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IACP COVID-19 Support Meeting - Shared screen with speaker view
Nikki Jones, IACP Comms
33:17
IACP Forum Info https://www.collaborativepractice.com/iacp-events
Nikki Jones, IACP Comms
34:01
Resources Link (developing) - https://www.collaborativepractice.com/sites/default/files/Helpful%20Work%20From%20Home%20Resources.pdf
Brian Galbraith
36:42
adobe sign
Brian Galbraith
36:51
Adobe sign
Nikki Jones, IACP Comms
37:48
www.collaborativepractice.com
bethkarassik
40:00
Months….
Wendy Coughlin, PhD
43:57
WRT addictions, there is a plethora of online meetings that are available for those in recovery. It is actually EASIER to get to a meeting now! Wendy - 39 years in recovery
bethkarassik
44:21
Options don’t quite explain….
Megan Tupper
44:21
Do you have links you could share Wendy?
Gary Allen Gardner
45:17
A colleague of mine recently posted concerns regarding parenting time being shared between parents' households. The Michigan Supreme Court is saying that all court orders should be followed, but health & safety should also be a concern, and some situations would require that a parent not deliver the children to their co-parent.
Terrie Austin
45:43
I am surprised by the 29% who are not in isolation. Why aren't we all doing it voluntarily even if not ordered to do so?
Wendy Coughlin, PhD
46:14
Local intergroups are posting Zoom links. My usual AA videoconf is INTHEROOMS; there are others but I don't keep a list. They are easily found with a search.
Jason Sposeep
46:35
Extremely upsetting to hear that closer to 100% are not isolating one way or another.
Tiffany Loris
47:42
I answered not in isolation because I'm free to go to my office, but my staff is working remotely from home and our lobby is locked with no clients allowed in. I'm at my office with one other attorney and we stay in our separate offices. It's just easier to work in the office, but my family is staying home with grocery store runs only when needed.
Anne Tamar-Mattis
48:07
Jo, could you email your addendum to me? We can add to our resources. atm@collaborativepractice.com
Katherine Morneau
48:14
Some of us have estate planning practices that require us to be available for executions. Our state does not have an electronic signature option right now. Scary.
bethkarassik
48:51
no
Tony
49:31
Anthony Markus - Similar situaiton for me, I go to small office with one other lawyer. No client's come in.
Adam B. Cordover, Tampa, FL
49:38
My guess is that all states/provinces will have Remote Online Notarization in short order.
bethkarassik
49:41
yes
Nikki Jones, IACP Comms
50:10
Options for electronic signatures. We'll add to our resource list as well. Docusign https://go.docusign.com/Adobe https://acrobat.adobe.com/us/en/sign/electronic-signatures.html
Lori Gephart
51:02
Genius Scan works also.
Adam B. Cordover, Tampa, FL
52:16
Thank you, Nikki! You can also sign pdfs from the native iPhone e-mail app (open up a PDF and click the pencil icon in the top right of the screen)
bethkarassik
52:25
Of course
bethkarassik
52:30
It is
Steven Kaplan
52:53
I think a good question is how many people have found problems with Zoom and the like as we all use these mediums.
bethkarassik
53:54
Thank you, Lori.
Rachel Hernandez
54:15
watched Stu video yesterday…thanks for doing that.
Christopher Arnold
55:36
your Zoom is only as good as your internet connection. many are oblivious to the impact of other users in their household and those users on the bandwidth. if Brian's kids are streaming vids or gaming, his connection is going to be throttled. and YES to Lori's comment about creating more space and more patience with everyone these days!!
Gary Allen Gardner
56:15
Michigan's governor just issued a "Shelter in Place" order to close, effective at Midnight. (Our 3-person office had been continuing, with 2 employees (one aged, one immune-compromised) working remotely.)
Anne Tamar-Mattis
57:43
Hi, Stu! We just played part of your video. People really appreciated it.
Steven Kaplan
57:47
Agreed on the bandwidth. Helpful to get a router where it can control bandwidth to different applications.
