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AuditionRoom Lead Adjudicator Training (January 2021) - Shared screen with speaker view
carroll dashiell
07:39
Carroll Dashiell here…not hearing any audio on my end.
James Romain
07:55
Audio fine.
Virginia Driscoll
08:11
Mr D—check the audio input/output
Stephanie Tingler
08:27
Carroll, check your computer AND Zoom sound
Steve Roth
08:28
James, yes, Jerry will send out the slides
carroll dashiell
09:14
Still nothing. I’m going to log off and back on again.
Krzysztof Biernacki
14:39
Question: How do we set up the audition schedule and daily plan for everyone, faculty and students?
Gillian Sella
15:38
is it possible to get a phone number for support?
Steve Roth
16:09
Krzysztof - that is done through the Acceptd Scheduling tools. Your Account Owner(s) should be able to assist or contact Acceptd’s Account Relations group.
Krzysztof Biernacki
16:14
Yes, telephone number would be ideal. Waiting for 3 days for a response is too long.
Steve Roth
18:42
For AuditionRoom, our support team is monitoring support requests in real-time and response time is very fast. Typically within a few minutes.
Krzysztof Biernacki
19:47
Sounds good. Thanks, KB
Deborah Sherr
20:22
Don’t see green buttons on screen
christopher scholl
20:38
Don't see buttons
Steve Roth
20:48
Deborah, they are lower down, see if you can scroll down
Cindy Wagoner
20:53
I can see them
Gabriel DiMartino
20:56
It might be your window size
Debby Greenebaum
20:56
I see them!
James Romain
20:56
Buttons are visible.
Leigh Traylor
20:58
go to side by side or fit
Olivia Dumaine
21:52
We did not have access to any of these buttons during our auditions in November (all three were unable to be clicked). Is this a bug that is fixed now?
kevin hines
22:20
view options tab on top of your zoom screen, zoom ratio flyout menu, select "fit to window"
John Kramar
23:22
How do you admit auditions to Zoom? Unclear
Isaac Webb
23:27
are the auditions automatically recorded?
Michael BUll
23:38
What happens if your auditions run longer than the scheduled time?
James Romain
23:41
When you refer to us controlling zoom (i.e. admit), this is Zoom within Audition Room or separate zoom? Seem to be answering this now….
James Bass
23:46
Once I “start auditions” will I ever need to go back and start them again….for example during a single day of auditions?
Steve Roth
23:50
Olivia - Yes, we had a few instances of what you describe and that bug has been fixed!
Olivia Dumaine
23:59
Wonderful! Thank you, Steve!
Steve Roth
24:42
Isaac - yes, automatically recorded.
Steve Roth
25:40
John K. - There is a button not showing in Jerry’s example today to admit to Zoom.
David Joyce
25:52
can use “private chat” in Zoom
Bianca Hamilton
25:59
Can we log into two different devices to manage the clipboard?
Steve Roth
26:05
Michael B - they can run up to 3 hours over before they are ended.
Jeanie Darnell
26:10
Where do you access that again please?
Mary Jane Parker
26:15
Can these notes be saved for future discussions
Michael BUll
26:32
Thanks!
Steve Roth
26:50
James B. - you won’t need to start them again, but if you leave Zoom, you can just join that again.
Steve Roth
27:24
David - yes, chat features are enabled in Zoom.
James Bass
27:37
Thank you
Steve Roth
27:45
Bianca H - You can login to two devices, yes.
Peter Kazaras
27:47
Steve Roth, can you just review again how to access the messaging between adjudicators? Not the Direct Message function, the one Jerry described before that…?
David Joyce
28:07
thanks, Steve. It seems that the Acceptd chat features are more useful - so that’s great! thanks
kevin hines
28:44
zoom chat in audition is a recipe for disaster- using the audition room chat is safe from accidental exposure
Steve Roth
28:44
Mary Jane - are you referring to this chat or something Jerry is presenting?
Steve Roth
29:40
Peter K - yes, the Private Adjudicator Chat is available in the bottom right corner when in the clipboard view. Versus the individual messaging on the left.
