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AMS Zoom Meeting Training - Shared screen with speaker view
Confex Tech Support, Christine
01:04
Hello everyone, the training will begin at 12:00pm EST
Confex Tech Support, Christine
05:07
Yes I can hear you
Confex Tech Support, Christine
05:22
We will begin at 12:00pm EST
dwp19920
05:32
Thanks!
dwp19920
05:50
Should I used headphones?
houze
10:22
Is the sound on?
iPhone
12:12
Is this moderator training or speaker/presenter training?
dwp19920
12:24
Good question...
Nessa Hock
12:28
yes
Hastings She/Her/ They)
12:32
Is this for speakers?
Mary Ellen Craddock
12:34
Sorry I have the topic for today to be “speaker/presenter training”. Has this been rescheduled?
Michaela Sizemore
12:35
+1 to that
Rubi Quinones
12:37
I thought it was speaker presenter training
Mark Yaklich
12:38
I thought this was presenter training
Elizabeth DiGangi
12:40
Yeah, I came here for speaker training
paulette blanchard
12:45
agreed
Ted Whittock
12:45
^
Amanda Back
12:50
^^
Tanya P
12:56
Is this for speakers/presenters?
iPhone
12:59
Should someone speak up?
Xiaoxu Tian
13:01
Same question here
Mike Hudson
13:05
same here, was advertised as speaker training
Adrienne Wootten
13:05
Yeah I thought this was for speakers and presenters?
Tim Oram
13:18
Thanks Jen!
Elizabeth DiGangi
13:21
Thanks, Jen!
Matthew Flournoy
13:26
Thank you, Jen!
Tanya P
13:28
Thanks Jen!
Maria Gehne
13:36
What if we cant use the desktop app?
Mike Hudson
13:37
NWS employees cannot run the Zoom desktop app
Amy Huff
14:39
NOAA employees have to join via browser
Christina Kumler
14:53
Correct, NOAA devices need to click the join from browser
Bonne Ford
15:15
this is the app: https://ams.confex.com/ams/102ANNUAL/meetingapp.cgi/
Tanya P
15:23
But I thought the presenter said we can't join from the browser. Clarify please.
Jen Ives
15:42
you can join from browser
Heather Grams
15:43
We discussed this yesterday in the session chair training too and we think joining from browser will still be okay. Maybe try to test your screen sharing in the speaker support area before your presentation
Christina Kumler
15:44
Presenter said "I would avoid clicking" and not "you cannot click"
Mark Yaklich
16:13
it would be nice for a consistant message...
Tanya P
16:14
Hey Christina! Thanks for clarifying. It went tooo fast for me :-)
Jen Ives
16:29
quick note on screen share if you are using zoom web client (browser): Screen sharing on Microsoft Edge requires Windows 10 Pro or Enterprise. It is not supported on Windows 10 Home. If you are running Windows 10 Home and need to share your screen, we recommend using Chrome or Firefox.Screen sharing is not supported on Safari.
Chris Pankratz
17:07
How do we get to the web site being shown from the main AMS meeting site?
Tim Oram
17:29
I'm in NOAA / NWS and cannot install the Zoom client and am limited to browser version. In training classes using Zoom, I've found some of the functionality that the instructors used (using attachments for example) do not function in the browser. Can we ensure all moderators etc are aware of browswer limitations and do not assume speakers will have the full app functionality?
Jen Ives
17:35
@chris https://ams.confex.com/ams/102ANNUAL/meetingapp.cgi/Home/0
Jen Ives
18:21
@tim we covered the limitations (found here) on our session chair/moderator training https://support.zoom.us/hc/en-us/articles/360027397692#note
Jane Marie Wix - WFO Jackson, KY
20:24
How do you find out if our time of presentation has changed now that we have gone virtual. Not seeing my talk showing up at the designated time.
Tim Oram
20:40
Thanks Jen!
Ilene Carpenter
20:42
If questions are asked in the meeting app but we’re using Zoom to present, how will we see the questions?
Imme Ebert-Uphoff
20:48
Sorry - I missed this (came a few minutes late): when and how are the presenter zoom links available (vs. attendance zoom link).
