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COVID-19 and Students With Disabilities Webinar (Public) - Shared screen with speaker view
Megan Ohlssen - NCSECS
05:10
Welcome Everyone! As you join, please mute your microphone.
lauren morando rhim
05:25
Welcome to everyone who has joined the webinar.
Wendy
06:02
I hear you.
Matt Montano
06:10
I heard you.
Nicole Greene
06:11
They haven't starte
Nicole Greene
06:15
started
Cecilia Tello Espejo
06:18
Hello
lauren morando rhim
06:57
If everyone could please mute their devices please.
Susan Lubell
07:18
When will we be starting?
Bob Louzan
08:50
More volume for speaker please
Robyn F
09:10
my sound is very robotic :S
Robyn F
09:34
its my heeadphones
Brooke Allen
09:42
(Sometimes turning off your video helps, too many video streams can slow down the sound)
Bob Louzan
10:14
LOUDER PLEASE!!!!
Cecilia Tello Espejo
10:15
Ok. I did
Programs Team
10:44
Thanks for you're comments! I'm LJ and I'm here to help you if you have tech needs. We'll work on volume!
Megan Ohlssen - NCSECS
11:23
If you don’t need to share your video, that can help with sound and visual delays. Thanks :)
Alissa Long
11:27
Louder please - it's very hard to hear you
Susan Smith, Ed.D.
11:33
Are you sending us the ppt?
Megan Ohlssen - NCSECS
11:48
All materials will be shared.
Steve Smith - TAESE
12:49
What about DC and territories?
Molly
13:53
DC (DCPS and all charter LEAs) are closed through April 24
Cassandra Smith
14:40
the sound is fine
Bob Louzan
14:42
MUCH BETTER!
Liz Marcell Williams
14:43
Volume is fine!
Nadia Dodson
14:45
it's fine
Sarah Okun
14:46
loud & clear
Wendy
14:59
Hi everyone, it's super loud on my end, so I don't think it's an issue on the speaker end. maybe try adjusting your computer's volume if its low on your end?
Melissa Hogan
17:17
can we get a copy of this PowerPoint
Wendy
17:35
all materials will be shared!
Wendy Tucker
17:36
Yes. It will be made available after the webinar
monica
18:50
Will the PP be emailed to us or be on your website?
Megan Ohlssen - NCSECS
19:43
Materials will be emailed and may also be uploaded to our resource page.
monica
19:50
Thank you.
Megan Ohlssen - NCSECS
20:56
Please use this chat box to ask questions. We will compile and respond after each section of the presentation.
Bethany Hickey
22:19
What are examples of evaluations that can be done remotely? Normed assessments aren't normed in virtual settings.
Sam Brewer
23:13
“Evaluations that can be done remotely may take place during closure, w/ parental consent. (my question: Must they?)
Lauren K. (NCSECS)
23:35
Hi all! Lauren K. (the other Lauren!) from NCSECS. Bethany, here in NJ, social workers collect social histories as part of their evaluations. That could be done via phone or video conference.
Sam Brewer
24:17
Follow up question: many, if not most, evaluations require an observation of the student in class and/or at school. How to meet this requirement in the online / virtual environment?
Bethany Hickey
24:22
Thank you! That is a great example. Would love to hear any other ideas people have. We are trying to avoid a crush of evaluations in fall 2020.
Avni Murray
25:00
Hi NCSECS Team! Several of our schools are seeking clarity around FERPA and HIPAA requirements for service provision of SWD specifically (they have seen the general FERPA guidance from DOE) and compliant online platforms for service provision (examples).
Bob Louzan
26:19
Is the provision of compensatory services based on the absence of service during closure causing substantial regression in the absence of instruction (ESY) and apply only to students who’s IEP’s indicate that need?
Megan Ohlssen - NCSECS
26:21
Virtual platforms (zoom, google, etc.) generally provide information on whether they are FERPA and HIPAA compliant.
Sarah Okun
26:36
does anyone have a template/sample letter to families outlining interim telehealth/remote tech platform policies/considerations?
Nadia Cyprien
27:05
Can you share the methodology guidelines?
H Kanzler
28:37
Yes- would like to see the supplemental guidance document and where to find it
gabi golan
29:11
Can you discuss the assessment timeline> If parent signed and we now cannot produce in person assessments, would a PWN suffice to explain the why based on the Virus?
Wendy Tucker
29:14
The supplemental guidance is linked in the powerpoint.
myrasalinas
29:22
How can we make virtual assessments defensible?
Megan Ohlssen - NCSECS
29:23
All resources are linked in this presentation. The materials will be shared with active links.
ljarvis
29:29
Guidance around timelines please.
H Kanzler
29:31
Thank you!
Megan Ohlssen - NCSECS
29:49
Assessments and timelines coming up next!
