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Running USA Virtual Race Camp - Races and Charities + Virtual Events: Navigating the Crisis - Shared screen with speaker view
Christine Bowen
20:59
@kirsten - did you connect with Nishi?
Christine Bowen
21:07
There he is
Kirsten Fleming
21:39
yes
Kirsten Fleming
21:46
I did talk to nishi
Steve Fleck
22:44
Thanks Rich, Kirsten and Running USA for doing this.
Brian Lyons
25:23
Ryan Hatcher is on and is logged in as himself.
Jeff Moyle
26:31
have people looked into the legality of virtual? are we doing different waivers and wording should someone get hurt running on their own on behalf of our organizations?
Johan Tigér
27:55
Here in Sweden as well, since many gyms are closed the streets and parks are full of runners!
Steve Fleck
28:03
Yes - on the possibility of a "running boom".
Rich Harshbarger
31:14
ALL: Nothing is wrong with your screens. We will not be able to see Donna or others based on tech.
Craig Sweeney
32:31
Charity + Sponsors - specifically Healthcare are very interested in Blood Drives, Food Banks and utilizing our bases to communicate
Rich Harshbarger
39:55
For fall events such as CHI MAR and NYCM, what are the best ways to keep people from dropping out and not looking to adhere to their fundraising minimum?
Rich Harshbarger
42:46
From Jim Harding: I still have 200 spots to fill for Chicago. How can we recruit with all the uncertainty right now?
Kirsten Fleming
43:07
Thanks Michael
Rich Harshbarger
43:51
Thanks Jim. Please select All panelists and attendees to allow all on the call to see comments and questions
Tara Gallagher
43:56
Sharing these questions again (had shared just with panelists)Questions for the group:-Of those who have had to cancel and have chosen the deferral option for 2021, are your charity bibs included? Are you allowing the same charities to return next year?-If you are allowing the same charities to return in 2021 without needing to apply?-Thoughts on unused charity bibs? Even though it is the charity's responsibility to find runners to fundraise, are you granting those charities to use the remaining bibs the next year if they are not included in the deferral?Questions for the group:-Of those who have had to cancel and have chosen the deferral option for 2021, are your charity bibs included? Are you allowing the same charities to return next year?-If you are allowing the same charities to return in 2021 without needing to apply?
Tara Gallagher
00:44:25
-Thoughts on unused charity bibs? Even though it is the charity's responsibility to find runners to fundraise, are you granting those charities to use the remaining bibs the next year if they are not included in the deferral year/not part of the program?
Jim Harding
44:27
I still have 200 spots to fill for Chicago. How can we recruit with all the uncertainty right now?
Rich Harshbarger
44:51
Reply from Ryan Hatcher: Great question - at this point we have not seen demand for those fall events diminshing and in some cases have seen demand spike since we know people want something to look forward to. If you have registered runners now then I'd recommend reaching out, being human, and letting them know that you are still planning on supporting them in the fall.
Carly Samuelson
46:16
Has anyone though about how races can support the medical staff that work/volunteer at events?
Rich Harshbarger
00:46:28
From Michelle Passi: What if your organization IS a charity? I am from Louisville Sports Commission and a new Race Director. My strategy is to use our own story to create a charitable connection to the community - has anyone found this successful? 

We host and support several events and initiatives that help underprivileged children to grow in sport.
Jim Harding
46:36
We're finding that people don't want to commit to a charity spot if they aren't certain if the race will be run and if they'll be held to their FR minimum.
Kayla Carter
48:40
from Kayla Carter in Chicago: As a charity, I still have bibs available.
Rich Harshbarger
49:39
Ryan: can you change your Chat default To All panelists and Attendees? thx
Ryan Hatcher
50:06
I hear you, Jim. If the event doesn't take place in the fall would you still hold them to the minimum, or allow them to move those funds to another event?
Michael Bleau
51:14
Since we’re talking about fall events potentially postponing in worst case scenarios- may I ask what features/virtual expo experience would race organizers want to see that they feel comfortable selling virtual booths for a virtual race?
Jim Harding
51:44
As a Chicago charity, we only do one event, Chicago, and have 350 total spots (155 filled). I have had zero interest since this started. Last signup was March 7. I think we have to follow the Chicago Marathon guidelines if it is cancelled.
Dave Louthan
52:37
I agree with Jim Harding - things stopped for Chicago last week and that seems to be the consensus of the Chicago charities based on a call we did - our NYC team was already full. But we all need to recruit again at some point because it's unlikely that it will be much better in a month. Wondering how we develop a strategy with that in mind.
Rich Harshbarger
52:49
From Chris Burch: Curious if anyof the spring races that are moving to the fall... do they plan to hold the event again, some six months later in the spring of 2021?Any concern over their return athletes not doing both? Any city permits not being offered twice in a 12 month period?
