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APPD Virtual Cafe for Fellowship Program Directors - Shared screen with speaker view
Elizabeth Bonachea
09:32
Hi everyone!
Katherine Mason
13:48
Hello Everyone!
Liz Bonachea- Nationwide/Ohio State
14:39
any host has the power!
Brittany Schwarz
16:52
Hi Kathy! Long time no see!
Debra Boyer
18:10
yes
John Lin
20:43
Will the chat string be available on the recording and how will we access the recording after this meeting?
Becky Blankenburg
21:03
Recording can be accessed at: https://www.appd.org/home/virtual_cafe.cfm
Pat Poitevien
21:03
The chat will be saved
Debra Boyer
21:15
Hi all- due to some issues with sending out the link to log on, many of you have logged on under my (Debra Boyer)’s link. So you are showing up as me. If you click on your picture you can rename yourself as you
Pat Poitevien
21:52
I was wondering why there were so many Debra Boyers....
Jill Fussell
21:53
Same to the other “Jill Fussell”’s showing up on here :)
Pnina Weiss
22:03
Was wondering about that!! A bunch of Debra's showing up!
Becky Blankenburg
22:03
On that site, there are all of the Virtual Café recordings, chats, minutes, etc....https://www.appd.org/home/virtual_cafe.cfm
Rangasamy Ramanathan
23:15
you can change to your name
Debra Boyer
23:38
Yes, click on the three dots on the right hand side of your picture and then hit rename
Rangasamy Ramanathan
23:42
just move the cursor, look at the options to change
Karen Ratliff-Schaub
25:24
If IM changes their fellowship recruitment season, will that change the time of their match?
Suzanne McLaughlin
27:23
The IM program directors are developing their response now - their input was part of the consideration leading to a one month delay in fellowship timing versus some longer periods that had been proposed
Rangasamy Ramanathan
28:42
Many residency programs are not allowing their residents to travel.
Rangasamy Ramanathan
28:59
We are planning virtual interviews
Rangasamy Ramanathan
29:30
yes
Amanda Brown
30:57
I think virtual interviews should be the standard with the exception of applicants are in the same institution
De-Ann Pillers
31:25
I'm concerned more about when the closure of interviews happen than that we might start too soon. More time overall would be helpful to conduct interviews.
Catherine Wraight
31:50
I think there needs to be consistency in how candidates are interviewed with-in a specialty, but not necessarily between specialties.
Harleena Kendhari
32:00
for smaller or new programs, in person is vital to impart the culture and feel of the program. If moving to all virtual, tools to share the vibe of a program will be essential
Rangasamy Ramanathan
32:02
We are video recording for Virtual NICU tours to show the applicants during the virtual interview. showing them the units, rounding and some chats from current fellows and faculty
Mark Atlas
32:03
Though our recruitment season is shorter than Gen Peds, the NRMP deadline has been pushed back by a month over the past few years, so we now have 4 solid month
Zarela Molle Rios
32:07
interviews will be virtual unless the candidates are in the same program
Leeanna Fox Irwin
32:18
Our institution will likely not let us bring anyone in for interviews.
Rangasamy Ramanathan
32:27
Each of my fellows will record a short message to the applicants
Kyle Rehder
32:30
I think switching to virtual only may be the right thing to do for equity this year, but don’t want to set a precedent for future years. Agree with limits on applications such that we don’t get a flood of more applicants who are not serious about our program .
Francine Erenberg
32:34
There needs to be consistency within each specialty regarding mode of interviewing.
John Mahan
32:47
given travel issues (present and potential) we need to adopt a 'virtual interview' only policy for candidates outside of a program with option for personal interview within an institution - only far approach for the trainees
Karen Kling
33:05
My fellowship is a surgical subspecialty and our ERAS starts Dec 1 but about 18 MONTHS before the start date so my replies may skew yours - just to keep in mind. Also we did mixed virtual and in person interviews this year and the virtual ones went very well. Some of our fellowships use virtual as a screen and the invite fewer applicants in person.
Francine Erenberg
33:08
Given the unknown and changing landscape, i dont think that changing the timing is going to help our decision making in a big way
Debra Boyer
33:19
I would argue that it should be for the residents within the institution as well. That way it is fair for all applicants
Roberta Kato
33:32
Would anyone have a virtual tour of their hospital or clinics?
