Running USA Virtual Race Camp - Races and Charities + Virtual Events: Navigating the Crisis - Shared screen with speaker view
@kirsten - did you connect with Nishi?
There he is
I did talk to nishi
Thanks Rich, Kirsten and Running USA for doing this.
Ryan Hatcher is on and is logged in as himself.
have people looked into the legality of virtual? are we doing different waivers and wording should someone get hurt running on their own on behalf of our organizations?
Here in Sweden as well, since many gyms are closed the streets and parks are full of runners!
Yes - on the possibility of a "running boom".
ALL: Nothing is wrong with your screens. We will not be able to see Donna or others based on tech.
Charity + Sponsors - specifically Healthcare are very interested in Blood Drives, Food Banks and utilizing our bases to communicate
For fall events such as CHI MAR and NYCM, what are the best ways to keep people from dropping out and not looking to adhere to their fundraising minimum?
From Jim Harding: I still have 200 spots to fill for Chicago. How can we recruit with all the uncertainty right now?
Thanks Jim. Please select All panelists and attendees to allow all on the call to see comments and questions
Sharing these questions again (had shared just with panelists)Questions for the group:-Of those who have had to cancel and have chosen the deferral option for 2021, are your charity bibs included? Are you allowing the same charities to return next year?-If you are allowing the same charities to return in 2021 without needing to apply?-Thoughts on unused charity bibs? Even though it is the charity's responsibility to find runners to fundraise, are you granting those charities to use the remaining bibs the next year if they are not included in the deferral?Questions for the group:-Of those who have had to cancel and have chosen the deferral option for 2021, are your charity bibs included? Are you allowing the same charities to return next year?-If you are allowing the same charities to return in 2021 without needing to apply?
-Thoughts on unused charity bibs? Even though it is the charity's responsibility to find runners to fundraise, are you granting those charities to use the remaining bibs the next year if they are not included in the deferral year/not part of the program?
I still have 200 spots to fill for Chicago. How can we recruit with all the uncertainty right now?
Reply from Ryan Hatcher: Great question - at this point we have not seen demand for those fall events diminshing and in some cases have seen demand spike since we know people want something to look forward to. If you have registered runners now then I'd recommend reaching out, being human, and letting them know that you are still planning on supporting them in the fall.
Has anyone though about how races can support the medical staff that work/volunteer at events?
From Michelle Passi: What if your organization IS a charity? I am from Louisville Sports Commission and a new Race Director. My strategy is to use our own story to create a charitable connection to the community - has anyone found this successful? We host and support several events and initiatives that help underprivileged children to grow in sport.
We're finding that people don't want to commit to a charity spot if they aren't certain if the race will be run and if they'll be held to their FR minimum.
from Kayla Carter in Chicago: As a charity, I still have bibs available.
Ryan: can you change your Chat default To All panelists and Attendees? thx
I hear you, Jim. If the event doesn't take place in the fall would you still hold them to the minimum, or allow them to move those funds to another event?
Since we’re talking about fall events potentially postponing in worst case scenarios- may I ask what features/virtual expo experience would race organizers want to see that they feel comfortable selling virtual booths for a virtual race?
As a Chicago charity, we only do one event, Chicago, and have 350 total spots (155 filled). I have had zero interest since this started. Last signup was March 7. I think we have to follow the Chicago Marathon guidelines if it is cancelled.
I agree with Jim Harding - things stopped for Chicago last week and that seems to be the consensus of the Chicago charities based on a call we did - our NYC team was already full. But we all need to recruit again at some point because it's unlikely that it will be much better in a month. Wondering how we develop a strategy with that in mind.
From Chris Burch: Curious if anyof the spring races that are moving to the fall... do they plan to hold the event again, some six months later in the spring of 2021?Any concern over their return athletes not doing both? Any city permits not being offered twice in a 12 month period?
No worries Megan. Please in your Chat To, please select To All Panelists and Attendees so everyone can see your comments and questions
Chicago is on hold for what?sorry Newbie here lol
Based on what the Marathon Majors have done (Boston moving to Sept etc . .), there is an assumption that, we may be back to "normal" by Sept. Is that realistically the case given all we know?
It's not on hold, but we charity partners are seeing ZERO interest in signing up at this point.
We sold all NYCM and Chicago charity bibs and still getting requests...main concern is regarding raising funds. Many worried about even asking people for support? As a team, wondering when you all feel might be a good/comfortable time to gently get back into asking about raising funds? Thoughts? Would love to hear. Thanks.
What if your organization IS a charity? I am from Louisville Sports Commission and a new Race Director. My strategy is to use our own story to create a charitable connection to the community - has anyone found this successful?We host and support several events and initiatives that help underprivileged children to grow in sport.
Fiona, please send your Chicago inquiries to firstname.lastname@example.org :) I have 200 spots to fill still
We were 83% filled at Chicago a month ago with a total of 245 spots .. it dropped initially in late February and in the last two weeks we have no new team members. And no interest in the form of emails, etc.
Jim, I plan doing that. Thank you.
@Dave and @Jim - I am sorry to hear that interest has waned. What is your charity registration deadline for BOACM?
Dave has till May 31 I believe. I, thankfully], have July 31
All that being said, we also stopped external recruiting and are pivoting to internal recruitment completely
Calsangels.org is still looking for runners as well
All good information thankyou
77 of our 155 entries we have filled are alums.
I am going to address this Steve
Ian Fraser on
Kirsten, no, Ian is not on that I can see
From Rachel Hiner: How are people responding to persistent refund demands?
Thanks Mike - I think the point of everyone settling in a bit will make it a bit better in the coming weeks or even in May - if people see an "end in sight" and have realistic hope of the fall events, it will bounce back quickly and sharply.
Rachel: your question has been posted. To share with everyone on the call, please select To All Panelists and Attendees in your Chat. thx
Mike, agree with Dave. Believe it will really help if all charities got extended time to recruit. Appreciate the first bump for Level 3 charities.
Agree, Dave. As an FYI we have paused all of our digital and social ad marketing around fall events and since doing so have seen interest go down. Once we feel it's appropriate to re-deploy we will do so and share your hope for a bounce back.
It seems like this could be another breakout where one call is just for charities and another call for the race directors and program directors overseeing the programs.
Hope is what we have right now! And I think with all the majors moving to fall, confidence is pretty high that they will all go on.
Yes thank you!! Virtual races- as part of this convo I’d be so grateful to get feedback from the industry if Event Hub (partnership/expo software) should be continuing to focus on in-person expo tools for now or if there’s a need/desire for us to add features to support races looking to sell partnerships to virtual races?
Or DM me after your thoughts at email@example.com thanks Kirsten!
We just did an event with a virtual expo and it was great. The sponsors got to build their booths and man them virtually. Everybody had a virtual briefcase (race bag) and they could download materials, watch videos, etc.. There is a chat feature where people could ask questions of the vendors. WE got great feedback from our sponsors.
Awesome job, Kirsten. Thank you!
Thank you everyone. Would still love to hear from everyone about fundraising and sensitivity/worry about that. Thanks.
Thanks guys great work!
Thanks, Rich and the team at RUSA