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Advising Using Microsoft Teams - Shared screen with speaker view
Latesha McComas
00:43
volume is good
Wiona Porath
00:59
Mute speaker in left bottom corner
Erica Compton
00:59
hi!
Erica Compton
01:00
good
Maggie
01:02
I can hear!
Wiona Porath
01:03
Volume is good
Leslie Moon
01:05
I have no volume unfortunately
cepuente@uiwtx.edu
01:05
we hear you
Erica Compton
01:06
i can hear
Brittany Weeks
01:08
I can hear!
DYANE
01:09
i can hear!
Kendra Thibeault
01:14
all good!
Kristie B. Brewer
01:15
I can hear in Laramie Wyoming
Kristy
01:16
I can hear
Teresa McClure
01:19
I can hear you.
Brittany Guthrie
01:20
Volume is good on my end!
Advisement MSC
01:23
volume is great
Deeba Gallacher
01:25
can hear
Brennan Tighe
02:05
hello from Bolton UK :)
Wiona Porath
02:31
Camera feature is in the lower left corner. Please turn off your cameras
Gloria Ramos
03:35
UIW from San Antonio
Ginny Smith
03:36
Illinois State University...we're using Teams for office communication. So far, so good!
Felicia
03:39
First time using ZOOM
Erica Compton
03:40
College of Western Idaho - we are not using Teams and interested in more
Maggie
03:44
Just started using teams, but only using the chat feature right now to keep in touch with my advisors, so definitely a novice
Samsung Galaxy S7
03:44
University of Victoria, BC Canada.
Deeba Gallacher
03:47
Middlesex University, Uk. Currently not using teams very much...
id105124
03:47
Imran from Bham UK
Laurie Kuehn
03:47
Moraine Park Technical College in WI - we use Teams internally with staff
cepuente@uiwtx.edu
03:48
University of the Incarnate Word, just created a Teams Site for our office
Brittany Weeks
03:54
Hello from City Tech (CUNY) in Brooklyn, NY. We have Teams and I’ve started playing around but not sure if my staff is ready for something else new right now.
Kristie B. Brewer
03:54
University of Wyoming - Laramie, we are using zoom, but looking at TEAMS.
Felicia
03:58
Alvin Community College
Wiona Porath
03:59
Johns Hopkins University...using teams for sharing, just learning
Adrienne's iPhone
04:00
good morning everyone! Here from VA- trying to learn Teams- joining on the phone
emanzato
04:03
Centennial College - Haven't used Teams before. First week using Zoom!
Jennifer Bertrand
04:04
Univeristy of Iowa
ARiveira
04:06
From Central Washington University had my first Teams advising appointment yesterday. :)
Kendra Thibeault
04:06
Univ of CO Boulder, started using this week with faculty/staff, but want to use for advising
Melissa DeHaan
04:07
North Dakota State University
Brennen Salmon
04:08
From the University of Georgia. Pretty familiar with Teams but want to be able to help my team with it!
drouillarc1
04:08
Northern Kentucky University
Pauline Ridley
04:08
Pauline from Brighton Uni UK
Teresa McClure
04:11
University of Georgia. I started using Zoom and Teams this week.
Advisement MSC
04:13
Murray State College in Oklahoma
Karen
04:13
Alamance Community College
Lori Kendall-Taylor
04:16
Hi, I am from WPI and we just started using Teams, but only for projects.
Kristy
04:17
Technical College of Lowcountry - Looking at Teams - Also using Zoom
Amy Racke
04:18
NKU. Just started TEAMS this week.
id105124
04:21
Birmingham City University, UK
Luiza
04:21
Hi Middlesex University London here we are trying to use teams among staff at the moment since we are all working from home at the moment
sbowen1
04:25
Stefanae from Mount Wachusett Community College in MA. We are just starting to use Teams for collaborating with staff and student advising
Brennan Tighe
04:25
Bren Tighe University of Bolton Lancs UK
Sherry Hackbarth
04:30
Moraine Park Technical college wisconsin
Staci
04:31
Northern Kentucky University; we use TEAMS
Renae Fischer
04:31
Moraine Park in Wisconsin here
Puzas_M
04:33
Nashville State Community College. We have Office 365, but are not too familar with Teams. Excited to learn more!
Issy Hallam
04:38
Hi, Issy from South Devon, UK. We have only just started to explore it in response to the move to online learning this week.