Charlene Larson Rotandi
33:33
One thing to consider about pushing ERAS/NRMP may be problematic for California Medical License since we need to begin as soon they match in mid-December.
Emily Mitchell
33:46
Would we be able to delay the deadline for the fellowship applications to be submitted on the part of the resident? That way, residents will have more time to work on their applications.
Grace Kung
33:52
What are the advantages to delaying ERAS opening?
Tom Parker
33:55
Is anyone soliciting the perspectives of the residents who will be applying and interviewing?
Danielle Graff
33:55
I agree that we should offer both but it should be something discussed between applicant and program. Some places may not allow travel and we should accommodate that
Michael Baca
34:06
I think the biggest question about interviewing environments is related to equity
Jennifer Barker
34:13
Seems like the interview process should be consistent across applicants (including internal applicants) so that if we go virtual, should be all virtual. Doing a personal interview for interview for internal applicants might give them an unfair advantage.
Emily Mitchell
34:17
.
Liz Bonachea- Nationwide/Ohio State
34:36
One piece to consider is that a move to virtual interviews is likely to increase the number of interviews each trainee does (since cost is not an option). So if we push application to Aug 15 and keep the match date that compresses our timeline while potentially screening/interviewing many more applicants
Rangasamy Ramanathan
34:40
Not sure pushing the ERAS date will make a difference
Grace Kung
34:57
I agree that whatever is decided should be uniform within a specialty and for internal and external applicants.
Mark Atlas
34:57
if we are doing virtual interviews, we have plenty of time. I would not favor pushing back the match date beyond mid-december
Kyle Rehder
35:01
people need time to get state licenses, so would not want to shift match too much later
Angela Kelle
35:03
I think that virtual interviews are necessary, though agree with the concern that it may become difficult to gauge and applicant's seriousness about the program/can no longer use willingness to travel as an indication of their interest
John Lin
35:13
I don’t have a clear sense of what the pros/cons of changing the ERAS release date is.
Karen Kamholz
35:14
I think this problem might get better this summer or early fall only to get worse again .I would not change dates based on assuming cases will not re-spike.
Charlene Larson Rotandi
35:16
I think for equity it should be an all or nothing process.
Su-Ting Li
35:16
If no changes to MATCH date, would suggest not changing application date due so that interviews (even if virtual) can be spaced out more.
Debra Boyer
35:27
the issue about pushing the eras release is to give trainees more time to get their application together and to let letter writers get their letters done
Karen Kling
35:58
institutional assistance with a video tour of the institution would be helpful
Roberta Kato
36:13
Currently we have meetings between office neighbors even virtually so we can have masks off during the meetings. So much better to be able to see each other.
Amanda Brown
36:35
There is always a difference in internal applicants as we usually know them, so there is a bias that is inherent and I do not think that making them do a virtual visit will make any difference.
Katie Nielsen
36:57
We recently interviewed a candidate for an internal program who lives in Seattle and did all the interviews virtually
Katie Nielsen
37:22
to clarify - applicant was for a dual training program
John Frohna
37:38
But local applicants should not be counted as "internal"
John Frohna
38:02
agree with Christine
Mark Atlas
38:07
THE debra boyer!
heather mcphillips
38:27
I agree. I think residents would feel it was unfair
Mary Moffatt
38:34
If ERAS opens to programs July 15th and ROL is due late November, isn't 4 mos sufficient for a regular application and equitable virtual interview process?
Andrew Sirotnak
39:08
do we record these interviews via zoom or skype - if not we need to disclose that to all interviwees
Becky Blankenburg
39:39
I saw that people are worried about too many applications...we are worried about that too (both for residency and fellowship)….I should note that we asked ERAS to do tiered applications (release 15, then another 15), but they are unable to do this this season.
Jennifer Trainor
39:51
If IM wants to push back, it is likely because their residents might be overwhelmed by clinical COVID concerns, which may not be the same for peds
Karen Ratliff-Schaub
39:52
we did a virtual interview recently for an unfilled fellowship position. It worked ok and we actually got the candidate, which was great. Would appreciate some tools/best practices to make it better
Liz Bonachea- Nationwide/Ohio State
39:57
I can share some thoughts after Andy
Michael Baca
40:03
Are the 3rd year residents being surveyed about ERAS application open dates?
Don Boyer
40:11
i’m very concerned about the number of applicants the we will need to screen if people don’t have to consider the costs of travel for interviewing
divya shakti
40:26
ERAS opening timely and being available for a longer period of time- should be better.
