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How to do Online Meetings & Live Streams (II) - Shared screen with gallery view
Mayor's Office
19:43
Welcome everyone! We will be starting at 4pm
Matt Summers - Gibsons, BC
41:14
https://my.thoughtexchange.com/scroll/569132906
Matt Summers - Gibsons, BC
44:20
https://my.thoughtexchange.com/scroll/569132906
Tonya Gilmore
46:43
we need to have alternatives to in person meetings....
Matt Summers - Gibsons, BC
47:39
Hi Tonya, please feel free to join the Thoughtexchange to share your ideas!
Tonya Gilmore
49:20
missed the directions on how....
Matt Summers - Gibsons, BC
50:06
No worries. We’re just exploring the results now but feel free to join here: https://my.thoughtexchange.com/scroll/569132906
Desmond I. Jeffries, MPA
53:02
Hi Tonya, I totally agree, especially those with who lack access to transportation
tabiodun
55:29
Lets not forget our disability community as well.
Loren Taylor
56:15
is this being recorded for future viewing?
Matt Summers - Gibsons, BC
56:39
Yes Loren, we are recording
Mayor's Office
01:01:18
Thank you we will touch on disability community and suspension of Brown Act in Executive Order explicitly states that we must still meet requirements for including and providing access for people with disabilities
SEBASTIAN SARRIA
01:02:43
with Zoom webinar, is a YouTube Account already created for you in order to do the Livestream? or do we need an account first this?
iPad
01:03:55
will you be providing answers to these questions in the chat later?
tabiodun
01:04:06
There are folks out there who don't trust Facebook's use of information. Any thoughts on that?
Sarah Gronquist
01:04:41
Can't use YouTube on cell phones?
Matt Summers - Gibsons, BC
01:05:27
Hi everyone! FYI - we are going to run another Thoughtexchange later in the meeting where you can ask additional questions.
Amy Tharpe Peterson
01:05:44
Which platform is most compatible with cell phone usage
Cristina
01:05:46
For YouTube - Can you turn off/on comments as agenda items are being presented to limit the council from having to read during a staff presentation?
Loren Taylor
01:06:12
Does YouTube Live allow for many differnet presenters?
greghammons
01:07:38
You can turn off / on comments during a live stream during a youtube live
greghammons
01:08:39
For having different presenters you’d need to all be in the same physical location as where the live stream is taking place.
greghammons
01:10:02
To turn off comments you’d need to disable the chat feature during or before the livestream
Loren Taylor
01:10:23
Who are SLACK superusers who can support teams wanting to use slack?
Carolyn Angius
01:10:31
Can you send the link to the Zoom meeting with resources for undocumented communities on Friday?
tabiodun
01:11:03
Robocalls. What other channels? Please provide the names
Desmond I. Jeffries, MPA
01:11:34
I used Slack before, its awesome. Does the city have an account?
Carina Lieu
01:11:34
Restream?
Bkongbrown
01:12:12
Is there a foreign language translation capability?
jeaninecavalli
01:12:59
will you be sharing this chart this those f us who registered? It would be very helpful to all of us!!
S M
01:13:45
yes, this is a great chart to compare the platform and the needs of our unit/ stakeholders
Arlene Farol
01:13:56
can you share this table of the list of platforms?
Marquis
01:14:02
Yes - can we get a copy of the sheet with the various options?
Matt Summers - Gibsons, BC
01:14:34
Re: Multi-language: Thoughtexchange has real-time capability to translate to 100+ languages via Google Translate.
Bkongbrown
01:14:35
What is the limit on the free zoom version?
Cristina
01:14:41
What is the first column on this document? # of administrator types?
S M
01:14:52
@bkongbrown, it is 100 users
Cristina
01:15:06
Got it
Lauren King
01:15:28
Does Zoom have closed captioning capacity?
abelalcazar
01:15:30
can we get a copy of the sheet with the various options?
Amy Tharpe Peterson
01:16:01
Is this document available?
Mayor's Office
01:16:42
Yes it will
Carolyn Angius
01:17:08
can you share the link to upcoming Zoom meetings like the one with resources for undocumented communities?
David Early
01:17:34
Can you confirm that you are using simply Zoom Pro, as opposed to Zoom Business? My company is concerned that use of Zoom Pro by multiple users or for multiple meetings would be a violation of terms of service.
Amy Tharpe Peterson
01:17:53
Which platform best for cell phone users
Fabian
01:19:39
How does language translation work?
SEBASTIAN SARRIA
01:20:09
https://zoom.us/pricing Zoom Business would have a minimum of 10 hosts, so 10 people can use it at the same time is my understanding. They also have free trainings everyday that are super helpful to better understand the program.
David Early
01:20:28
Thank you Sebastian!
Daria Edgerly
01:21:10
What about Closed Captain
Vanessa
01:21:19
For confidentiality of participants (their image/name/phone number), do you notify them that they will be visible on the livechats and in Zoom?
Cristina
01:21:34
Are the reps speaking about these platforms contact info available for specific follow-up?