Augustin Vintzileos
21:00
Is the registration ID the same as the confirmation number of the registration
Chris Pankratz
21:11
Thanks @Jen. It looks like I navigate there from the main site by clicking on “Program and Events”, then “View the Program”.
Jen Ives
21:32
https://ams.confex.com/ams/102ANNUAL/meetingapp.cgi/Home/0
AMS Meetings: Cati Iannarilli
22:05
@Jane - the conference program has not changed since becoming fully remote. Please reach out to meetings@ametsoc.org and we will assist you with locating your presentation's scheduled date/time.
Mark Yaklich
22:32
Can the moderator play a pre-recorded presentattion rather than presnting live, in case tech issue come up?
Waylon Collins
22:32
Deadline to upload PowerPoint slides for live virtual presentation?
Jen Ives
22:52
@mark - yes
AMS Meetings: Cati Iannarilli
23:02
@Illene - during the live session, Zoom chat will be used for questions. Questions asked outside of the live session via the meeting app will be sent to the presenter's email address
Karin Ardon-Dryer
23:08
We are not going to get a designated zoom link per session? as we suppose to login 20 min before?
Gina Eosco
23:12
@Imme, the links are the same this year. The system knows whether you are a speaker or audience member. If you are a speaker or session chair it will let you in 30 minutes early. Audience members will be placed in a waiting room and let in when the session goes live.
Ayman Elyoussoufi
23:12
So as long as we are signed in, we should be good?
EmilyLiu
23:15
The registration ID is the confirmation number, right?
Jen Ives
23:41
@waylon - there is no deadline to upload powerpoints as speakers will share their screen and present their powerpoints from their own device
Jen Ives
23:52
Registration ID = confirmation number - yes
Yefim Kogan
23:56
How do I upload my presentation - my PP file?
AMS Meetings: Cati Iannarilli
24:14
@Imme - the Zoom links will be accessible for both presenters and attendees directly in the online program and mobile app. Presenters will be able to join the zooms 30 minutes prior to the start of the session
AMS Meetings: Cati Iannarilli
24:33
For presentation or registration specific questions, please contact AMS Meetings at meetings@ametsoc.org.
Lucy Hancock
24:37
please mute if you are not talking
Weese, Sash
24:42
It is called your "registration confirmation number" at the bottom of your registration confirmation email
Ayman Elyoussoufi
25:04
So we are good as long as we’re signed in?
Sylwester Arabas
25:06
The confirmation number is displayed on the registration invoice as well
AMS Meetings: Cati Iannarilli
25:09
@Mark, yes! The moderator is able to play a pre-recorded presentation
Ayman Elyoussoufi
25:09
It says I’m signed in.
Joey Riggle
25:34
What happens if there are two presenters? Do they use 2 different accounts or do they have to use the same one?
EmilyLiu
25:34
Just to confirm, which time zone should I set under “My Time”?
Hastings She/Her/ They)
25:45
What if someone/ organization else registered me? My email is not coming up either.... When I tried to logon it says not found
Lucy Hancock
25:48
please mute !!!
Rubi Quinones
25:53
Is there a deadline to upload a recorded presentation?
Jun
25:54
If the meeting is on, can I still test my presentation (sound, share window, etc)?
Mark Yaklich
26:00
deadline for uploading pre-recorded is Jan 12 - can this be extended?
KENESHIA K HIBBERT
26:03
Can I still upload my pre-recorded presentation? Instead of live presenting?
Bonne Ford
26:16
the deadline for prerecorded is tomorrow
John Kochendorfer
26:20
The subject of the email w my confirmation # is: AMS Registration Confirmation and Receipt, if that helps.
KENESHIA K HIBBERT
26:25
Thank you!
Barry Goldsmith
26:26
Is there a preferred browser to use for the app?
Mary Ellen Craddock
26:53
Is it recommended to prerecord as a backup plan in case of technical difficulties?
Bonne Ford
27:10
and if you are prerecording, you should alert your session moderator/chair
Jonathan Thielen
27:28
Hopefully this is the right section to ask here: in the case of Confex access issues (like last year's load issues) and we can't get to our session's Zoom link from Confex, who should we reach out to for last-second support to gain access to our session?