Marc Weiss
40:30
Given the well-advertised privacy concerns with Zoom, is there a better platform for conducting these interviews?
Don Boyer
40:41
Would advocate to open ERAS in similar timeframe for programs to begin reviewing/screening
Jerri Rose
40:47
I would also be a proponent of keeping the ERAS schedule the same to avoid confusion and also agree it is difficult to know what the impact of a COVID “second wave” would be
Amanda Brown
40:52
I think delaying the application time is a mistake. Compressing the interviewing time would be more of a burden than too many applications.
heather mcphillips
40:52
Given our relatively low volumes right now, I think residents are working actively on their applications BUT faculty may be slow to write letters and research and clinical experiences have been delayed/cancelled
meghan stawitcke
40:56
I think Michael Baca makes a good point - do we have any insight from our residents about the application dates?
Becky Blankenburg
40:57
Interestingly...residency PDs voted 50% for 2 week delay and 50% for 2 weeks delay.
Angela Czaja
40:58
I agree that I would advocate for not shifting ERAS
Sarah Nyp
41:02
What would be the disadvantage to keeping the ERAS release date the same as it is currently? If the MATCH dates does not change, I’m not sure that I understand the advantage of delaying release of the information to PDs.
Andrew Sirotnak
41:18
GREAT point.
mel heyman
41:19
I agree with keeping dates as scheduled - July 15
Becky Blankenburg
41:33
clarification -- Residency PDs voted for 50% 2 week delay and 50% 4 week delay
Amanda Lassoued
41:34
Peds GI - Children’s Colorado. I agree with keeping same timeline for ERAs schedule.
Catherine Bendel
41:37
I agree completely about the difference between Peds and IM
Su-Ting Li
41:41
I think that is harder for residents. would keep same
EOB 2800
41:44
I agree with keeping dates the same
Suzanne McLaughlin
42:01
Definitely coming from my perspective as combined Med-Peds, but the medicine program, and our role there, is currently consumed with Covid, and RI is not as hard hit as our near-neighbor states, NY and MA, so the program directors are challenged to support residents with letters before July 1...an added 30 days and saying it doesn't hurt residents who upload towards the latter part of that window would be appreciated.
Melissa Bales
42:08
I don't know that it is necessary to have a change of opening date. We have always received applications into August from those that applied late. We have reviewed them just as we did those that had their full applications in on July 15th.
Brittany Schwarz
42:16
Although not as widespread, some pediatric residents have been redeployed to the adult side, or are taking on more responsibilities on the pediatric side due to colleagues out with symptoms/quarantine
Francine Erenberg
42:24
i would vote to keep dates the same
John Mahan
42:31
better all things considered that we are on same page as IM - especially for programs with M-P residents and looking for M-P applicants
Joe Bliss
42:32
Reasonable trade off would be to keep timeline the same but plan to be patient to receive outstanding LORs
mel heyman
42:42
I also am concerned that using virtual interviews, while I believe that is the way to go, but that we will have many more applicants applying for our fellowships - i.e., applicants will apply to places to which they may not have traveled.
EOB 2800
42:50
I agree with being flexible with letters etc
Rangasamy Ramanathan
42:52
Avoid accepting meetings from organizers using Zoom Basic. Do not install the Zoom client, use the Zoom web client instead. If the content is particularly sensitive, consider rescheduling with another teleconferencing tool."
Melissa Bales
42:56
I agree with Joe; keep it as is, but allow leeway for delayed LORs.
Tamara Mills
43:06
I was a new coordinator last year and it was my first interview season...having to do virtual interviews and make videos etc to send out to applicants could make for a lot of work between now and then...when we aren’t allowed in hospital a lot. This is on top of bringing fellows on board July 7.
Karen Kamholz
43:33
WebADS are due on August 31st. If applications are released during August, this would be an INSANE month unless WebADS pushes back its due date as well!
Christine Rockwell
43:50
How long of a delay for LORs, though?
Terri Coco
44:04
The interview/application process is so varied among the different subspecialties in terms of number or applicants, number of spots, number of interviews offered, match percentage that perhaps each subspeciatly should decide as group to go virtually.
Angela Czaja
44:29
I think if we do all virtual interviews, we will need to interview a much larger pool of candidates - wonder if there's a way to help us better identify those with higher true interest (vs just clicking the allowable number of programs per fee)
Danielle Graff
44:38
Is there a downfall to having both in person and virtual interviews?
