Feel free to mute your microphones if you are not talking.
what does the enrolled seq used for?
I don't understand what she means by "Purpose 1 and Purpose 2". Is that a term?
We set up our academic plans differently, prog requirements, electives, etc. We use enrolled seq to help tell the student which year/term we suggest the class be taken in
Like 'General Ed' Requirement or "Humanities" Requirement
MCNY has 8 "purposes" which align with the 8 terms in a 4-year degree.
You have all of them to be included in curriculum GPA?
so if the minimum requirements are 12 credits but there are enough courses to fulfill 15 credits in a particular "purpose" list and lets say a few courses are listed as not required will it pick the first courses that fulfill that particular bucket and call it complete?
yes that makes sense
yes makes sense
Doesn't have to be semester though - can just be the category or group such as "Major Electives"
we were advised to have terms listed in Disciplines instead
Can a course meet a requirement in more than one discipline?
You have to mark Matriculate on every year and term in the academic tab?
yes you can set it up to be counted in more than one place. We do not do so at our institution.
Once the matric info is on a record it rolls forward. They just had them unchecked.
You only have to do it the first year they matric. It will roll up every following year.
Joanna, do you know where this is set up at?
what about substitutions for a particular program? is there a way to make the change for a particular student, or do you have to create an entirely new academic plan for someone taking a different course?
You can have substitutions
we will show subs hopefully in a moment
Yes, you can customize by individual student.
ok great, thanks!
Also, is there already a report to show which students academic plan is almost complete? Like 80% complete for example?
You can't have two degrees on the same transcript sequence?
We do Aaron.
Thanks, I thought we did as well.
we have associates and bachelors on one. Each graduate program gets a new sequence.
If there is time, I would be interested in seeing how one course can be double counted.
Natalie and Aaron do you have graduate and undergraduate on the same sequence?
I'm curious about wildcards, especially for something like electives, when anything within a group of course codes fulfills a particular requirement. Can you use a wildcard, or do you have to list every possible course?
I would also. We are needing that set up by fall so it would be very helpful to see how it can be counted twice and not double credits on the transcript.
Can two courses count for one? Such as a 1 credit and 2 credit course count for a 3 credit course?
Joanne - we only have undergrads at our institution.
How do you remove the 3 credit?
Ryan - yes we use wild cards.
Will the program recognize a duplicate course in the same term and include credits?
if an academic plan is changed and the change isn't grandfathered in - as in, course X is removed from all student plans effective immediately and replaced by course Z. can that be globally applied to all existing plans?
Can you set rules based on the Section Level Gen Ed field to help the courses count for one section or another of the Academic Plan, or does that still need to be statically configured on the plan?
@abby, I don't think so. We've had that scenario before and IT (i.e. me) had to use SQL to do it.
Second question - How does this system manage where a course is counted if it fulfils a requirement for more than one "Purpose"
@wyatt thank you
The course is counted in the first occurrence in the plan.
who manages the individual student changes at your institution? IT? academic advisors? what is the workload like for that type of activity?
How do we get it to fulfill the requirement for the second purpose, without double the credits on the transcript?
Do students see these reports in the self service portal?
@NCMC Thanks - I take it we could still adjust and customize the plan if it conflicts with a rule?
The Registrar's office manages all functions of the academic plan
not transcript - I mean the academic plan is where it counts the credits twice.
@Andrew Dell. Correct.
@NCMC - Thanks
Did this question get answered? Do students see these reports in the self service portal?
@Katrina, yes, students can see it in Self-Service.
@Natalie - do you mean you would allow one course to fulfill degree requirements in two areas? or that it is an option in two area?
One course to fulfill degree requirements in two areas!
@NCMC we have the same question here. we have courses that could fulfill degree requirements in two different areas
We don't allow one course to meet the requirement in two areas.
Does anyone know how to set this up?
yes that would be helpful
You can manually customize it that way, but I don't know a way to make it automatic.
It's going to be for everyone in an Associates degree. So it will be a lot of students. That would be very helpful!
is there a way to show that a student has completed an associates degree compact or is that part of the customization?
@KM080351 - We also have courses that could fulfill requirements in different areas. You would just add the course to each area. When the student completes the course, it counts in the first occurrence of the plan. If that area is full, then it defaults to the next available opening.
Are there any bugs in this function that you are aware of?
Thank you for the demo!
firstname.lastname@example.org 212-343-1234 x3705
Thank you so much! email@example.com
thank you for presenting @Joanna!
Thanks Noreen and Joanan!