Jenny
30:03
Do you recommend amending IEPs? Or is prior written notice sufficient?
daphne.zacky
30:04
For assessments that cannot be done this year (re-evals) should schools open assessment plans and pause or wait to open assessment plans?
jevon.calisette
31:18
If we hold small groups with students who have IEPs, is that a violation of HIPPA (since, someone could see who's in the group and recognize they all have an IEP)? Should online service be provided 1:1 instead of in small groups for this reason?
Bianca Severino
31:19
Is there a list of online resources that are acceptable to use? Or, is this something that states decide? For example, Zoom for teletherapy; DocuSign for IEP documents.
James M. Paul
31:46
Do you anticipate a growth in IDEA funds for FY21 to deal with this issue of compensatory services?
myrasalinas
32:32
Echo the small group question on privacy law
Paula
33:03
If a school holds an IEP through Zoom, and have the family sign electronically through the document share on this platform, is that a legal way to collect IEP signatures?
Tyler Green
34:11
How about evals for students that will be graduating from HS and going to college where the eval will be necessary for them to access accommodations in college?
Christopher Mariotti
34:12
Paula, I read that using Adobe Sign has been used, but I also have this question.
Bob Louzan
34:24
This is not just about getting services to kids. They have a right to education in least restrictive environment; not just getting the into services that it is not quantified that they need it
Amanda Baram
34:59
We created an "addendum" to the IEP
Linda Peck
36:15
Do you need parent written agreement to the form of the remote services?
myrasalinas
36:22
University/college office of students with disability also do their own assessments to determine supports for college students
dsmith
36:31
We are giving guidance that not ALL IEPs need amending. However, we are requiring written notice where CLEAR documentation of service delivery during this time is essential.
Linda St.Pierre- Salem, Mass
37:28
Are these slides being saved and made accessible on your site? I couldn't find the webinar deck from last week.
lauren morando rhim
37:51
Yes. We will be posting.
Linda St.Pierre- Salem, Mass
38:10
Ta
Rochelle Fong
38:33
What if parents are adament about not meeting at all and wanting to wait until the team can meet in person? Also, they are not able to access to digitally sign and/or do not want anything mailed to them because they are worried about risk of exposure? Can the meeting be held and signatures on hold until obtained?
lauren morando rhim
38:48
PSA: This webinar was developed for a wide audience to catalyze distribution of key information to diverse stakeholders during a time of crisisThe conversation is being recorded and will subsequently be shared on our websiteAside from direct messages to organizers via the chat box, all communication should be considered public (i.e., not confidential)
lauren morando rhim
40:12
Resources we have developed to date: https://www.ncsecs.org/
Tami Lewis
41:01
Does the guidance give any insights about electronic signatures from parents? I work with many families who have no way to print documents to sign them to provide consent/approval for various things. Is it acceptable, for example, to keep as documentation an email or text from the parent where they indicate their consent, IEP meeting participation, etc?
Tiana Beard
46:31
@Tami I send pdf documents and have the parents sign on their phone. You can add a signature if they open the document in Adobe. If that’s not possible, and email from the parent stating they give consent would need to be uploaded to your data system as documentation.
Colby Parks
47:10
Can anyone point me to the document that discusses FERPA during small group instruction in Zoom?
carynwid
49:06
Does anyone know a secure way to call with cell phone using alternative number, not blocked, to maintain contact and privacy.
tbeshore
49:39
google has a way to create alternative phone numbers in this manner
Brandi Huling
49:43
@carynwid You can get a Google number.
Lauren K. (NCSECS)
50:12
Agree with previous responses--the service is called Google Voice!
Diverse Charter Schools Coalition
50:35
With Google Voice, you get a free phone number for calls, text messages, and voicemail. You can use the apps on smartphones and computers, and you can link your number to any mobile or landline number.
Beth McClure
50:48
If recording instruction in which students participate, in NH we need to have student permission forms completed.
carynwid
51:34
Thank you everyone. I am music therapist with agency, have email but not phone. I will try it as many of my clients do not have email.
Louisa R Oswald, MT-BC
53:02
What would you recommend for severe/profound students that need more tangible AT to be successful?
Lindsay Harvey, Director of SpEd, Frontier Schools
55:55
Sorry I was thinking 1pm our time in KC! Whoops!
Susan
56:10
how would a BIP for a student be met
Stephanie Lassalle
56:15
Do you have recommendations for small group instruction priorities? Any model lessons or ways to teach things like structured literacy over digital methods?
Blaire White
57:08
Thank you, this was very informative. I thought ideas/suggestions were very beneficial.
lauren morando rhim
57:35
We have developed a list of resources for specific examples of instructional practices: https://www.ncsecs.org/news/resources-for-educating-students-with-disabilities-during-the-coronavirus-crisis/
Lauren Prisco
57:52
We are having out school counselor and school psychologist support with behavioral consult with the adult instead of a BIP. We don’t have a BSC but if I did I would leverage them for consult.