AMS Meetings: Cati Iannarilli
27:52
@Hastings - please reach out to meetings@ametsoc.org and we will assist you with this. Thanks!
Henok
28:33
Since AMS is now 100% virtual, the dead line for uploading pre-recording needs to be adjusted as well to give us enough time with the changes.
Mary Ellen Craddock
28:55
@Henok. 100% agree
AMS Meetings: Cati Iannarilli
28:56
@Karin - each live session's zoom will be accessed through the online program and mobile app. We encourage all presenters to join 30 minutes prior to the session's scheduled start time
Nebila Lichiheb
28:57
the recording is optional
Geeta Nain
29:08
I agree and support @Henok
Mike Hudson
29:11
does not appear that these testing capabilities exist on the web browser
Rubi Quinones
29:19
I agree with @Henok
arjun
29:28
Regarding the pre-recorded video upload, I find some techincal difficulties. The upload file button is no longer visible.
Jen Ives
29:32
@Jonathan - you can chat/report to the Info Desk, through the widget on the online program - but we will have emails teed up with zoom links that will be sent in case of technical difficulties
KENESHIA K HIBBERT
29:33
Can you confirm presenter time, are we allotted 30 mins or 15 mins to present?
Danielle Manning
29:52
Barry - Jen Ives chatted some info on the browsers earlier indicating if you have to screen share you'll probably need to use Chrome or Firefox.
AMS Meetings: Cati Iannarilli
30:26
@Jonathan - please reach out to AMS staff through the Information Desk or request technical support. Both of these can be located in the left hand navigation panel within the online program. You are also able to reach out to meetings@ametsoc.org
Jen Ives
30:47
the deadline to optional pre-recorded videos has been extended to Friday, 14 January. After this time, AMS cannot facilitate the collection/sharing of these files so we suggest you send pre-records directly to your session chair so that they can show your screen.
Jenny Colavito
30:56
Are virtual backgrounds required?
Barry Goldsmith
31:01
Thanks Danielle. I was able to login fine on Edge but Chrome froze. I’ll be using Safari when in session (via Zoom on my Mac) but when not in session will probably be on PC.
Hastings She/Her/ They)
31:16
Students are still meeting in person. I will be speaking in person for the students and hope it will be presented in my normal Tuesday time. Is anyway here presenting at both?
Jen Ives
31:16
@Jenny - virtual backgrounds are not required
Anna Hall
31:32
Is there a unique background available for a session? Who decides this?
Muge Komurcu
31:37
Could you make this presentation available online later?
Geeta Nain
31:39
Who should we send prerecorded video?
Danielle Manning
31:49
Barry - Heads up, she specifically mentioned screen sharing will not work on safari, so keep that in mind if you're presenting.
AMS Meetings: Cati Iannarilli
32:03
@Keneshia - presenters will receive a 15 minutes to present unless otherwise scheduled
Pritam Jyoti Borah
32:12
go to presenter corner. the link was mentioned in the speaker information email
Tennessee Leeuwenburg
32:38
I assume the 15 minutes includes the time for questions. Is that right?
Jeff Duda
32:44
Hopefully this Q&A transcript here in the chat can be summarized and posted in a FAQ for the meeting on the AMS website. I can't keep up with this.
Kelly Smith
33:11
Yes, documentation would be very helpful!
Frank Marks
33:15
It is not clear how to get the presenter corner when you sign in to the conference website. Can you do a demo of how to get to the Presenter Corner?
carlos genatios
33:18
Will the papers be published?
Mark Jackson (NOAA/NWS)
33:30
We can only see a white screen on your presentation.
AMS Meetings: Cati Iannarilli
33:36
@Joey - each presenter will be able to access the live session's zoom. They will not have to share an account to join the session's zoom.
Jen Ives
33:50
@jeff - yes this transcript will be posted, along with the recording on the presenter info page (which will also be updated with these faq) https://annual.ametsoc.org/index.cfm/2022/your-annual/hybrid-meeting-details/remote-oral-presenters/
Quazi
33:52
Is video required while presenting? Can we only keep audio and keep focus on the presentation ?