Peter Kazaras
29:58
Thanks, Steve. I figured that must be it, but had missed the info first time around.
David Joyce
30:21
the rating system is adjusted by our schools? 1-5, 1-10 or 1-100?
Karen Lykes
30:32
Where will the button be?
Susan Nelson
30:48
Can you talk about how the system uses Zoom? Do we have to have it installed on our device and updated there?
Patti Baygents
31:00
when the lead adjudicator has the option to move someone within a schedule - does it only give options to do that if there is a open spot?
Pamela Paul
31:14
So - after admitting them to the lobby, then comes admit to audition and then the button that connects to Zoom?
Mary Jane Parker
31:29
I was referring to the chat. We keep extensive notes since we don't make decisions about accepted or rejected until we see all students. So keeping notes for us is very important.
James Bass
31:31
Once you click start meeting and join video (from Clipboard screen)….does it not take you directly to zoom?
Lily Chen-Hafteck
31:44
What is the difference between Zoom and Audition Room?
Steve Roth
32:05
Karen L - next to each applicant name in the clipboard.
christopher scholl
32:46
Can I use two PC's simultaneously to run my auditions?
Robert Franzblau
32:52
When student is dome with audition, do they go back to lobby or just leave?
Jonathan Wacker
32:55
Will Acceptd work as smoothly with Webex? My school does not support Zoom?
Steve Roth
32:56
Susan N - yes, all users need to have Zoom installed.
Gabriel DiMartino
32:58
Does advancing to the next candidate automatically invite them to the Zoom, or are they waiting in the Zoom lobby during this time?
kevin hines
33:00
Lead Adjudicator starts zoom once for a session, and all auditions in that session occur in the same zoom session
Fred Peterbark
33:08
Clicking the End button is what activates the time countdown and the recording timestamp as well, correct?
Steve Roth
33:33
Patti - yes, only for open slots or append to the end of the schedule.
Karen Lykes
33:45
Can I use my new iPad Pro in conjunction with my MacBook Pro if I need two screens? I’m using them now.
kevin hines
33:52
all auditionees are admitted to zoom meeting by lead adjudicator
Steve Roth
34:30
Pamela P - yes, in summary. Note that the Lobby meeting and the audition meeting are separate.
Mark Halpin
34:37
Could you post that link in chat please?
Mark Halpin
35:09
(Nm)
Kesha McKey
35:24
Do you have to invite each student for group auditions as well or is there a group admit option?
Steve Roth
35:31
Mary Jane - the notes area of the adjudication is the best place for that. The messaging in AuditionRoom is not kept.
Gregory Goodall
35:48
Is there a way to practice this?
Mara Helmuth
35:52
If something isn’t working on the day of audition, can we get help through chat or phone?
Michelle Conda
36:02
Can we invite guests in to view as adjudicators?
Lily Chen-Hafteck
36:40
I am confused. When I start Zoom video, I still have to start Audition? They are not the same thing?
Jessica Siena
36:54
How soon will this recording be available and how will we access it?
Pamela Paul
36:54
When they are playing, how do we stop them, ask for another piece, tell them that we are out of time etc?
Tim Culver
37:14
Is it possible to share the application with your fellow adjudicators or is that only available to the lead adjudicator?
Isaac Webb
37:51
where do the recorded audition go? How does one get access to them?
Jessica Hillman-McCord
38:13
How do you run a test with no students to admit, etc.
Nick Covault
38:14
Any special considerations for those who are using AuditionRoom to accommodate group interviews/auditions?
Mary Jane Parker
38:20
We are going to be having students upload work from the first part of their audition. Where will those things show up?
Robert Franzblau
38:50
Tim Culver’s question above....
Kevin Kemler
39:05
I am the administrator for my school and I havent been given instructions on how to set up the test run. How do I go about getting instructions on setting this up?
Gabriel DiMartino
39:18
Thank you!
Deborah Sherr
39:34
I have not been instructed on the “test run”, and I am the administrator. How can I get that info?