Su-Ting Li
44:56
I think having more flexibility and looking at holistic application makes more sense
John Frohna
45:16
If you have both in person and virtual, there is pressure for applicants to show up if they want to be seen as a serious applicant
Jennifer Trainor
45:29
Needs to be tied with strong recommendations to limit applications as we did Peds residency
Teri Turner
45:52
Some programs have a travel ban for their residents. Plus a quarantine when coming back. Additionally residents may have limited funds even if they could travel
Michael Baca
46:25
I think the APPD and COMSEP did a wonderful job outlining the process and recommendations for the 2020-2021 residency application season.
Jennifer Barker
46:54
In the letter related to the peds residency, there were guidelines related to number of applications based on USMLE scores. Is there something similar that can be developed for fellowships?
Jennifer Barker
47:47
I agree with Val Brown, I think we need to be careful about discouraging people from applying to programs for programs that are less popular (like endocrinology)
Grace Kung
47:54
We have 70-80 applicants per year already, no decreases, many more would be overwhelming for us. Each program will be different
heather mcphillips
47:57
That’s a really good point! People are overwhelmed right now.
Jennifer Trainor
48:07
I think that’s important to point out that exclusively virtual may be an advantage for less competitive fellowship specialties (ID, kidney, etc) vs. high competitive specialties
Marc Weiss
48:11
It's really a question of when ERAS closes rather than when it opens.
Jill Fussell
48:46
we already get 75-90 applications for 2 spots. I don’t think we could handle 2-3X that volume without somewhat arbitrary filters.
Emily Mitchell
48:53
Can/should we advertise that we will internally limit the number of applicants our program will accept for our internal “first round” review?
Katie Nielsen
48:56
i think limiting # of programs makes a lot of sense, but it shouldn’t be too restrictive
Don Boyer
49:06
or supplemental application materials outside of ERAS - a short essay of “why this program?” - is that allowable?
Danielle Graff
49:26
I agree as well… we get triple digit applicants already. Often times we know who is serious by who accepts the invitation to travel.
Rangasamy Ramanathan
49:30
Do we have data on the number of programs applicants ahve applied?
Rangasamy Ramanathan
49:39
From ERAS
Jennifer Saulino
49:53
can each program set the limit?
Liz Bonachea- Nationwide/Ohio State
49:55
Important to remember that using metrics such as test score cutoffs has historically reduced diversity in medical school classes and training programs
Angela Czaja
49:56
I agree - in critical care, we have been getting increased numbers of applications,; could consider a "second stage", requiring additional information that is specific to the program
John Mahan
51:45
this informed recommendation for optimal # of programs to apply to is exactly what the peds residency program directors have done - we just need to do it for each sub...…….
Joe Bliss
52:11
It seems a limit would disadvantage less sought after programs/geographic areas
Jennifer Trainor
52:11
Agree. Optimal number per subspecialty is the way to go. As a recommendation
Tamara Mills
52:12
we are Peds HemOnc and evening though we maintained our applications from prior years we would not want a restriction.
John Mahan
52:31
Yes Becky!
Angela Czaja
52:32
It is a good point that applicants may only apply to the same programs, which could also be problematic
Seema Kumar
52:51
We are Peds Endocrine and we would not want restrictions either
Su-Ting Li
52:57
I think recommendations based on data would be helpful to both residents and programs for each subspecialty
Catherine Wraight
53:13
Even for the specialties that get a lot of applicants there are significant regional differences. Depending on your location and program size etc you may get a lot of applicants but for most of them you are the back-up plan because you aren’t one of the big city programs. It would be nice if there was a way to know who was actually serious about your program.
Melissa Bales
53:26
We are a critical care fellowship at a lesser known program so we would worry about limiting the number of applications.
John Mahan
53:27
and the recommended # should also emphasize that some diversity of programs (i.e., not all highly competitive programs) is advisable
Emily Mitchell
53:32
What if there is variability within the sub? In my specialty (pulm) my program gets a decent number of applications but other programs are yearning for that number of applications.
EOB 2800
54:22
Good idea to have recs, applicants may feel like they need a Recommendation, and may have fears about not applying “everywhere"
Scott Lorch
54:36
The number of places people apply to also depends on both the fellowship, and the perceived competitiveness of the program within their specialty. Applicants that are focusing on very competitive programs may/should apply to more programs.