Liba Whittaker
04:38
Hello all nice to be you
Felicia
04:38
I have a meeting soon, but will stay with you as long as I can
Diane Arnzen
05:10
St. Charles Community college, Missouri
Teri Durkin
05:25
Marian University in Wisconsin
Nicky
07:02
Hi Everyone. Nicky Hunter from Harper Adams University Shropshire, England here. Not used MS Meeting yet
Wiona Porath she/her
09:51
Yes, assigned students. Not banner school.
Leslie Moon
10:03
Yes, assigned students
Kristie B. Brewer
10:04
Uof Wyo is a banner school. We also pull lists of assigned students
Samsung Galaxy S7
10:12
LMS? what is thatyes we are a Banner
Samsung Galaxy S7
10:44
tks.
Teresa McClure
10:44
I use a list of assigned students. UGA uses Banner too.
Renae Fischer
10:48
LMS means learning management system
Leslie Moon
11:11
ditto
hammr4
11:18
What is your advisor/student roster ratio?
Brennan Tighe
11:27
What is Banner? sorry if its a daft question.
Wiona Porath she/her
11:35
Banner is a student system
Brennan Tighe
11:52
Thank you
Leslie Moon
12:03
WOW! UGA College of Ed is ~250:1
Wiona Porath she/her
12:07
Common SIS are Banner, People Soft, Jenzabar, self-created ones
Maggie
12:51
Yes, our advisor to student ratio is closer to 300-400 per advisor
Wiona Porath she/her
13:07
It's Wiona (not two Ns)
Leslie Moon
13:09
We did have good advocates to get that ratio
Kristie B. Brewer
13:23
UW Engineering is 200 to 1
Wiona Porath she/her
13:31
We have like 500
Kristie B. Brewer
14:33
We use advisor track for our advising notes, etc.
Samsung Galaxy S7
14:36
Do you pre plan the whole degree for the student?
Brennan Tighe
14:44
Wow, we're lucky here we have about 50 - 1 (give or take)
Brittany Guthrie
14:53
I'm the only staff advisor for my school (school of business) / faculty advisors have no more than 30-40/ea / I have about 120 advisees (total college population = 3,000)
Puzas_M
15:07
Kasandrea, what is this flow chart system you are using? Is it through Office 365?
Leslie Moon
15:18
We use Starfish/SAGE for our advising notes, scheduling appointments
Adrienne's iPhone
17:25
where will this recording be posted? i just found out i have to leave due to meeting...
Jennifer Bertrand
17:38
Is this about Teams or am I in the wrong meeting
Brennan Tighe
18:19
This is really interesting to compare processes - there are some really interesting things that we can bring into our processes :)
Teri Durkin
19:03
Calendly
Liba Whittaker
19:03
no
Wiona Porath she/her
19:04
Yes we do
Kristie B. Brewer
19:05
Timetrade is what we use
Gloria Ramos
19:06
Grades First
Wiona Porath she/her
19:09
Advite
Maggie
19:09
Yes, we use salesforce for student appointment scheduling
Heather McEachern
19:10
At UGA, students are required to meet with an advisor every semester (fall and spring). We do have online appointments
Sherry Hackbarth
19:10
no
Leslie Moon
19:12
Yes -- SAGE
Lori Jenema
19:12
Calendly
kmfraley
19:14
No. We are walk-in.
Brittany Weeks
19:17
Yes, using Acuity and going to EAB next semester
Amanda Laskowski
19:18
Yes! EAB (and calendly as supplement)
Lori Kendall-Taylor
19:19
TimeTrade
ARiveira
19:20
Just started it this week
Brittany Guthrie
19:21
I have Calendly, but none of our faculty advisors do (I'm the only professional/staff advisor)
Erica Compton
19:23
yes online scheduler through youcanbook.me
Puzas_M
19:25
We do not. We need one!
emanzato
19:27
We use Orbis
Jennifer Bertrand
19:28
yes we have an in house system
welhousl
19:34
We have an app for students to self schedule during our availability times
Jennifer Bertrand
19:36
connects to Outlook
Leslie Moon
19:37
I liked Calendly -- nice program
Shalece
19:38
yes we have an in-house system. it's awsome
Amanda Laskowski
19:38
For those without a system, calendly is free and easy!
