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Zoom - Security & Privacy in your Classes & Meetings - Shared screen with speaker view
Jay Gallman
41:49
Do you have selective control on admitting folks in the waiting room?
Timothy McDermott
42:21
Can co-hosts share when “only host” is selected on screen share ?
Debrah Suggs
42:29
Yes. You can enter everyone or particular users.
Ann Thurston
42:32
If you lock the meeting and someone looses connectivity, how can they re-join the meeting?
Debrah Suggs
42:47
Ann, they cannot rejoin if it’s locked.
Megan Lancaster
43:17
If someone loses connectivity, the host can temporarily ‘un-lock’ the meeting. This setting is located in the same place as ‘lock’ meeting.
Richard Biever Jr
43:37
Ann, this happened to me this morning. Someone let me know they were locked out, and I unlocked the meeting so that they could re-join.
Chris Lorch
43:42
Don’t lie: you look great, John :)
Ann Thurston
43:59
Thanks! (Trying to figure this out for a board meeting)
Elizabeth Good
44:14
I have a Zoom desktop client, same way to change settings, yes?
Nathan Logan
44:39
Where is he making these recording updates?
Chris Lorch
44:41
For certain settings, you can only make them at duke.zoom.us – we recommend starting there.
Timothy McDermott
44:45
Some settings can only be changed online
Rabih Younes, Ph.D.
44:51
Can I share recordings with only specific students?
Debrah Suggs
45:36
Rabih, you can - it’s a URL that you can send via email or other communication limited to the students you want to see the content.
Jay Gallman
46:17
Debrah, if that link were subsequently forwarded but a student however, there'd be no protection, correct?
Chris Lorch
46:24
We’ll get to that in just a moment – Dr. Younes!
Jay Gallman
46:31
sorry forwarded by that should say.
Rabih Younes, Ph.D.
47:30
Thank you! I’m definitely interested in what @Jay said
Roy Kelly
49:05
Are there any advantages of using Sakai to schedule zoom meetings? I heard that there are advantages not to schedule through sakai. Just wondering.
Karin Breiwitz
49:57
Roy, it allows TAs to schedule too if they have sections. It’s all steamlined so hosts don’t have to send out additional information
Karin Breiwitz
50:36
We were previously scheduling mtgs and posting the links to the calendar in Sakai. This tool removed that 2nd step
John Carbuccia
52:35
How long are Zoom recordings available? Will they eventually be deleted/removed?
Katie Kilroy
53:13
Hi John - right now we don’t have a default policy for that - we are working on it.
John Carbuccia
53:24
ok
Jay Gallman
53:52
Duke Box would allow you to limit to specific users only.
Timothy McDermott
54:35
thank you
Megan Lancaster
54:36
John — if you’re looking to have a cloud recording deleted after a certain amount of time, there is a setting in Zoom where you can set those permissions for your cloud recordings
Roy Kelly
55:07
Are breakout rooms also recorded? We understand that the main lectures are recorded but that breakout rooms are not recorded. Can you clarify.
Darrell Cooley
55:17
Is there a way to use the authenticated user option with participants outside of Duke?
Chris Lorch
55:26
https://oit.duke.edu/help/articles/zoom-meetings-duke-terms-service
Chris Lorch
55:32
Cloud recordings will be held for 5 years. While recordings may be stored and shared directly from your Zoom account, consider using an appropriate public facing hosting site (Warpwire, Sakai, or public service such as YouTube) if you plan on providing wide access to your recording. You may also download recordings to store in department/program specific data repositories like Box or OneDrive
Timothy McDermott
58:20
Is there a plan to give wider access to webinars ?
Roy Kelly
58:25
But that means that each participants have to record locally, not the teacher, is that right?
Katie Kilroy
59:04
Roy - yes they would make a local recording and you would have to have a process for them to share it with you
Darrell Cooley
59:33
Just for Zoom sessions
Roy Kelly
01:02:04
can one join a zoom meeting anonymously? That is, just to listen in to a class without having your name shown? I think I did this for a class that I team teach, and was wondering if others can do this as well if I am hosting the class?
Megan Lancaster
01:02:46
Yes, by default users can make their name whatever they’d like it to be. But there is a setting that you can enable for ‘users cannot change name’.
Roy Kelly
01:03:40
I notice that I have an option called "hide self view"what does this do? Does the host still see my name? Do all of the other participants know that I am on line?
Roy Kelly
01:04:19
If someone logs on by phone, we only see the phone number. How do you authenticate these?
Roy Kelly
01:04:49
does everyone see you
Roy Kelly
01:05:02
how do you reshow yourself
Karin Breiwitz
01:06:24
There’s a feature to have everyone record their name, but everyone needs to do it.
Roy Kelly
01:06:35
If they are a duke user, but log in by phone I assume they would not be allowed to log into the meeting
Katie Wood
01:06:42
We are hosting a session tonight with some current and past students. Some students are no longer "duke" students and are at their home universities. If their school uses Zoom, they won't be able to connect to our Zoom if they don't have a duke account anymore. OPtions for these people: Video streaming or calling in?
Katie Wood
01:07:31
Thank you!
Katie Wood
01:08:17
Authenticated = Duke only. I have a waiting room and a password set up.
Katie Wood
01:08:48
perfect
Timothy McDermott
01:10:52
But if we are doing external events on Zoom do we any other option other than publishing the url ?
Timothy McDermott
01:11:00
I have a question about webinars
Melissa Neeley
01:11:20
I know we are talking about class & mtg security. Can you speak to related concerns for public events, public talks/panels (not closed mtgs, yes - publicly advertised)
Debrah Suggs
01:12:25
Chat as well can be locked down.
Timothy McDermott
01:12:27
would webinars be a good option for events ?
Timothy McDermott
01:12:39
If so is there a plan to get us webinar access
Timothy McDermott
01:12:40
?
Debrah Suggs
01:12:42
Webinars are fee-based add-ons.
Timothy McDermott
01:15:00
So there is no plan to roll out webinars widely ?
Katie Kilroy
01:15:12
Timothy - no there is not.
Timothy McDermott
01:15:18
thank you
Timothy McDermott
01:16:08
Is Mailchimp a no no ?
Amy Dickson, M.B.A.
01:16:24
Whats the problem with Mailchimp?
Amy Dickson, M.B.A.
01:16:43
Ive been trying to get access to Emma for months and have been told that I can’t get access?
Richard Biever Jr
01:16:43
We don’t have a contract with Mailchimp
Elizabeth Good
01:16:48
How do I tell what version of the zoom client I have?
Megan Lancaster
01:17:35
Elizabeth: Click on zoom.us in the top right of the desktop client and then click ‘About Zoom’ (for a Mac)
Trina Rodriguez
01:17:45
Thank you for joining our session on Zoom: Security & Privacy today. If you are interested in getting a recording of this session please email Trina.rodriguez@duke.edu.
Roy Kelly
01:17:54
hey, thank you guys!
Megan Lancaster
01:17:54
LEFT
Megan Lancaster
01:18:01
top left Elizabeth :)
Nathan Logan
01:18:07
Thanks!!
Tim Searles
01:18:12
very helpful - thanks for doing this
Sarah Broz
01:18:14
Thank you!