Louisa R Oswald, MT-BC
57:53
Thank you! Very helpful!
Matt Montano
58:18
Do you have any examples of that consult process? Charters that may already be doing some of this relatively successfully?
Stephanie Lassalle
58:58
Lauren, thank you for pointing me to that link!
Colby Parks
59:18
Can you point us to the document you mentioned about FERPA and small group instruction?
Corey Loomis, Ed.D.
01:00:21
Role of the authorizer during these times?
sstringer
01:00:23
What if student refuses to do any of the work or parents refuse
lauren morando rhim
01:00:38
FERPA: The Department of Health and Human Services announced last week that privacy restrictions on platforms for telehealth have been waived. Otherwise HIPAA and FERPA rules could have gotten in the way of online delivery of therapy and other health services
Stephanie Lassalle
01:00:47
Still wondering if there are resources for teaching reading intervention for students virtually. I think there are great resources for accommodating grade level content, but what about remediation / intervention for universal skills, or continuing curriculum like SLI or Wilson for students over a virtual classroom model? Would love to continue to think about this with support.
lauren morando rhim
01:00:52
And with the link: https://www.hhs.gov/hipaa/for-professionals/special-topics/emergency-preparedness/notification-enforcement-discretion-telehealth/index.html
Matt Montano
01:01:26
leaving the meeting. Thank you for thinking through these issues.
Samanto Duffus
01:01:54
My son has an IEP and receive accommodations. He is in a general education classroom. I was sent a canvas page for my son but no actual supports were on that page that related to his services. Is it okay for some schools to not show continuity in services, legally or should I be insisting that they put supports in place?
Wendy Tucker
01:01:56
And here’s detailed guidance re: some other FERPA issues: https://studentprivacy.ed.gov/sites/default/files/resource_document/file/FERPA%20and%20Coronavirus%20Frequently%20Asked%20Questions_0.pdf
myrasalinas
01:02:38
Any update on OAH timelines?
Sarah Okun
01:03:02
Would it be possible to have a round-up of answers to all the questions in the chat? Sorry if this is asked and answered and I missed it.
Diverse Charter Schools Coalition
01:03:42
Agree w Sarah, can you put the Q & A in the chat box in a doc that can be shared?
lauren morando rhim
01:03:50
We are developing a FAQ based on our webinars and hope to have it posted early next week.
Tami Lewis
01:03:59
Understanding that each student's circumstances are different and need individualized responses, could you offer suggestions or recommended resources to support students with emotional disabilities, especially where trauma history is a factor and the current situation is triggering. I'm concerned about supporting staff working with these students with useful resources.
Diverse Charter Schools Coalition
01:04:10
Thanks Lauren - when it's ready we can post on DCSC's website too
evrobins
01:04:33
Leaving the meeting. Thank you this was very informative.
dsmith
01:05:30
can we get more information on the Universal Design for learning
Mrs. Black
01:05:42
Our school is planning to use Zoom for virtual instruction, however, we are hearing that there should be 2 instructors on zoom lessons due to false accusations. We are also hearing that providing group sessions for students with disabilities is not a good idea. What is your take on this?
Anne Miano
01:06:20
http://udlguidelines.cast.org/
Liz Marcell Williams
01:06:23
@dsmith Check out the CAST web site for UDL support
Susan
01:06:26
Thank you, great webinar
myrasalinas
01:06:36
Trauma informed instruction - https://mailchi.mp/ad0315418b86/evidence-based-practices-for-students-with-autism-spectrum-disorders-4984937?e=aedf1a1065
Linda St.Pierre- Salem, Mass
01:07:26
where are these webinars found on your website?
Corey Loomis, Ed.D.
01:07:35
Best, most comprehensive SPED webinar to date. Thank you!
Lourdes
01:07:42
Thank you, it was very informative
Linda St.Pierre- Salem, Mass
01:07:43
thanks, you are all doing fabulous work!
RebeccaZirnheld
01:07:43
Thank you!
tbeshore
01:07:43
Excellent! Thank you!
vickiertucker
01:07:45
Excellent presentation.
Mike Schumacher
01:07:48
Thank you!!
Wanda Gregory
01:07:49
thank you!
Louisa R Oswald, MT-BC
01:07:50
Thank you so much!!
Stephanie Lassalle
01:07:51
Thank you!
Patricia Amaya
01:07:51
I joined the meeting late
Teri Pettit
01:07:52
Thank you for this important information!
Sarah Okun
01:07:54
so helpful - thank you so much!
Jessica Saunders
01:07:56
thanks
Alissa Long
01:07:57
Will you provide all of the suggested links from attendees?
carynwid
01:07:58
Thank you so much!!!!
Carrington
01:07:58
Thank you!