Jennifer Trainor
55:02
Advising for applicants is really important, just like it is for medical students. Mix of levels of competitiveness
Jennifer Duncan
55:29
Agree - we have to consider applicant characteristics and specialty and competitiveness of programs and specialty.
Jennifer Trainor
55:31
as important as number
John Lin
55:37
I think there is far too much variability among and within a subspecialty in order to have a recommended “limit” to the number of programs applied. If we put a time limit of “we’ll only interview the first #x” of applicants, then it puts at a disadvantage those residents who will have challenges getting their applications completed.
Melissa Bales
55:43
Very much agree. There are so many variables.
John Mahan
56:17
but the gen peds PDs will need help from the sub PDs about historical trends since most peds PDs are not able to be highly informed on this topic
Christine Rockwell
56:39
I think applicants should be strongly encouraged to carefully/fairly discern which programs are super attractive to them, so that they are not over-burdening programs with an onslaught of applications.
Becky Blankenburg
56:48
We have fellows on the Fellowship Recruitment Action Team to help provide the learner perspective.
Katie Nielsen
56:58
is anyone worried about applicants accepting a virtual interview and then canceling later in the interview season?
John Mahan
57:02
recommendation - not a regulation is what is called for - ultimately the FPD will define how many interviews to grant...….
Katie Nielsen
57:17
should we develop an approach to canceling interviews? is that even reasonable?
Liz Bonachea- Nationwide/Ohio State
57:22
agree with John
Melissa Bales
57:25
We have always had a set number of interviews we do (no matter how many applications). We have been open to 'adding' one or two should the candidate be strong. We then have always had a wait list to fill in those that did not get an initial offer to interview. We would plan on doing something similar, even with virtual only interviews.
Joe Bliss
57:32
agree with John
Becky Blankenburg
57:52
Yes...agreed with guidelines to the residents of how late they are allowed to cancel (2 weeks? longer?)
Katherine Mason
58:22
how do you enforce a guideline for how late they are allowed to cancel?
Rob Ross
58:23
How about allowing programs the option of setting a cap to the number of applications?
Melissa Bales
58:37
I think that 2 weeks would be good. At the same time, should it be due to sudden illness/emergency, I would be more open to a shorter time...
Jill Fussell
58:37
We have to think about the burden that is being placed on faculty asked to review applicants as well. For programs that may have several hundred fellow applicants, it is a large burden to ask over-burdened faculty to review
Michael Baca
58:59
I think "the process" needs to make sure graduating residents have really good advising to help them look at the reality of their options.
Akash Patel
59:19
I also worry about the ease of accepting/cancellation of virtual interviews. Also what do we do if applicants want informal/formal visits to inform their decision making.
Jennifer Saulino
59:23
we also don’t know what fellow funding is going to be for programs. So there may be less spots for applicants to apply to in some specialties.
David Werho
59:35
If we wait until after the application deadline to decide/announce that interviews will be universally virtual, then we may not need to worry about the issue of too many applicants
Seema Kumar
59:41
Not sure if you can really have a rule of when a virtual interview can be cancelled. The program should decide if they want to reschedule if they cancel one
Aarti Patel
01:00:31
I think that still doesn't decrease the massive amount of applications that PDs and APDs will have to review to decide who to interview
Seema Kumar
01:00:35
Agree with not limiting the number of applicants. The program can decide which ones to interview
Jill Fussell
01:00:57
I think that we also need to consider that some people’s choices in career and willingness to move may be very different now than it was before covid. We need to anticipate that the traditional numbers of applicants may be very different this year.
Pnina Weiss
01:01:00
Sounds like it would be worthwhile to share best practices in making the screening process more efficient. That sounds like a major barrier for those who get lots of applicants
Karen Kling
01:02:02
what about a virtual first round of abbreviated interviews maybe with fewer screener faculty members and then a second round of extended interviews with more faculty etc if the applicant is selected for that.
John Lin
01:02:06
I would not put a deadline on applicants cancelling an interview. My thought would be that if an applicant wants to cancel, than I don’t really want to spend time interviewing them anyway.
Don Boyer
01:02:11
It’s a good point. Especially at end of the season, when an applicant doesn’t have “skin in the game” of a flight ticket, hotel, etc. late cancellations could become a huge issue
Melissa Frei-Jones
01:02:11
yes
Becky Blankenburg
01:02:18
The Action Team is working on "best practices" for residents.