Brennan Tighe
19:42
No we don't - appt's made ad-hoc via email/outlook
Brennan Tighe
19:59
ha ha no realy
Kristie B. Brewer
20:45
Timetrade works with Outlook.
welhousl
20:47
based on what students are meeting us for, the appointments may be either 1/2 hour or 1 hour
Brennan Tighe
21:53
still good
Leslie Moon
21:55
still good
Jennifer Bertrand
23:49
yes
Erica Compton
23:50
yes
Amanda Laskowski
23:50
yes
Lori Jenema
23:50
Yes
Gloria Ramos
23:52
similar, yes
Leslie Moon
23:55
yes
Kristie B. Brewer
24:02
Looks similar to what Timetrade and outlook do
Brennan Tighe
24:05
sorry if you mentioned this what is the name of the system that you use?
Amanda Laskowski
24:12
the changes to appointment don't "stick" though-- other than attachments. If we put notes in the outlook appointment they disappear overnight during sync to our EAB system
Amanda Laskowski
25:13
CALENDLY is free! if you don't
Puzas_M
25:50
Does Calendly sync up to Outlook?
Amanda Laskowski
25:57
yes it does Puzas_M
Puzas_M
26:06
Cool, thanks Amanda!
Amanda Laskowski
26:17
Free Calendly comes with 1 appointment type/length. It works great! Happy to chat offline
Kristie B. Brewer
26:19
We can TEAM, but haven't yet
Claire Ami
26:21
We are!
Jennifer Bertrand
26:25
We have it, just started using it this week
Amanda Laskowski
26:26
We use teams! Just started video this week
Shalece
26:26
uvu is using teams
Leslie Moon
26:27
LOVE teams
Laurie Kuehn
26:30
yes
Samsung Galaxy S7
27:06
any privacy issues on TEAMS?
Amanda Laskowski
29:19
Pauline similarly we are seeing differences in whether students can access in browser, must download, etc. That's what I'm looking forward to figuring out! But so far it's been great for a few appts!
Amanda Laskowski
29:37
AND GIFS! :)
Amanda Laskowski
29:58
LOVE THAT!
Liba Whittaker
31:16
could we do this with students?
Liba Whittaker
31:39
fantastic!!
Michelle
31:42
if a student doesn't have teams downloaded, or haven't logged into it, can you still do this?
Liba Whittaker
31:47
lol
Jennifer Bertrand
32:03
We use Skype for Business for our phone system - is the Teams calls integrated with that?
Erica Compton
32:31
so this is an app in 365?
Michelle
32:32
awesome!
Jennifer Bertrand
32:48
Teams is in Office 365 or you can download the app to your desktop and/or phone
Amanda Laskowski
34:49
Jennifer our campus transitioned from Skype for Business to Teams. I think they are separated. Connect with your iT!
Jennifer Bertrand
35:45
We just went to Skype for Business a few months ago....Teams was just made available to fac and staff two days ago!
Kristie B. Brewer
35:50
Students still must have access to the internet for this to work, correct?
Amanda Laskowski
36:21
yes internet needed
drouillarc1
36:33
Can you screen share within teams video meeting?
Amanda Laskowski
36:38
But I had a student with no camera, and he could still see me via video and talk to me, which was great for sharing my screen
Amanda Laskowski
36:40
yes you can share screen
Jennifer Bertrand
37:06
Yes, you can share screens, documents, PowerPoints, etc.
Leslie Moon
39:28
Oh that is nice!
Jennifer Bertrand
39:29
Do students understand to login with their University credentials?
Erica Compton
39:35
So Teams looks like it combines slack with zoom
Leslie Moon
40:00
It's going to take a bit to get them in the habit
Amanda Laskowski
40:26
Erica that's a great comparison
Erica Compton
40:42
exactly thank you
Amanda Laskowski
40:47
slack+zoom+outlook
Rachel
41:27
I am late joining the meeting. Thanks so much for hosting this! Will the first part be available to watch later?
Amanda Laskowski
41:47
Yes it's recording
Rachel
43:06
I have been having students download it on their phones, because they are more comfortable with that platform. I'm not sure if you mentioned this. Sorry if you have.
Amanda Laskowski
43:25
I was piloting this with students and it's helpful to see this! They were describing the same experience (choice to download or not, enter name, etc.)
