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Local Government / COVID-19 Information Call - Shared screen with speaker view
David Kitchen
01:20:50
The April 1 effective date was an updated made today by DOL.
hazel.dunsmore
01:21:40
There are posters available as well
hazel.dunsmore
01:21:54
https://www.dol.gov/agencies/whd/pandemic/ffcra-employer-paid-leave
Cindy
01:22:13
It was released in the DOL Families First Coronavirus Response Act: Questions and Answers https://www.dol.gov/agencies/whd/pandemic/ffcra-questions
Shannon Hansen
01:22:33
Thank you
Ralf Barnes - Utah County
01:22:42
All government employers are included regardless of size - correct ?
Adam Sadler
01:23:04
I'm a little confused about something. In the act, one place says, "the first 10 days of Public Health Emergency Leave are unpaid". But, in another place it says, "Full-Time employees are entitled to up to 80 hours of paid sick time...". These two statements seem to contradict each other. What clarification can you provide about this?
Amy
01:23:32
Does the 2 weeks need to be taken all together, or can they be split up? same with Emergency FMLA expansion? thanks!
Matt Kiisel
01:23:48
@Adam Sadler, there are two types of paid leave, the paid sick leave and the expanded FMLA.
Adam Sadler
01:23:57
How certain are you that this sick pay needs to be "in addition to" what we already provide to employees? Where is that specific verbiage in the act?
Kimberly Foster
01:24:10
If an employee regularly works over time, is this included in the two weeks "regular rate"?
Kami Perkins
01:24:20
Adam, there are two different benefits. School closure or daycare can overlap in both.
Amy
01:24:50
@kimberly, Yes, the FAQ sheet from DOL explains how to calculate that.
Kami Perkins
01:25:21
How is everyone handling the "recommendation" employees are getting from call hotlines, web symptom checks, or call in to doctors offices. We have so many who are being told they should just stay home but we have nothing that substantiates it or that's official.
Roxanne.Behunin
01:26:26
The law says an individual. Is there a definition of who an individual pertains to
David Kitchen
01:26:33
@Ralf Yes, I understand the 500 employee counts does not apply to public sector
Kami Perkins
01:26:37
How do we determine if they are "caring for" their son or daughter. Mine turns 16 tomorrow. Whoot Whoot! Can I envoke FEMLA?
David Kitchen
01:27:40
@Kami I've heard the CDC does not want us asking for medical documentation
David Kitchen
01:28:08
simple documentation such an email saying school is closed
Amy
01:29:11
Am i understanding this part...if an employee CAN work from home, they are not eligible for the benefit. I have an employee that can work from home but she says she cant because she is caring for her children and cannot get work done.
Kami Perkins
01:29:25
@David My bosses are going crazy with everyone using the IHC symptom checker on line. Anyone else having this challenge.
Matt Kiisel
01:30:06
@Amy being "able to telework" is not defined in the regulations we have seen. It is certainly based on the facts of the job duties and we recommend employers try to be reasonable.
David Kitchen
01:31:25
@Kami: Are they using the checking to get a recommendation not to work?
Roxanne.Behunin
01:31:44
can an employer require employee to use paid leave already accrued to cover the paid time for child care
Kami Perkins
01:32:20
@David. Yes, I had one who tried to use that. Then he called the hospital help line. They told him he should stay home.
Shawn shawn@ubtech.edu
01:33:01
How does the tax credit work for quasi state entity like mine?
Shawn shawn@ubtech.edu
01:33:11
same as government entity? No tax credit?
Shawn shawn@ubtech.edu
01:33:50
UBTech
Ralf Barnes - Utah County
01:34:09
need a definition of health care worker or first responder
Amy
01:35:10
Normally, we do not qualify for FMLA. Under the Expanded FMLA, we will be for the reasons provided in the Act. When this is used, do I need to have employees fill out an FMLA form of any kind?
DAVID SALAZAR
01:35:12
National IPMA has clarified the tax credits do NOT apply to states and political subdivisions of the state
David Kitchen
01:35:46
@Roxanne great question, I have heard that it is in addition to any existing sick leave
David Kitchen
01:37:27
@Amy I think some kind of documentation is a good idea, but I know the CDC does not want employers asking for doctors notes.
Joe Tate
01:37:28
To echo what David stated, the leave is 'in addition to' what the organization offers.
Kami Perkins
01:37:57
Does anyone know if we are going to have to issue Eligibility notices and FMLA Designation Notices? Has anyone done any work on leave request forms or anything similar.
Ralf Barnes - Utah County
01:39:18
who in a workplace is entitled to know the name of a coworker who tests positive for COVID ?
Brooke Watters
01:40:23
The website above with the "poster", I can't find the poster link. Help?
hazel.dunsmore
01:41:01
https://www.dol.gov/sites/dolgov/files/WHD/posters/FFCRA_Poster_WH1422_Non-Federal.pdf
hazel.dunsmore
01:41:41
fact sheet for employer https://www.dol.gov/agencies/whd/pandemic/ffcra-employer-paid-leave
David Kitchen
01:43:19
@Joe @ Ryan Can public employers with fewer than 50 employees seek exemption?