James Romain
39:41
Same as Kevin - unaware of test run instructions.
Krzysztof Biernacki
39:43
How do we set up a test run?
Nicole Clarke-Springer
39:44
When making a comment for an auditionee (such as tone/pitch) are you on the AuditionRoom tab or the Acceptd tab?
Megan Foster
39:52
Same as Kevin and Deborah
Mekeva McNeil
40:06
Can you explain how "end" button works again? There's a countdown?
Jerry Tsai
40:22
Instructions on how to do a test: https://acceptdaccountrelations.zendesk.com/hc/en-us/articles/360051654091-Conducting-an-AuditionRoom-Test
Cindy Vantine
40:31
We want to have an awards presentation (in the lobby) at the end of our audition day. Do auditionees need another invitation link to rejoin the lobby at that time?
John Sampen
41:11
Are there suggestions to applicants on how to best produce a good sound in a live music audition?
Jessica Hillman-McCord
41:36
Are they there on weekends?
Karen Lykes
42:00
If there is a delay and we need to skip over one auditionee temporarily can we do that, then come back and start their audition?
Patti Baygents
42:35
where do you find a link? I was told there is no way to get a link out of the system
Jessica Siena
42:52
Thank you!!!
Bianca Hamilton
44:33
If a student is late, how do you audition the next student on the list, then come back to the late student?
Michelle Conda
44:55
I want GA’s to look at the screen. Would admin have to put them in to system to see audition room?
Michelle Conda
45:33
GA’a to look at audition room info, I mean.
Nick Covault
46:06
Can adjudicators and auditionees hide non-video participants and "spotlight" certain participants?
Jonathan Klein
46:29
do the individual sessions get linked with the acceptd application?
Fred Peterbark
46:58
To come back to the idea of stopping a student mid-audition to move on to another piece...is there a means to mute the student so we are able to get the student's attention? Trying to speak over their performance in Zoom could be very challenging.
Patti Baygents
47:13
what happens if you have an audition scheduled at 9 a.m. and then you don't have another audition until 10:30 - if the lead adjudicator leaves the session can the room be opened again?
Deborah Sherr
47:17
Is it possible to pause the Zoom if you have a long break?
Nicole Clarke-Springer
47:28
Is there a certain browser you recommend?
Jerry Tsai
47:44
https://acceptdaccountrelations.zendesk.com/hc/en-us/articles/360051654091-Conducting-an-AuditionRoom-Test
Whitney Mather
47:46
we are having students submit video recordings in advance of their live interviews through AuditionRoom. Is there a way that the adjudicators can view videos that have been submitted?
Mary Jane Parker
48:11
They will actually be spending time in the beginning of the audition doing activities at home, then sending them to us before their interview. Not sure if those materials would go to the place you suggested.
David Joyce
48:31
Whitney’s question re: adjudicators viewing audition videos
Catherine Moore
49:08
Can we go back into an applicant’s ratings page and enter notes after they’ve auditioned?
Gillian Sella
49:36
will notes on students’ audition remain there indefinitely if I want to look back in 4 years when the student might audition again?
Kesha McKey
49:59
With the group option will there be an option to pull up a list of students to make comments or will we have to access each individual application?
Mara Helmuth
50:29
At one point the current version of zoom did not have stereo audio. Is stereo in the latest version?
Jessica Siena
50:53
Can you share links for optimizing sound here?
Karen Lykes
51:12
Is Skip on the 3 dots?
Kevin Kemler
51:14
Is that lobby checklist, with instructions on zoom audio quality, there for all applicants, or does each school need to set up a specific checklist?
Patti Baygents
51:44
when you send the link to the recording will we also be given the transcript from chat?
Tyler Marchant
51:59
do zoom audition videos automatically upload to the acceptd application info?
Lily Chen-Hafteck
53:09
I see the Schedule with the list of students in your screen. Is that the list of students in the lobby room? On the audition day, will I be able to see who have arrived and who have not in the audition schedule, and pick one to enter audition room?