Christopher Arnold
57:53
FYI if people are teaching anything online - here is a brief article from the PON at Harvard: https://www.pon.harvard.edu/daily/teaching-negotiation-daily/moving-online-pedagogy-in-a-pandemic/
Anne Tamar-Mattis
58:14
Hi, Stu! We just played part of your video. People really appreciated it.
Lori Gephart
58:21
Jon Kabat-Zinn meditation app.
bethkarassik
59:12
I’ve got a weekly Happy Hour set up with Collaborative colleagues. We’re thinking we’ll make it more frequent! Daily sounds good!
bethkarassik
01:00:00
Physical Distancing. Social Connecting.
Anne Tamar-Mattis
01:04:35
Sorry! Juggling comments along with listening!
Gary Allen Gardner
01:04:37
Thanks for this; I have my two staff asking many questions now, re our forced (at least) 3 week shutdown. Signing off . . .
Anne Tamar-Mattis
01:05:01
Good luck, Gary!
bethkarassik
01:05:07
We’ve removed all chairs and furniture from our waiting room (psychologist). No waiting there. Pick up and drop off. Also neuropsychologist exams - still some in person for that.
Francesca King
01:06:09
I’m fine and so my loved ones! thank you all!
Christopher Arnold
01:09:34
clean workspace, yes, try not to eat, yes, tie? nuh uh! i totally respect Russ' professional persona - no judgment here - but mine is different. I think you should present as you would normally - and for me, that is to present in a way that is not traditionally what people think of as lawyer-like - I think it helps people change their expectations of me - because what they are getting from me is very much outside the box of traditional legal services.
Rotary Club de Denia
01:10:14
I am really sorry but I have to go. See you at next meeting
Rachel Hernandez
01:11:51
True, I had so many calls about parenting exchanges that Sandi and I did a blog on it in light of our governor’s order
Elizabeth Thayer
01:17:14
I had an individual meeting as a coach for a new collaborative and it was open and felt like we had more connection and sharing. Have 2 collaborative 6way meetings coming up this week and next.
Anne Tamar-Mattis
01:17:19
Stu, you’re just talking to the panelists. If you want to talk to all attendees, you have to change your “to” field.
Elizabeth Thayer
01:17:39
all on zoom
Aubrey
01:19:40
Over Communicate is the BEST ADVICE now.
Christopher Arnold
01:19:50
Been on Office365 for more than two years now. all files in the cloud (OneDrive).
Christopher Arnold
01:20:13
my assistant works from her home, I work from mine and we are 90 kms apart.
Adam B. Cordover, Tampa, FL
01:21:34
If using OneDrive or Dropbox or Google Drive, you may want to consider extra encryption software. We use Boxcryptor, which we barely notice working in the background
Christopher Arnold
01:21:54
and I meet with clients at one of three locations around town (Ottawa, ON) some "downtown" for those that DON'T freak out about parking fees, and two others with good access to free parking. really flexible, clients love it.
Stuart Webb
01:23:07
Always send long kindness. Keep your loving presence always. Zoom is a great place to be AT HOME!!
Aubrey
01:23:19
We use PCLaw from Lexis and it works great! Not a cloud service, but well set up for law practices.
Steven Kaplan
01:23:49
Yes, VOIP systems are great.
Tiffany Loris
01:24:25
I've had a VOIP phone system for years. Finally using it to its full potential with staff taking the phones home. It's wonderful.
Elizabeth Thayer
01:25:14
They have been lowered as have the releases of information
bethkarassik
01:25:53
Has anyone heard of Lifesize (competitor to Zoom)
Christopher Arnold
01:26:34
Adam are you aware of any attorney who has had their files or server hacked, in any way, anywhere, at any time? i GET IT that we are in the confidentiality business, but so are all businesses and i just haven't seen any examples of the disaster people fear if, for example, you don't encrypt. I've seen in my 25 years lots of lawyers and firms get up-sold tons of useless crap by their IT folks. not chirping you Adam, at all, and best practices are hard to criticize, i just question whether or not O365 is somehow something wanting. I am sure MS has a whitepaper on it - I will see if I can find it.