Rich Harshbarger
54:30
No worries Megan. Please in your Chat To, please select To All Panelists and Attendees so everyone can see your comments and questions
Megan Gertz
55:06
Chicago is on hold for what?sorry Newbie here lol
Steve Fleck
55:32
Based on what the Marathon Majors have done (Boston moving to Sept etc . .), there is an assumption that, we may be back to "normal" by Sept. Is that realistically the case given all we know?
Jim Harding
55:56
It's not on hold, but we charity partners are seeing ZERO interest in signing up at this point.
Fiona McKinney
56:04
We sold all NYCM and Chicago charity bibs and still getting requests...main concern is regarding raising funds. Many worried about even asking people for support? As a team, wondering when you all feel might be a good/comfortable time to gently get back into asking about raising funds? Thoughts? Would love to hear. Thanks.
Michelle Passi
56:13
What if your organization IS a charity? I am from Louisville Sports Commission and a new Race Director. My strategy is to use our own story to create a charitable connection to the community - has anyone found this successful?We host and support several events and initiatives that help underprivileged children to grow in sport.
Jim Harding
57:24
Fiona, please send your Chicago inquiries to jimhar@mercyhome.org :) I have 200 spots to fill still
Dave Louthan
57:38
We were 83% filled at Chicago a month ago with a total of 245 spots .. it dropped initially in late February and in the last two weeks we have no new team members. And no interest in the form of emails, etc.
Fiona McKinney
57:39
Jim, I plan doing that. Thank you.
Jim Harding
58:00
Thank YOU!!
Ryan Hatcher
58:32
@Dave and @Jim - I am sorry to hear that interest has waned. What is your charity registration deadline for BOACM?
Jim Harding
59:20
Dave has till May 31 I believe. I, thankfully], have July 31
Dave Louthan
59:27
All that being said, we also stopped external recruiting and are pivoting to internal recruitment completely
Megan Gertz
59:45
Calsangels.org is still looking for runners as well
Megan Gertz
01:00:55
All good information thankyou
Jim Harding
01:01:27
77 of our 155 entries we have filled are alums.
Kirsten Fleming
01:02:55
I am going to address this Steve
Kirsten Fleming
01:02:59
thx
Kirsten Fleming
01:03:31
?
Kirsten Fleming
01:03:39
Ian Fraser on
Kirsten Fleming
01:03:40
?
Rich Harshbarger
01:04:13
Kirsten, no, Ian is not on that I can see
Kirsten Fleming
01:06:06
ok
Rich Harshbarger
01:06:38
From Rachel Hiner: How are people responding to persistent refund demands?
Dave Louthan
01:06:40
Thanks Mike - I think the point of everyone settling in a bit will make it a bit better in the coming weeks or even in May - if people see an "end in sight" and have realistic hope of the fall events, it will bounce back quickly and sharply.
Rich Harshbarger
01:07:33
Rachel: your question has been posted. To share with everyone on the call, please select To All Panelists and Attendees in your Chat. thx
Jim Harding
01:08:19
Mike, agree with Dave. Believe it will really help if all charities got extended time to recruit. Appreciate the first bump for Level 3 charities.
Ryan Hatcher
01:08:30
Agree, Dave. As an FYI we have paused all of our digital and social ad marketing around fall events and since doing so have seen interest go down. Once we feel it's appropriate to re-deploy we will do so and share your hope for a bounce back.
Tara Gallagher
01:08:57
It seems like this could be another breakout where one call is just for charities and another call for the race directors and program directors overseeing the programs.
Jim Harding
01:10:46
Hope is what we have right now! And I think with all the majors moving to fall, confidence is pretty high that they will all go on.
Michael Bleau
01:11:49
Yes thank you!! Virtual races- as part of this convo I’d be so grateful to get feedback from the industry if Event Hub (partnership/expo software) should be continuing to focus on in-person expo tools for now or if there’s a need/desire for us to add features to support races looking to sell partnerships to virtual races?
Michael Bleau
01:12:20
Or DM me after your thoughts at michaelb@eventhub.net thanks Kirsten!
Donna Grogan
01:17:50
We just did an event with a virtual expo and it was great. The sponsors got to build their booths and man them virtually. Everybody had a virtual briefcase (race bag) and they could download materials, watch videos, etc.. There is a chat feature where people could ask questions of the vendors. WE got great feedback from our sponsors.
Bryan Lively
01:19:04
Thanks everyone!
Ryan Hatcher
01:19:08
Thanks all!
Steve Fleck
01:19:10
Awesome job, Kirsten. Thank you!
Fiona McKinney
01:19:32
Thank you everyone. Would still love to hear from everyone about fundraising and sensitivity/worry about that. Thanks.
Michael Bleau
01:19:33
Thanks guys great work!
Steve Fleck
01:19:36
Thanks, Rich and the team at RUSA