Leslie Moon
44:31
Oh nice! I didn't think about them downloading to their cellphones. That will be super convenient
Liba Whittaker
44:47
hillarious
Amanda Laskowski
44:48
I love having teams on my cell for chatting with colleagues while walking between meetings!
Rachel
44:56
And I said with phones to allow photo and microphone.
Rachel
45:12
They are so familiar with phone app platforms.
Amanda Laskowski
46:01
I'm sure you're going here, but I would love to chat Zoom vs. Teams and pros and cons of each. I want to commit to one or the other but have access to both. Currently leaning towards teams after trying both the last few days.
Liba Whittaker
46:28
good point!
Jennifer Bertrand
46:28
Can you see chat and meeting participants at the same time?
Renae Fischer
46:35
Does this have closed captioning for students with disabilities?
Amanda Laskowski
46:42
Teams does have CC!
Leslie Moon
46:54
NICE
Amanda Laskowski
47:00
Jennifer yes you can
kristina allen
47:37
This will be perfect for my distance students
Leslie Moon
48:13
Will we need to get FERPA forms if parents want to join?
Amanda Laskowski
48:14
Does the link stay available FOREVER? Like if they use it a few days after their appointment what happens?
Jennifer Bertrand
48:24
I have a "blur background" on my three dots menu, but Kasandrea's and my co-worker's don't. I wonder why?
Amanda Laskowski
48:25
Leslie that's going to vary by institution
Rachel
48:41
I second the Zoom vs. Team question.
Jennifer Bertrand
49:00
Teams
Amanda Laskowski
49:34
Idk don't love that. But probably a non-issue
Jennifer Bertrand
49:40
Same, we have university sanctioned both ZOOM and Teams
Brittany Guthrie
49:47
Does it work the same with Outlook calendar on the desktop app (instead of Microsoft 365)?
Kristie B. Brewer
50:10
Can students view the meeting notes?
Brittany Guthrie
50:20
*thumbs WAY up* :D
Amanda Laskowski
50:43
Kristie I attach their plan when sending the teams invite, if that's what you mean by "notes"
Kristie B. Brewer
51:24
Amanda - not exactly.
Amanda Laskowski
52:54
You can share your screen while meeting to share notes as you're taking them.
Brittany Guthrie
53:12
Notes in every meeting, including short (5-10 minute) meetings?
Amanda Laskowski
53:26
document document document!
Brennan Tighe
53:27
Will you be able to share the word document and the Lucie chart work flow please?
drouillarc1
53:32
we document all things, always!
drouillarc1
53:45
EAB -Navigate makes it so easy
Gloria Ramos
54:19
We use an excel workbook for notes. Super helpful.
Rachel
54:27
How will I go find the recorded version of this when it's over?
Rachel
54:43
I have another meeting in a few minutes, and this is SO HELPFUL!
Gloria Ramos
55:22
Can you please send the Word template?
Amanda Laskowski
55:36
Gloria I will fight to the death to keep our excel degree plan/notes. I love excel!
Liba Whittaker
56:08
Could we have the template please??
kristina allen
56:21
Thank you
Brittany Guthrie
56:44
Do y'all have faculty advisors? (trying to think about how to encourage my more... 'strong-willed' advisors to use technology and resources, like Teams, that will actually make their lives easier and make advising better)
Amanda Laskowski
56:48
Oh never thought about sending a recording. That's a good idea
Amanda Laskowski
57:18
Yes, Brittany. That's hard. These strategies are great when using every day. When you have a smaller load it's harder to convince to form new habits. Phone is just simple...
Gloria Ramos
58:03
hmm, does Loom keep a copy though? FERPA?
Liba Whittaker
58:15
no beach and palm tree where I am!!
Amanda Laskowski
58:21
Great point Kasandrea!
Samsung Galaxy S7
58:30
thanks for presenting this.
Brittany Guthrie
59:29
has anyone ever dealt with students with learning disabilities who convey apprehension with non-in-person appointments?
Amanda Laskowski
01:00:45
Kasandrea can you connect dots of why loom is necessary if you can share screen/record in teams?
Amanda Laskowski
01:01:44
Ahh use loom for instructional videos, more so. For mass distribution maybe.
Amanda Laskowski
01:01:59
Our campus uses Kaltura. Haven't used but I think it's similar.