Lily Chen-Hafteck
55:54
When the lead adjudicator leaves the room, the video will stop and restart when I come back?
Lily Chen-Hafteck
56:14
That will become separate videos?
Whitney Mather
56:26
thank you!
David Joyce
58:20
once again - sorry - messaging WITHIN Acceptd won’t be saved, so we should make notes in the students’ application, or is there a separate place inside of the Audition room?
Hristo Birbochukov
58:49
Do applicants have access to our notes? If so, what portion of them and how do we know which ones will stay private just for adjudicators?
Jerry Tsai
58:53
sound quality: https://support.getacceptd.com/hc/en-us/articles/360050818672-Best-Audio-Quality
Michelle Conda
59:14
Can you have dual leads?
Bianca Hamilton
01:00:01
Is this lobby checklist available to applicants before the audition or only during the audition?
Isaac Webb
01:00:21
does the adjudicator ratings shared with other adjudicators in the room.
Marshall Williams
01:01:37
Something that’s recommended is making your fellow adjudicators “co-hosts” when the Lead Adjudicator starts the Zoom meeting.
Jessica Hillman-McCord
01:02:13
We would need 1 lead per room and will have 2 rooms happening simultaneously
Gillian Sella
01:02:31
does cohost have to be on acceptd?
Andrew Shahriari
01:02:32
Does the application link appear for ALL auditioning students, even if the institution uses another system for accepting application materials?
Karen Lykes
01:03:06
So the co-host on Zoom could take over starting auditions if needed?
Fred Peterbark
01:03:36
Is the private chat feature in the Zoom settings (of Acceptd) available or is it always a open chat to everyone (including the auditionee)?
Jonathan Klein
01:03:46
It seems like it may be easier for a non-lead adjudicator to not go through Acceptd/Audition Room and just get connected through the zoon link. any reason not to do that?
Leigh Traylor
01:04:32
Can all adjudicators make notes in the application during the audition?
Hristo Birbochukov
01:04:56
Are you considering at a later point of including the video portion to be directly part of the audition room (no opening of Zoom separately needed)?
Ann Schwab
01:05:30
Just to clarify- if we have 4 rooms simultaneously, we will need 4 leads?
James Bass
01:05:40
Thank you Jerry and Steve
Isaac Webb
01:06:17
what happens if the lead adjudicator is not available on a certain day... how do you change lead adjudicators?
Kevin Kemler
01:07:21
As the administrator for all simultaneous auditions, will I be able to get into any specific room to help if necessary?
Leigh Traylor
01:08:44
Follow up on adjudicators notes. Those notes all become part of the applicant's file? Are they identified by who made the note?
Leigh Traylor
01:09:20
Ann's question. Once in zoom, breakout rooms can be assigned by lead without needing new lead for each breakout room, correct?
Lily Chen-Hafteck
01:10:36
Thank you very much!!
Stephanie Tingler
01:10:36
Many thanks!
David Hays
01:10:38
Thank you!
David Joyce
01:10:40
well done, guys, thank you!
Danielle Woolery
01:10:42
Thank you!
Kevin Kemler
01:10:43
Thank you!!
James Romain
01:10:46
👍🏻
Kesha McKey
01:10:48
Thank you!
Nick Covault
01:10:49
Wonderful job - very helpful. Thank you!
Gregory Goodall
01:10:50
Thank you!
Gary Glasgow
01:10:52
Thanks Jerry and Steve!
Emily Spitz
01:10:56
Thank you!!!
Leigh Traylor
01:10:56
Thank you, this is very helpful!
John Kramar
01:10:58
Thanks so much!
Allison Taka
01:10:58
Thank you!!!
John Martin
01:11:00
Thank you!!
carroll dashiell
01:11:01
Thanks!
Marshall Williams
01:11:06
Thanks!
Gabriel DiMartino
01:11:07
Thanks to all! Very good company in this call!
Movses Pogossian
01:11:07
thank you!
Gershon Gerchikov
01:11:10
Thank you!