Jason Sposeep
01:28:35
We use Lifesize and it works well
bethkarassik
01:28:54
Tx!
Christopher Arnold
01:29:06
https://invidgroup.com/are-my-documents-and-information-secure-on-office-365/
Joan Cotie
01:29:11
Does anyone know what level of Zoom package you need to use breakout rooms?
Jo O'Sullivan
01:29:41
To have breakout rooms on Zoom you need to buy Zoom Rooms
Stuart Webb
01:29:48
What’s the link to Zoom tutorial?
Adam B. Cordover, Tampa, FL
01:30:26
Chris, great question. Not necessarily law firms, but there have been leaks and hacks of the common document storage sites like Dropbox and OneDrive. As part of due diligence, I want to reassure clients and, if hacked, show that we did what we can to try to safeguard client files (especially at a time where there are more likely to be more hacks and people may attempt to take advantage of current perceived chaos).
Lori Gephart
01:30:59
Box is more secure and is HIPAA compliant.
Steven Kaplan
01:31:11
Zoom tutorials are available right through their home page.
Stuart Webb
01:31:34
Thanks Steve!!
Jo O'Sullivan
01:31:53
If you don't want to buy Zoom Rooms people could always just phone each other.
Stephen Sulmeyer
01:32:18
Hello Jo!
Lauren Behrman
01:32:28
Thank you for this. Sorry to have to leave. Will the recording be posted on the IACP site?
Lori Gephart
01:32:32
Box is similar to Dropbox. It is a file sharing platform.
Anne Tamar-Mattis
01:32:37
Our resource page is here. It includes links to Zoom’s info page and other resources. https://www.collaborativepractice.com/sites/default/files/Helpful%20Work%20From%20Home%20Resources.pdf
Nikki Jones, IACP Comms
01:33:15
The recording will be shared via social media and email.
Christopher Arnold
01:35:10
full disclosure! i DO own some Zoom stock - its the only shares I still hold - but i do love love love the service.
Alisa Peskin-Shepherd
01:35:20
I have a client who works remotely and his company (a large one) uses BlueJeans, not Zoom. He likes it better.
Russell Alexander
01:35:49
LOL chris A
Deanna
01:36:22
I had a zoom collaborative meeting last week and one client dominated the entire meeting, so his lawyer is going to need to work with him for the next meeting. comes down to preparation!
Alisa Peskin-Shepherd
01:36:31
I’ve got a Collaborative case we started by ZOOM because the clients are in Colorado - blog coming soon.
Christopher Arnold
01:36:34
Alisa - does your client say what about BlueJeans he likes better?
Alisa Peskin-Shepherd
01:37:45
Christopher - My client thinks it is easier to use and that there are fewer hiccups. He feels things run smoother. I’ve not tried it out yet to compare myself. It could be the operators!
Alisa Peskin-Shepherd
01:38:50
Preparation - yes. I think also the breakout rooms can make a big difference.
Steven Kaplan
01:39:46
Break out rooms work real nice.
Adam B. Cordover, Tampa, FL
01:39:58
Zoom has options to turn off private chat or turn off all chats
Christopher Arnold
01:42:01
Here is a primer from a local lawyer: https://journeylaw.ca/how-do-i-use-zoom/
Steven Kaplan
01:43:59
For prebriefs we have found it helpful to have the Zoom meeting setup so that attendees are not automatically brought in, but instead have to be joined in when the team is ready. This allowed us to chat for a few minutes and then welcome the parties, who are connected but not together with us or their spouse while they wait.
Adam B. Cordover, Tampa, FL
01:44:23
Great idea, Steven!