Samsung Galaxy S7
01:02:08
good idea Amanda.
Tina Recchiuti
01:02:13
My assuming loom is most useful to create instructional videos to send to students (ex: how to register for classes online, etc.)...you wouldn't use Teams to create those videos
Brittany Guthrie
01:02:16
how does loom compare to screencast-o-matic?
Tina Recchiuti
01:02:36
I use screencast-o-matic and it looks very similar to me
Brittany Guthrie
01:03:15
that's what I was thinking - thanks y'all!
Liba Whittaker
01:03:45
cool!
Amanda Laskowski
01:03:47
Random: I like the phrase "Maymester". We don't use that but have some 3 week May courses. I like it!
Brennan Tighe
01:04:29
There is also OBS - open broadcaster software - very useful and good - although no analytics! https://obsproject.com/
Renae Fischer
01:05:25
Does loom provide closed captioning?
Amanda Laskowski
01:05:35
Thanks for sharing your wisdom, Kasandrea. Especially in these crazy busy times!
Tina Recchiuti
01:06:31
Although maybe unrelated...any thoughts on how to handle walk-in advising remotely?
Leslie Moon
01:07:24
Directions to find this recording later would be great
Heather Flaherty
01:07:28
so sorry but I’m joining late, will this be recorded and shared somewhere to view whole thing later? thanks!
Amanda Laskowski
01:07:35
Tina I've been trying to explore Zoom "personal meeting room" for drop ins
Amanda Laskowski
01:07:47
Maybe something to try. I haven't gotten there yet
Nicky
01:08:01
This has been really useful Kasandrea. Best wishes from the UK
Renae Fischer
01:08:24
there's a waiting room you can create on an open zoom meeting that will allow students to log in and be in a wait room until you allow them in to the zoom meeting.
Erica Compton
01:08:27
Blackboard collaborate may have a drop in option too but i haven't played with it
Tina Recchiuti
01:08:48
I was looking into the Zoom waiting room...but, can multiple advisors pull students from the waiting room?
Amanda Laskowski
01:08:54
Is anyone using personal meeting room in Zoom?
Maggie
01:09:24
Yes we use personal meeting ID for all appointments and set up waiting room feature
Pauline Ridley
01:09:37
how will we know where to find the recording of this session
Pauline Ridley
01:10:02
have to leave now but thanks for super helpful session. the UK uni system is very different but this is relevant to lots of our 1to1 tutorials as well as other kinds of teaching. stay well
Amanda Laskowski
01:10:05
Maggie I might reach out! Are you open to that?
Liba Whittaker
01:10:13
That would be really usefulYou are a star Kasandra
Erica Compton
01:10:27
very help thank you for meeting
Erica Compton
01:10:28
yes
Jennifer Bertrand
01:10:33
Thank you!
ARiveira
01:10:42
Very helpful! Thank you!
Erica Compton
01:10:43
*very helpful
Amanda Laskowski
01:10:47
Comparison between Zoom and Team would be helpful. This was very helpful though!
Diane Arnzen
01:10:57
this is great,
Leslie Moon
01:11:03
Very helpful and lots of good tools. My students have responded really well
Brennan Tighe
01:11:07
this was really good - loads of ideas that we can use here at The University of Bolton
kristina allen
01:11:08
Very helpful! Thank you for doing it.
Brittany Guthrie
01:11:13
This has been tremendously helpful - thank you!!!
Amanda Laskowski
01:11:13
Thank you! You're very good at multitasking Kasandrea!
Lori Kendall-Taylor
01:11:16
This has been super helpful. Thank you!
kristina allen
01:11:22
what is it again?
kmfraley
01:11:28
THANK YOU!!!! Air hugs. :)
Leslie Moon
01:11:54
Oh yeah … longest 5 days ever
Amanda Laskowski
01:13:14
What's the NACADA group name? Is it a specific one?
fritzj
01:13:42
https://nacada.ksu.edu/Community/Advising-Communities/Technology-in-Advising.aspx
fritzj
01:13:47
The name is on the bottom of the page :)
Amanda Laskowski
01:13:53
thank you!
Amanda Laskowski
01:14:06
This is a place to find my people!
Leslie Moon
01:14:14
UGA advisors were just in Tampa this month … had a great time
Renae Fischer
01:14:40
thank you!
Brennan Tighe
01:14:41
Bye:)