Francine Erenberg
01:02:59
we have had similar issue about cancellations. sometimes just a day or so before. i think with the virtual we would need to set an expectation so we could fill the slot with an alternate
Jennifer Barker
01:03:14
in the best practices - just a reminder to the fellows that it is a small community and late cancel of interviews puts them off a bad start with some of their new colleagues
Adrian Zurca
01:03:23
keep in mind the question asked “the latest ERAS should be delayed” not whether ERAS should be delayed
Mark Atlas
01:03:23
It is difficult, as there are no repurcussions for bad behavior
Angela Czaja
01:03:26
I think a subspecialty-specific set of "good practices" for both programs and applicants would be really helpful - that might improve some transparency of expectations, even if there may be some variability between programs because of specific circumstances
Jon McGreevy
01:03:34
No matter how many programs an applicant applies to, there is a limit to the number of interview they can physically complete in the COVID or traditional era. Is there a thought that pediatric programs limit the number of days that applicants can be away to interview?
Don Boyer
01:04:01
click ‘Polling’ at bottom of screen
Meredith Bone
01:04:11
Virtual interviews might be easier to fill from the wait list if there are last minute cancellations
Andrew Sirotnak
01:04:20
what would be delayed in ERAS?
Melissa Langhan
01:04:24
Agree with Adrian. Should there be question about agreement with delay?
Debra Boyer
01:04:40
Andrew- the date that FPDs can see the applications
Don Boyer
01:05:18
Agree with Adrian’s point - that would be the *latest*
Aarti Patel
01:05:31
agree
Danielle Graff
01:05:39
I don’t see the need to delay the initial date
Kimberly Tabor
01:05:52
I don’t think applicants should be limited to only virtual interviews. I would have concerns about there not being an on site option should the applicant desire and if the institution can accommodate.
Melissa Langhan
01:05:53
I would not delay the date either.
Maria Krakauer
01:05:59
I absolutely would not want the materials delayed, doing virtual interviews may take LONGER for us to do and we will need more weeks to get it done.
Nichelle Lawrence
01:06:07
I would prefer no delay in release
Jennifer Chapman
01:06:11
The surgical subspecialists have led the way with virtual interviews, and articles in past few years have some suggested best practices, such as material send in advance, checking computer interface before the interviews, other ideas.
Joe Bliss
01:06:19
If the decision is made for only virtual interviews, how should requests from applicants to come visit in person at a later date be handled?
Christine Rockwell
01:06:20
Good point
Theresa Gauthier
01:06:20
agree Karen!
Catherine Bendel
01:06:25
I agree
Cynthia Holland-Hall
01:06:25
Please note Adolescent Med is on a different timeline - about 1 month earlier than other fall match subs (Match Day November 18)
divya shakti
01:06:32
Agree with not delaying release the application
John Lin
01:07:04
Is there a way for us to see how many total programs an individual candidate has applied?
Karen Kamholz
01:07:06
But programs could choose NOT to lock applications on July 15th
Grace Kung
01:07:18
I have always had a comment on my program info on ERAS that appications after a certain date may not be considered for an interview. Most get them in by then, sometims I have to wait for LORs but that's not their fault. Also, for cancelling virtual interviuews, I would advertise that they should carefully consider accepting an interview, insinuating that if they cancel, it may look badly. It's not a perfect system, but these are not perfect times...
Terri Coco
01:07:18
I would not delay release of applications.
heather mcphillips
01:07:20
Yes (and June is the worst for getting letters from faculty)
Kristina Fancy
01:07:34
Certainly seems simpler to not lock out later applications on the programmatic level than to make a delay for ALL programs.
Christine Rockwell
01:07:34
Joe, good question.
Danielle Graff
01:07:41
I think we need to realize things are different this year and should be encourage FPDs to look more often
Heather French
01:08:00
We need to balance the extra demand on residents to complete their application (is it actually that time consuming to complete??) vs the compressed schedule faculty will have to review the applications.
Don Boyer
01:08:02
We could agree in each subspecialty not to release interview dates until a certain point - doesn’t disadvantage programs from looking at data or disadvantage fellows using the extra week or two to submit
Christine Barron
01:08:14
Is it possible to have ACGME postpone the due date for WebADS?