Debanjana Das
34:16
Could you please share the name where we can find all these..
josemarengo
34:30
Can the AMS send a sequence of instructions to make a online presentation?, I joined a this meeting bit late, sorry
Marissa (AMS)
34:37
Yes, the 15 minutes includes time for questions
Christina Kumler
34:46
Do the moderators of a session have to find their speakers for the session and change the speakers to moderator privileges? Or is it default for their session that they are presenting in?
carlos genatios
35:21
Who and how can we contact if we have an issue reviewing this process to get ready to present?
Ayman Elyoussoufi
36:15
Will this recording be sent to us for our convenience?
Travis Wilson
36:21
AMS mentioned to have presentations in pptx format. Since it is now virtual, can we use google slides for our live presentation?
Rubi Quinones
36:34
how do we find our moderator?
AMS Meetings: Cati Iannarilli
36:34
@Tennessee - yes, this includes time for questions
Marissa (AMS)
36:48
@Frank Presenter's Corner is separate from this platform. If you are looking to upload documents/prerecorded content use this website: https://ams.confex.com/ams/102ANNUAL/gateway.cgi
houze
37:16
Will the recording of this webinar be available for review?
marie.colton
37:23
Is it ok to upload a pre-loaded version, and also provide a few update slides/words in the live session to be more conversational?. Are both documents stored with the speaker?
AMS Meetings: Cati Iannarilli
37:39
@Quazi - video is not required. This can be determined at the presenter's discretion
Marissa (AMS)
37:45
@Rubi your moderators will be listed as Session Chairs in the program or as a Moderator if it is a Panel Discussion.
KATHY-ANN CAESAR
37:49
Excellent Thanks this great
Rachel Han
38:12
Can you send the tips and tricks link again?
Pritam Jyoti Borah
38:25
My talk is on the afternoon session of January 27. I was wondering how would I be able to interact with people on my work, given the last session of the conference.
KATHY-ANN CAESAR
38:33
I have already uploaded a presentation can I replace the presentation before the 14th?
AMS Meetings: Cati Iannarilli
38:35
@Christina, moderators/session chairs and speakers will all enter the zoom session with moderator privileges
Marissa (AMS)
38:49
https://annual.ametsoc.org/index.cfm/2022/your-annual/hybrid-meeting-details/remote-oral-presenters/
Jonathan Hickman
38:50
@Jen: you mentioned that recordings of talks can be uploaded by Friday, Jan 14: just want to confirm that date. The most recent email I've seen had January 12 as the deadline for uploading a recording. Thanks!
Jayme Laber - NWS
38:57
Did you share the AMS background we can download and use?
AMS Meetings: Cati Iannarilli
38:57
@Carlos - please reach out to AMS Meeting at meetings@ametsoc.org
B. Millet
39:28
Speakers have 15 minutes to present? How much time for the talk vs. Q&A?
AMS Meetings: Cati Iannarilli
39:29
@Ayman - yes this recording will be made available after the training
Jun
39:38
Is it possible to give presenter some time to try sharing screen, sound etc besides the 30mins before presentation?
AMS Meetings: Cati Iannarilli
40:02
@Rubi - you are able to find your session chair(s) in the online program https://ams.confex.com/ams/102ANNUAL/meetingapp.cgi
Frank Marks
40:11
@Marissa Thanks for the link.
Gary Jedlovec
40:22
The instructions suggest not to use Powerpoint for your prerecorded presentation becasue of poor sound quality. This actually worked well at AGU. Can we use Powerpoint for this? IS there a hard restriction on 200 mb ?
Marissa (AMS)
40:42
@B We recommend about 10-12 minutes for presenting and the remaining time for Q&A and transition to the next speaker
Heather Craker
41:15
The deadline to upload a recorded presentation is listed as Wednesday, January 12th on the AMS website, but a presenter today said Friday, January 14th is the deadline. Can we get clarification on this? Thanks
Marissa (AMS)
41:33
@Gary Yes, you can use PowerPoint. You will be unable to upload if the file is larger than 200mb
AMS Meetings: Cati Iannarilli
41:35
@Kathy-Ann - yes, you can replace your file before the 14th
Kate Musgrave (she/her)
41:41
Previous meetings had pre-recorded videos that were well over the time limit - will session chairs simply stop the videos when time is reached to stay on schedule?