Jo O'Sullivan
01:44:33
Addendum to Participation Agreement for online video joint meetingsa. No one will audio or video record any meeting. We will check with each other that none of us nor anyone on your/our behalf, has done so.b. If a video link is lost, we will all wait, without speaking, until it is restored.c. We may terminate online video meetings if there is inadequate quality of connection or a breach of this agreement may have occurred.d. We may suspend the meeting if there is any remote interruption and will restart the online session once satisfied that any interruption has been resolved and that it remains appropriate to continue following such interruption.e. Only the people who have signed the Participation Agreement may be present in the same rooms used by the participants during any online video meeting session. We will all confirm that we cannot be overheard from your location.f. We agree to do all we can to ensure that we are not interrupted during online video meeting by anyone else such as chil
Marla Miller
01:44:44
i just received a text from a friend about a video attached to WhatsApp that will hack your phone. I could type out the entire message just received if people want.
Adam B. Cordover, Tampa, FL
01:45:36
Jo, it looks like your paste cut off in the middle of paragraph "f"
Jo O'Sullivan
01:46:24
f. We agree to do all we can to ensure that we are not interrupted during online video meeting by anyone else such as children, relatives, pets, deliveries. But if someone is interrupted, we will all wait quietly until the interruption is dealt with.g. We agree to turn off or put to silent any phones, tablets or computers, and disable any alerts announcements or notifications of texts, emails, tweets or other social media activity, and close all or any other open application.h. We all agree to turn off any music or radio or background noise.i. We all agree to there being no live or deferred video or audio relay of the online meeting to third participants.j. We all agree not to video or audio record any online session.k. If you create any video or audio recording of the online meeting, inadvertently or otherwise, you undertake to destroy any such recording as soon as you become aware of its existence.l. Online video collaborative joint meetings are a without prejudice process to seek a negoti
Jo O'Sullivan
01:46:45
l. Online video collaborative joint meetings are a without prejudice process to seek a negotiated settlement.m. All the other aspects of the Collaborative process as set out in the Participation Agreement and the Terms of Business of each practitioner applies to videol. Online video collaborative joint meetings are a without prejudice process to seek a negotiated settlement.m. All the other aspects of the Collaborative process as set out in the Participation Agreement and the Terms of Business of each practitioner applies to video online meetings.online meetings.
Alisa Peskin-Shepherd
01:47:06
Schitt’s Creek is hilarious!!
Jo O'Sullivan
01:47:29
Hope the Addendum posted (in various bits) is useful - we are still working on it. Feels a bit bossy to me right now....
Alisa Peskin-Shepherd
01:47:30
We are making dinner at home and eating together!
Marla Miller
01:47:50
I haven't had time to verify this but this is what just came to me: "If you know anyone using WhatsApp you might pass this on. An IT colleague has advised that a video comes out tomorrow from WhatsApp called Marinelli. Do not open it, it hacks your phone and nothing will fix it. Spread the word. If you fecieve a message to update the WhatsApp to WhatsApp Gold, do not click..... Do not open a video called "Dance of the Pope". It's a virus that formats your mobile....."
Adam B. Cordover, Tampa, FL
01:47:53
That's great, Jo! Thanks!
Steven Kaplan
01:48:04
Excellent Participation Agreement Addendum - thanks much.
Christopher Arnold
01:48:14
oooh oooo OOOH! Mr. Kotter!
bethkarassik
01:49:12
Thank you, Jo
Steven Kaplan
01:49:20
This has been an excellent forum - thanks much.
Christopher Arnold
01:49:21
THANK YOU for that Zoom addendum - I just blocked and copied it over to a Word doc.
Nikki Jones, IACP Comms
01:50:15
FYI, for later viewing of the Stu Webb Video - https://www.youtube.com/watch?v=czmLWCGl5JY&feature=youtu.be
Aubrey
01:50:18
Please do send this powerpoint as it is a great tool for workgroups.
Aubrey
01:50:20
Aubrey
Christopher Arnold
01:50:31
CLOSING WORDS: STAY HOME AND WASH YOUR HANDS!! (sorry not sorry for CAPS!) Love and good wishes from Canada!!
Stuart Webb
01:50:50
Do we get copy of the chat???
Nikki Jones, IACP Comms
01:51:09
Chat will be included in the replay link.
Alisa Peskin-Shepherd
01:51:18
How do we find the Slack channel?
Stuart Webb
01:51:26
Thanks, Nikki!!
Nolan Wilson
01:51:28
Thank you