Becky Blankenburg
01:08:43
We can reach out to ACGME re: WebADS. They have been very flexible due to COVID.
Amanda Lassoued
01:09:43
If moving those deadlines, would the MATCH deadline change at that point?
Melissa Langhan
01:09:57
You can use breakout rooms to hold multiple interviews on zoom
Kris forneris
01:10:07
You can use breakout rooms I believe
heather mcphillips
01:10:11
Residency Interviews might overlap even more with fellowship interviews just to consider. It makes it hard to tap faculty.
Katie Rowan
01:10:13
there are breakout rooms to interview multiple people
Jerri Rose
01:10:16
Many programs begin interviewing in September and delaying release of applications would make it difficult to get interviews scheduled by then
Grace Kung
01:10:25
Delaying the opening date but not the match date will compress everything and make it a mad rush to review all the applications and interview in a shorter time period. I do not see a downside to start the review process at the original time.
Mark Atlas
01:10:25
If we know that ERAS opening on Aug 15th, I will get WebADS done by August 15
Sarah Nyp
01:10:27
Why could a program not interview more than 1 at a time with Zoom? The interviews could be set up in different rooms...
Alice Del Rosario
01:10:31
Enable breakout rooms
ALIVA DE
01:11:24
We need to keep in mind a potential fall surge and redeployments again
Don Boyer
01:11:42
We’ve been building faculty schedules for the fall around set interview dates starting the day after Labor Day. Shifting interview dates due to delayed review of apps is going to have lots of downstream effects
Melissa Langhan
01:11:59
But also, if we delay things this could push it further into fall/winter.
Tom Parker
01:12:00
Combination of delayed ERAS date and increased applicants would really compress process for programs that get a lot of applications
Tamara Mills
01:12:06
Peds at Riley Hospitsl collects data quarterly and save it so all I will need to do is copy and past for WebADS...this is first year we did this and I expect it to cut the time to do WebADS in half.
Jennifer Kesselheim
01:13:01
I think the process we are considering may make things harder for us and our programs but moving the ERAS dates back by 2 or 4 weeks may be the most trainee-centered approach and this may be what we need given how much trainees are going through with the pandemic.
Charu Gupta
01:13:06
If ERAS dates moves, then the MATCH date should move also. There is no advantage in keeping the same MATCH date
divya shakti
01:13:42
Agree.. faculty will only get busier in cards subspecialty
Karen Bernstein
01:13:47
adolescent medicine has an earlier match date (as of now) - so we will have less time to interview
Christina Ash
01:13:49
Zoom offers the option to have "breakaway" groups that run off of one Zoom invitation/link but allows candidates to breakaway with different faculty for a duration of time.
Lowell Frank
01:13:50
Agree with not delaying the ERAS process at all, especially without moving the match. July 15 is 2.5 months from now; agree LoR delays should not be held against applicants (never should be)
Danielle Graff
01:14:03
I agree
Liz Bonachea- Nationwide/Ohio State
01:14:03
Less time to screen applications is the only major issue. I'm guessing the bigger programs already batch interviews (we do up to 40 over 12 dates max)
Francine Erenberg
01:14:11
also we need time to go through the applications - if we get a couple hundred applications and have to review them starting aug 15 and then start interviewing in sept
Charu Gupta
01:14:19
I agree its too short a timeline for fellowship PDs to do it all in a shorter amount of time
divya shakti
01:14:20
Agree with Lowell's point
Karen Kling
01:14:34
you can set up zoom interviews just like in person interviews, you just sit in front of a screen instead of the person. You can do individual ones, you can do waiting rooms in which the applicants can congregate between interviews, you can do group interviews etc
Andrea Orsey
01:15:26
How many programs start interviewing before September?
Katie Sutton
01:15:49
To answer that question - we started in August last year.
Nichelle Lawrence
01:15:52
We typically start interviewing in August.
Melissa Bales
01:15:53
We have been known to interview the last week of August.
Jennifer Yu
01:15:57
Peds Hem/Onc - we start interviews in August, usually
Terri Coco
01:16:01
End of August
Kimberly Tabor
01:16:07
We start right after labor day. PCCM.
Danielle Graff
01:16:16
Right after labor day
Karen Kamholz
01:16:17
We have interviewed in late August
Jessica Madden
01:16:27
We really need to anticipate that we are all going to be affected by a second “wave” this fall (applicant and interviewer illnesses, quarantines, redeployments, etc.) - might need to plan for a longer interview season than shorter.