Marissa (AMS)
42:12
@Heather The deadline was switched to the 14th day. we will get the website updates ASAP. thanks!
marie.colton
42:12
Are videos viewable only during the session? Or before?
AMS Meetings: Cati Iannarilli
42:14
@Heather - the deadline has been extended to 14 January. We will ensure to update the website to reflect this. I apologize for the confusion!
AMS Meetings: Cati Iannarilli
42:43
@Marie - pre-recorded presentation files will only be viewed during the live session
Dave Jones | GeoCollaborate
42:52
Please clarify who is responsible for playing a pre-recorded video that has been provided ahead of time in each session. Thanks.
Heather Craker
42:55
@Marissa Thanks! This is the website that has the incorrect deadline https://annual.ametsoc.org/index.cfm/2022/your-annual/hybrid-meeting-details/remote-oral-presenters/
Mark Yaklich
43:10
How do we get emails/contact info of moderators to tell them we want them, to run pre-recorded video?
iPhone
44:00
Is there a way to test things out more than 30 minutes before my talk? I would like to hear the other people who are giving talks in my session.
carlos genatios
44:03
can you send us the Power point of the presentation that you are doing right now?
Scott
44:25
Ditto, can we get the slides?
josemarengo
44:36
Samer question
lax
44:47
I uploaded my recording before Christmas. But I cannot see it my account anymore.
AMS Meetings: Cati Iannarilli
45:05
@Dave - the session chairs or student assistants will play the pre-recorded presentations. If the presenter is in the live session, they are also able to play the presentation file
Dave Jones | GeoCollaborate
45:30
Thanks Cati. :)
Marissa (AMS)
45:38
@lax please contact meetings@ametsoc.org and we can check on this for you
AMS Meetings: Cati Iannarilli
45:39
@Mark - the session chair(s)/moderator information can be found in the online program: https://ams.confex.com/ams/102ANNUAL/meetingapp.cgi
carlos genatios
45:40
We need the slides. That will be the way for us to follow step by step what we are being told very rapidly
lax
46:08
Thanks Marissa, Sure will do.
AMS Meetings: Cati Iannarilli
46:17
@Ian - please reach out to meetings@ametsoc.org and we will assist you with locating your uploaded file
KATHY-ANN CAESAR
46:20
Thanks Cali and just confirming - 12 minutes correct?
josemarengo
47:35
Do we need to send the PPT presentation before the date of presentation? if so, to whom?, when?
AMS Meetings: Cati Iannarilli
48:15
@Kathy-Ann - if you intend to attend the live session, we recommend 10-12 minutes for presenting and the remaining time for Q&A and transition to the next speaker
AMS Meetings: Cati Iannarilli
49:17
@Josemarengo - You do not need to send the presentation files prior to the scheduled session unless you intend to present via pre-recorded presentation file
josemarengo
49:29
Ok, thanks
carlos genatios
49:46
For the papers that will be published, when and how shall we send them ?
Mark Yaklich
49:52
Thanks @Cati
Dinal Perera
50:01
Will this recording be sent out?
KATHY-ANN CAESAR
50:36
@Cali Excellent THANK YOU
AMS Meetings: Cati Iannarilli
50:40
@Carlos - you are able to upload your extended abstract in the Presenter's Corner
AMS Meetings: Cati Iannarilli
50:57
@Dinal - yes, this recording will be made available after the training concludes
Dinal Perera
51:07
Thank you!
Rubi Quinones
51:11
Where do you find your submission ID For the presentations corner
carlos genatios
51:13
Thanks!
KATHY-ANN CAESAR
51:37
Yes Perfect
carlos genatios
51:40
Will the slides of this presentation be available?
Jack Fellows
51:49
How will Q&As be moderated in the Chat by the speaker or the Session moderator?
