33:34
feel free to unmute and ask after this question
n37moham
01:33:53
Thanks
Johanna Goertz
01:33:55
I have a question, too. Can't find the 'raise a hand' button.
Irene
01:35:36
Johanna, it's the reactions link (with the happy face).
Darren Robinson
01:35:43
Is it possible to add captioning to each of the different web conferencing platforms to make sure they are AODA compliant? Are there other things we need to do to ensure compliancy?
Rich
01:36:24
@Darren, if doing a Zoom recording you can have transcripting included with the recording, but not live
Rich
01:36:53
if you use Google Slides Closed Captioning can be done live as you speak.
Rich
01:38:06
@darren if you Virtual Class room the only option is to have a participant in the class transcribe during the lecture.
Rich
01:38:26
*if you're using Virtual Classroom
Darren Robinson
01:38:34
Thanks Rich - that's really helpful!
Rich
01:39:31
@darren, also once you have a downloaded recording, most of the hosting services (YouTube & Stream) will transcribe and closed caption the videos for you (after the fact)
Denise Mohan
01:39:42
In a class with a TA who will monitor chat and manage the waiting room, does the TA need a unique Zoom license? Or can I give them co-host privileges to execute their roles?
Irene
01:39:45
Rich, is the transcribing done automatically with the recording in Zoom, or does someone need to manually do it?
Rich
01:40:14
Co Hosting privlegese can be given to ANY guest, a PRO is not required. Pro is generally for creating the meeting.
Denise Mohan
01:40:36
Wonderful! Thanks, @Rich
Nina Andrejic
01:40:48
I am (we are) in a similar boat as Kate as a lab tech
Paul
01:41:06
Me too
Rich
01:41:08
@irene transcription is automatic by the application, but I cant recall if the option has to be turned on, or if its on automatically.
Johanna Goertz
01:41:40
I signed up for today's session, but then could not figure out where to find the link to join. I had to send a message to someone to ask for the link. Did I miss something somewhere??
Irene
01:41:40
Okay, thanks, Rich! I'll need to see if my recordings are already transcribed!
Rich
01:42:10
@johanna the link should have been sent in a confirmation email when you registered. You may want to check your spam folder.
Denise Mohan
01:42:33
@Rich, @Carilyn, @Lena: I'm/we're waiting to hear about transcription for languages other than English.
Rich
01:42:44
@irene we have found there is a delay in the transcription. (we are still waiting on Tuesdays webinar to be transcribed)
Rich
01:43:09
@denise we would need to investigate that
Denise Mohan
01:43:55
@Rich: my fingers are crossed!
Carolyn Creighton
01:46:53
@Denise, I did take a look online and couldn't not find any information on transcription in other languages. I will keep searching for confirmation on that.
Johanna Goertz
01:48:29
I have a question, too.
Irene
01:49:42
Gotta go--but thank you for an AWESOME webinar!!!
Carolyn Creighton
01:50:11
Thank you all for coming. Please feel free to leave as we have run over time.
Michelle
01:50:26
how about using your phone as a webcam?
Carolyn Creighton
01:50:40
@Michelle, that is certainly an option too
Nina Andrejic
01:50:56
I have a question regarding student documents and submissions on different platforms (not sure my hand up feature is working)
John Ferguson
01:51:07
Thanks very much Lena, Rich, Carolyn, Ruben and all. Very useful!
Carolyn Creighton
01:51:23
@Nina, I'm not seeing your hand up, but we can address that next
Nina Andrejic
01:51:44
:)
Paul
01:52:11
web cams are currently not available anywhere
Tamara Small
01:52:22
Thank you very much for the session. Another very useful session.
AnupriyaSingh
01:54:14
Thanks a lot for such an AWESOME webinar. very informative!! Thanks Ruben, Lena, Carolyn and Rich. Will look forward to the recording and other resources shared during the course of webinar.
Rich
02:01:12
Sorry all, must run. Thanks for joining!
Johanna Goertz
02:01:44
Thanks, Denise!
n37moham
02:01:53
Thank you so much Lena, Carolyn, Ruben, and Rich.
Michelle
02:02:18
hugely helpful—thx
Paul
02:02:20
always great sessions. Thank you
Denise Mohan
02:02:21
Thank you so very much, Lena, Carolyn, Rich, Ruben. This was extremely helpful!
Darren Robinson
02:02:31
Excellent session!! Thank you everyone.