Karen Ratliff-Schaub
01:16:27
We started end of August last year
Kelly Gallegos
01:16:30
Last year Critical Care started in mid August and Neo the beginning of September
Debra Boyer
01:16:31
Neonatology- mid/late august
Jennifer Chapman
01:16:34
Start 1st-2nd week of September, PEM DC Children's.
Charu Gupta
01:16:51
Agree with Jessica Madden
Angela Czaja
01:16:53
If we keep the same opening date but not close the interview dates, we could save some slots for those applicants coming from harder hit locations? our first interviews are usually towards the end of august but run until beginning of November
Rangasamy Ramanathan
01:16:58
We start interviews as early as the last week of July!!
Christine Rockwell
01:17:12
Wow!
Kristin Hoffman
01:17:25
Another concern that I have is that we try to be done with interviews by the time the peds residency starts their interviews to avoid overwhelming interviewers
Scott Lorch
01:17:35
Most large programs batch interviews. The largest problem with the later ERAS date will be a much more compressed time period. Our program (neonatology at CHOP) typically receives 165 applications and it takes 15 people on a committee approximately 3 weeks to get through these applications. More applications = more time to evaluate applications for interviews. I think that August 1 is the latest that we should open the applications.
Jerri Rose
01:18:10
Agree with concern that having fellowship and resident interviews closer together may create a problem in terms of faculty availability and “interviewer fatigue”
Danielle Graff
01:18:23
I agree Jerri
Theresa Gauthier
01:18:42
Agree Scott
Catherine Wraight
01:19:05
Agree, interviewer fatigue is a real problem.
Andrew Sirotnak
01:20:15
YES - this could be the case!
Tamara Mills
01:20:16
yes!
Lori Devlin
01:20:20
WE have administrative staff on furlough through July
Theresa Gauthier
01:20:22
I totally agree with Pat- our coordinators cover 2-3 fellowships here at Emory
Kristin Johnson
01:20:23
admin strain would be very hard
Kelly Gallegos
01:20:25
Yes
Rob Ross
01:20:25
anyone else concerned that if a large 2nd wave comes in the fall, fellow education may not be able to continue as we have previously know it for quite some time?
Christine Rockwell
01:20:49
or for a coordinator for one program but has other duties outside of the fellowship.
Deirdre O'Reilly
01:21:02
Agree with that comment about admin stress, my PC is shared among several fellowships
Tamara Mills
01:21:10
it’s me for my fellowship and 2 4th year fellowships. we also have several new faculty staring Sept 1
Tamara Mills
01:21:36
and we have others who share multiple fellowships.
Christine Rockwell
01:21:48
Could someone call the ACGME re: stalling on webads submission?
Pnina Weiss
01:22:55
Agree that bottom line is what is equitable for residents impacted by COVID-19 (which includes IM- if we are married to them). Go from there...
Melissa Carbajal - Baylor College of Med (Neo)
01:23:18
and the time it took to screen to get to the interview stage…so it’s not just the cancelation but the time that was invested to the them to the point that we scheduled them for the interivew
Kris forneris
01:23:22
I've only been in my current position for one interview season, but in my previous job when we sent out the interview confirmations we added the following lines "I know interview season can be a stressful time. Please be respectful of your classmates who also want to interview! That includes cancelling an interview no later than 10 days before your scheduled interview so someone else may be reviewed by our program." I don't know if that would help, but we did seem to notice a difference in my past residency position. I think it makes them think a bit
Karen Kamholz
01:23:40
If they find that they are not that interested in our fellowship, I'd rather they cancel and save us the time we would spend interviewing them.
John Lin
01:23:52
Kris Forneris—I think that’s the best approach about guidance re: cancelling interviews.
Valerie Brown
01:25:01
These virtual café sessions have been VERY helpful. Thank you!
Harleena Kendhari
01:25:11
thank you!
Christine Rockwell
01:25:12
Thank you.
Jill Fussell
01:25:19
Many thanks!
Jerri Rose
01:25:19
Thank you all!
Lindsay Johnston
01:25:24
This was great- thanks so much!!
Christina Ash
01:25:44
Thank you!
Jill Fussell
01:26:18
Thank you
Jill Fussell
01:28:14
Any templates for setting up the virtual interviews so we can get a core group to start the process ?