AMS Meetings: Cati Iannarilli
52:18
@Rubi - to access Presenter's Corner, please visit https://ams.confex.com/ams/102ANNUAL/gateway.cgi and sign in with your AMS account credentials. You should not be asked for your submission ID. If you are unable to access Presenter's Corner, please email meetings@ametsoc.org
AMS Meetings: Cati Iannarilli
53:15
@Jack - Q&A will be moderated by the session chair(s), moderator(s), and/or student assistant. This will be conveyed during the 30 minute practice session prior to the start of the scheduled live session start time
Ayman Elyoussoufi
53:47
Is the presenter’s webpage the convex link?
carlos genatios
53:50
where can we see the video of this presentation?
Katheryn Pecht
53:55
In an email, it was indicated that we had to have recordings submitted by tomorrow, the 12th, is the actual due date Friday the 14th?
Camaron George
54:08
we are not allowed to download outside software to our work laptops so we cannot use the suggest software to create our pre-recorded videos. any suggestions on how to reduce size of file when using power point?
Dave Jones | GeoCollaborate
54:11
Can session chairs check to see how many videos have been uploaded?
Geeta Nain
54:12
So the deadline time is midnight on Jan 14, right?
Geeta Nain
54:22
EST or CST time?
Debanjana Das
54:29
Where to upload?
AMS Meetings: Cati Iannarilli
54:32
The deadline is 11:59 PM Eastern 14 January
Geeta Nain
54:38
thanks
AMS Meetings: Cati Iannarilli
55:09
@Debanjana - you are able to upload in Presenter's Corner. To access Presenter's Corner, please visit https://ams.confex.com/ams/102ANNUAL/gateway.cgi and sign in with your AMS account credentials.
Ayman Elyoussoufi
55:14
Presentation for both posters and oral presentations right?
Adrienne Wootten
55:17
Likewise, I prefer to present live
Justin Sharpe
55:33
Thank you all for your patience in answering questions and for the detailed answers!
Jen Ives
55:33
meetings@ametsoc.org
Lucy Hancock
55:34
thank you
Josh Hacker
55:34
Google hangouts can record too. Having done this in the past, and including subtitles, I can assure you that pre-recording is much more work that a live presentation!
Geeta Nain
55:36
Thank you so much !!
Michaela Sizemore
55:39
Thank you!
AMS Meetings: Cati Iannarilli
55:42
@Dave - AMS will share uploaded files with session chairs prior to the conference
B. Millet
55:52
Can you send the transcript as well?
KATHY-ANN CAESAR
55:54
Thanks AMS team this was excellent and reassuring
Jen Ives
56:01
https://annual.ametsoc.org/index.cfm/2022/your-annual/hybrid-meeting-details/remote-oral-presenters/
AMS Meetings: Cati Iannarilli
56:04
The recording will be posted here: https://annual.ametsoc.org/index.cfm/2022/your-annual/hybrid-meeting-details/remote-oral-presenters/
Patrik Jakab
56:13
Thank you for the introduction. Have a nice day all.
AMS Meetings: Cati Iannarilli
56:18
@B. Millet - the transcript will be included
Yaitza Luna-Cruz
56:21
Thank you AMS Meeting Team!!
Sytske Kimball - South Alabama Mesonet
56:25
Thank you
AMS Meetings: Cati Iannarilli
56:55
@Ayman - Correct! Both presentation types can be uploaded in Presenter's Corner
AMS Meetings: Cati Iannarilli
58:50
The recording will be posted here once the training concludes: https://annual.ametsoc.org/index.cfm/2022/your-annual/hybrid-meeting-details/remote-oral-presenters/
AMS Education Program
58:57
Thank you!
Antonino Bonanni (ECMWF)
59:00
Thank you everyone!
Shan Zhou
59:02
Thank you!
Carl Malings
59:02
Thank you!
Dana Veron
59:06
Thank you
muyin
59:06
Thank you!
KATHY-ANN CAESAR
59:08
Thanks Christine
Adrienne Wootten
59:11
Thanks!
Rob Gonzalez-Pita
59:11
Thanks
Marcus Cote
59:12
Thank you!