Saratoga Springs HR Department
01:43:41
Does anyone have a great FMLA software program or system that you recommend?
Adam Sadler
01:45:17
How do we know that the paid sick leave is supposed to be "in addition to" what the company already offers? Where does it say that? I don't see that speficially detailed in the official notice. This is definitely a clarification I'd like to find an official source on. Not just someone's opinion.
Kami Perkins
01:45:41
Here's a question. Do we count the 8 hours towards their FMLA bank, even if we only pay it at two-thirds? So a FTE working 8 hours would be off 8 hours. Do you count 8 hours?
Joe Tate
01:45:52
I'll pull the reference from the full text in the Act. I don't have it at my fingertips. Joe
Adam Sadler
01:46:09
Joe, if you can find it, I'd really like to see it.
Teresa Cook
01:46:29
I would as well
Kami Perkins
01:47:12
Does anyone know if this leave can be intermittent or reduced schedule leave - or is it in full blocks?
Adam Sadler
01:47:24
The only place I've seen that the paid sick leave needs to be "in addition to" what the company already offers is in articles where they are giving their "interpretation of" the new act. The actual text of the act doesn't seem to say that...
Brian Bellamy
01:50:06
I'm thinking in these hard times two weeks extra sick leave is a small price to pay for employee's peace of mind. It will also be a small price when it comes to retention or recruitment.
Kami Perkins
01:51:14
Anyone else a direct reimbursable employer for unemployment? I'm looking for a brain pick.
David Kitchen
01:51:34
I was told Lehi City is a reimbursable employer.
Kami Perkins
01:53:01
We talked about doing an employee attestation.
cbrown
01:53:48
Mapleton is a reimbursable employer.
David Kitchen
01:54:49
I will post these slides and chat online later today on the IPMA-HR Utah website: www.ipmahrutah.org
Joe Tate
01:54:57
Kami, great idea. If you create a template, please share it with David for use as a group.
David Kitchen
01:55:14
I can post templates on the chapter Google Drive
Adam Sadler
01:55:17
Joe, maybe this is it... There is some verbiage that says, "(B) PROHIBITION.—An employer may not require an employee to use other paid leave provided by the employer to the employee before the employee uses the paid sick time under subsection (a)." Do you think this is why they are saying it needs to be "in addition to" other sick leave already offered by the employer?
tdixon
01:55:34
If a city is SS exempt, can a tax credit be used against Medicare?
David Kitchen
01:56:12
@Trish I haven't seen anything connecting this to Social Security Exempt status
Kami Perkins
01:57:54
both
Joe Tate
01:58:39
Yes, that's it Brian! That is what I read.
Kami Perkins
01:59:10
What if they want to come to work for 1/2 day because their husband will be home in the afternoon.
David Kitchen
02:01:46
If the Act is titled "Families First.." I hope it was intended to support the family and dual-working parents.
Katrina Frederick
02:01:50
If both parents work at the same employer, do they both get the 12 weeks?
David Kitchen
02:03:05
@Katrina I think it would be the same is in in non-COVID -19 cases. Both parents could be eligible for 12 weeks.
Kami Perkins
02:03:16
When school is out the end of May (assuming we go back), the crossing guards are technically laid off for the summer. Would they remain eligible for these benefits if they are laid off?
Katrina Frederick
02:04:18
Thanks David!
craine
02:06:07
Are others putting crossing guards on layoff status?
Tami Olsen
02:06:11
Could add a clause to policy indicating doctor's note may be required once burden of pandemic as eased.
Tami Olsen
02:06:20
HAS eased.
avalenzuela
02:07:04
we are currently paying our crossing guards. Not sure for how long.
Katrina Frederick
02:07:22
We're paying our crossing guards for now as well.
khall
02:07:42
We are paying our crossing guards.
Rebecca Smyrniotopoulos
02:07:50
Thanks for that, Joe!
Kami Perkins
02:08:08
It's not just the dollars. Some of our critical departments are short staff and they are worried about providing critical services.
Tami Olsen
02:08:15
Joe can you please share your email address?
Kimberly Foster
02:08:21
Crossing Guards are crossing kids in the morning and lunch time so kids can go get meals.
tdixon
02:08:46
Riverton XG are still working. They are crossing kids that are getting their breakfast and lunch.
Joe Tate
02:10:42
joe.tate@gbsbenefits.com
Joe Tate
02:10:54
You guys have been great.
Joe Tate
02:10:58
Hang in there!
Joe Tate
02:11:02
ONE TEAM!
Cindy
02:11:16
Thanks IPMAHR-UT, David, Presenters, and Everyone!
Shannon Hansen
02:11:24
Thank you
Kami Perkins
02:12:03
I'd love to share our story. Imagine having a police station deemed unsafe and moving an entire building after the earthquake in a COVID and having no phones, computers, or internet for the police department. So many people stepped up.
Rori Andreason
02:13:39
Thanks so much for the excellent information and guiding us through these difficult confusing times!
Barbara Higgins
02:14:12
Thanks!!!
Katrina Frederick
02:14:19
This was great. Thank you!
tdixon
02:14:50
Thanks everyone!