Cristina
01:22:14
Great, thank you.
teeko
01:22:25
Can we have access to this doc?
hcharlety
01:23:53
yes
SEBASTIAN SARRIA
01:23:55
yes
Loren Taylor
01:24:28
How does one manage a speaker queue for public meetings/ town halls on Zoom? or another platform?
Leslie Allen
01:24:29
Can you describe how you muted the participants?
Fabian
01:25:08
The host only can mute all.
Carina Lieu
01:26:46
How do you make a poll on the zoom call?
Cristina
01:27:17
Could waiting room be used to ask people which item they want to speak on? Our concern is call in users and not knowing what item they want to speak on.
Carina Lieu
01:27:43
When do you recommend using breakout session groups?
Bkongbrown
01:29:01
how do you invite people
jeaninecavalli
01:29:08
Do you find the phone numbers usable? I’ve found them all to be busy all the time
Amy Tharpe Peterson
01:29:29
Also best practice is to remove the numbers from other cities, it is confusing
jeaninecavalli
01:29:52
Bkongbrown - you copy and paste the meeting link into your outlook (or other) meeting invite
tabiodun
01:32:39
Nooooooo
tabiodun
01:32:41
lol
Elizabeth Boyd
01:33:36
Did you have a way to collect live questions too?
Elizabeth Boyd
01:33:40
Only in writing?
Elizabeth Boyd
01:33:46
Or verbally too?
jeaninecavalli
01:33:54
Can we pause to answer some of our questions
Carina Lieu
01:34:01
Do we still need to post the agenda?
Daria Edgerly
01:34:09
How do you stop people from unmuting themselves?
Erika
01:35:11
Can the host mute callers that are not on the computer, but are calling in on Zoom if you don’t want audio interference from the phone?
tabiodun
01:35:38
Do you use a CRM for managing the contacts of your external stakeolders or you just use excel?
jeaninecavalli
01:35:47
Please send this letter as a resource too. Thanks so much!
Michael Kuker
01:36:13
Seconding that!
tabiodun
01:37:47
Do you let them know that documents and information can be requested via public records?
jeaninecavalli
01:40:25
Though in a formal hearing, Councilmembers don’t respond to questions, its just public comment. Is there a way to have a live public comment period?
jeaninecavalli
01:42:11
Ah OK, Qs are for a Town Hall format, not public hearing… Still curious about live comment period though, and how you did that
Loren Taylor
01:43:34
How do you manage a queue of people with comments/ questions during a virtual town hall?
S M
01:43:59
May we have a copy of this memo for reference?
Carina Lieu
01:44:08
I may have missed this... since Brown Act is suspended, is there still an advance noticing requirement (how many days in advance MUST we post a Google Form)?
139448
01:45:46
Zoom audio doesn't seem to be very good. Do you know of other platforms more reliable interms of audio?
Vanessa
01:45:46
Thank you all for sharing this information so generously. Be well everyone.
Michael Kuker
01:46:46
Link in chat, please?
Matt Summers - Gibsons, BC
01:46:51
Join the exchange here to ask your questions:
Matt Summers - Gibsons, BC
01:46:52
https://my.thoughtexchange.com/scroll/839263794
139448
01:49:26
Can't acces for those who joined the meeting via a VPN remore work access
Matt Summers - Gibsons, BC
01:51:38
Hi everyone, even if you do not have a question, please join the exchange to do some rating to help us prioritize what questions get answered.
jeaninecavalli
01:51:42
They wouldn’t be questions - just comments during a public eharing
Cristina
01:57:26
We can't select just the top rated, everyone has the right to speak during public hearing.
139448
01:58:27
Sorry, but I don't think this cluttered audio meets any legal requirement in terms of public meeting minutes, even if recorded. It's just inaudible.
Loren Taylor
01:58:39
can we create a digital queue of folks for live Q&A using Zoom?
Sharon Robinson
01:59:50
Why two people need to host Board meetings utilizing Zoom?
Loren Taylor
02:01:37
can partiicpants override a hosts action of muting them?
Matt Summers - Gibsons, BC
02:03:18
FYI - Thoughtexchange is currently offering free use of their platform for Covid / Remote Work related exchanges: https://www.thoughtexchange.com/keep-people-connected/
jeaninecavalli
02:03:59
THANK YOU SO MUCH!!
Elizabeth Boyd
02:04:01
Amazing job! This was very helpful1
Rosa
02:04:10
THANK YOU!
Amelia Conlen
02:04:11
thank you!!
RMendoza
02:04:18
Thank you!
Eduardo Lizarraga
02:04:20
Thank you
Margaret Lin
02:04:22
Thank you very much, this was great.
Matt Hertel
02:04:23
Thank you for your time!
S M
02:04:26
yes! this was very informative. thank you!!!
Bkongbrown
02:04:27
Thank you everyone. very helpful, especially the info on Zoom.
fpatricolo
02:04:28
You're SO wonderful! This was great <3
alana miller
02:04:31
thank you! this was so generous of you.
arodriguez1@aqmd.gov
02:04:32
Thank you!
Loren Taylor
02:04:34
Thanks, Yvonna and team. Great job!
careystone
02:04:39
Thank you!
Veronica Cummings
02:04:46
Thank you so much!!