Local Government / COVID-19 Information Call - Shared screen with speaker view
The April 1 effective date was an updated made today by DOL.
There are posters available as well
It was released in the DOL Families First Coronavirus Response Act: Questions and Answers https://www.dol.gov/agencies/whd/pandemic/ffcra-questions
Ralf Barnes - Utah County
All government employers are included regardless of size - correct ?
I'm a little confused about something. In the act, one place says, "the first 10 days of Public Health Emergency Leave are unpaid". But, in another place it says, "Full-Time employees are entitled to up to 80 hours of paid sick time...". These two statements seem to contradict each other. What clarification can you provide about this?
Does the 2 weeks need to be taken all together, or can they be split up? same with Emergency FMLA expansion? thanks!
@Adam Sadler, there are two types of paid leave, the paid sick leave and the expanded FMLA.
How certain are you that this sick pay needs to be "in addition to" what we already provide to employees? Where is that specific verbiage in the act?
If an employee regularly works over time, is this included in the two weeks "regular rate"?
Adam, there are two different benefits. School closure or daycare can overlap in both.
@kimberly, Yes, the FAQ sheet from DOL explains how to calculate that.
How is everyone handling the "recommendation" employees are getting from call hotlines, web symptom checks, or call in to doctors offices. We have so many who are being told they should just stay home but we have nothing that substantiates it or that's official.
The law says an individual. Is there a definition of who an individual pertains to
@Ralf Yes, I understand the 500 employee counts does not apply to public sector
How do we determine if they are "caring for" their son or daughter. Mine turns 16 tomorrow. Whoot Whoot! Can I envoke FEMLA?
@Kami I've heard the CDC does not want us asking for medical documentation
simple documentation such an email saying school is closed
Am i understanding this part...if an employee CAN work from home, they are not eligible for the benefit. I have an employee that can work from home but she says she cant because she is caring for her children and cannot get work done.
@David My bosses are going crazy with everyone using the IHC symptom checker on line. Anyone else having this challenge.
@Amy being "able to telework" is not defined in the regulations we have seen. It is certainly based on the facts of the job duties and we recommend employers try to be reasonable.
@Kami: Are they using the checking to get a recommendation not to work?
can an employer require employee to use paid leave already accrued to cover the paid time for child care
@David. Yes, I had one who tried to use that. Then he called the hospital help line. They told him he should stay home.
How does the tax credit work for quasi state entity like mine?
same as government entity? No tax credit?
Ralf Barnes - Utah County
need a definition of health care worker or first responder
Normally, we do not qualify for FMLA. Under the Expanded FMLA, we will be for the reasons provided in the Act. When this is used, do I need to have employees fill out an FMLA form of any kind?
National IPMA has clarified the tax credits do NOT apply to states and political subdivisions of the state
@Roxanne great question, I have heard that it is in addition to any existing sick leave
@Amy I think some kind of documentation is a good idea, but I know the CDC does not want employers asking for doctors notes.
To echo what David stated, the leave is 'in addition to' what the organization offers.
Does anyone know if we are going to have to issue Eligibility notices and FMLA Designation Notices? Has anyone done any work on leave request forms or anything similar.
Ralf Barnes - Utah County
who in a workplace is entitled to know the name of a coworker who tests positive for COVID ?
The website above with the "poster", I can't find the poster link. Help?
fact sheet for employer https://www.dol.gov/agencies/whd/pandemic/ffcra-employer-paid-leave
@Joe @ Ryan Can public employers with fewer than 50 employees seek exemption?
Saratoga Springs HR Department
Does anyone have a great FMLA software program or system that you recommend?
How do we know that the paid sick leave is supposed to be "in addition to" what the company already offers? Where does it say that? I don't see that speficially detailed in the official notice. This is definitely a clarification I'd like to find an official source on. Not just someone's opinion.
Here's a question. Do we count the 8 hours towards their FMLA bank, even if we only pay it at two-thirds? So a FTE working 8 hours would be off 8 hours. Do you count 8 hours?
I'll pull the reference from the full text in the Act. I don't have it at my fingertips. Joe
Joe, if you can find it, I'd really like to see it.
I would as well
Does anyone know if this leave can be intermittent or reduced schedule leave - or is it in full blocks?
The only place I've seen that the paid sick leave needs to be "in addition to" what the company already offers is in articles where they are giving their "interpretation of" the new act. The actual text of the act doesn't seem to say that...
I'm thinking in these hard times two weeks extra sick leave is a small price to pay for employee's peace of mind. It will also be a small price when it comes to retention or recruitment.
Anyone else a direct reimbursable employer for unemployment? I'm looking for a brain pick.
I was told Lehi City is a reimbursable employer.
We talked about doing an employee attestation.
Mapleton is a reimbursable employer.
I will post these slides and chat online later today on the IPMA-HR Utah website: www.ipmahrutah.org
Kami, great idea. If you create a template, please share it with David for use as a group.
I can post templates on the chapter Google Drive
Joe, maybe this is it... There is some verbiage that says, "(B) PROHIBITION.—An employer may not require an employee to use other paid leave provided by the employer to the employee before the employee uses the paid sick time under subsection (a)." Do you think this is why they are saying it needs to be "in addition to" other sick leave already offered by the employer?
If a city is SS exempt, can a tax credit be used against Medicare?
@Trish I haven't seen anything connecting this to Social Security Exempt status
Yes, that's it Brian! That is what I read.
What if they want to come to work for 1/2 day because their husband will be home in the afternoon.
If the Act is titled "Families First.." I hope it was intended to support the family and dual-working parents.
If both parents work at the same employer, do they both get the 12 weeks?
@Katrina I think it would be the same is in in non-COVID -19 cases. Both parents could be eligible for 12 weeks.
When school is out the end of May (assuming we go back), the crossing guards are technically laid off for the summer. Would they remain eligible for these benefits if they are laid off?
Are others putting crossing guards on layoff status?
Could add a clause to policy indicating doctor's note may be required once burden of pandemic as eased.
we are currently paying our crossing guards. Not sure for how long.
We're paying our crossing guards for now as well.
We are paying our crossing guards.
Thanks for that, Joe!
It's not just the dollars. Some of our critical departments are short staff and they are worried about providing critical services.
Joe can you please share your email address?
Crossing Guards are crossing kids in the morning and lunch time so kids can go get meals.
Riverton XG are still working. They are crossing kids that are getting their breakfast and lunch.
You guys have been great.
Hang in there!
Thanks IPMAHR-UT, David, Presenters, and Everyone!
I'd love to share our story. Imagine having a police station deemed unsafe and moving an entire building after the earthquake in a COVID and having no phones, computers, or internet for the police department. So many people stepped up.
Thanks so much for the excellent information and guiding us through these difficult confusing times!
This was great. Thank you!