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NH Special Education Update - Shared screen with speaker view
Terri Drogue
17:12
Suppose a district decides to switch to hours and ends their school year a couple of weeks early (say, June 1), but all current IEP's list the original school year end date (say, June 12). Do all those IEP's need to be amended to reflect a June 1 end date?
cplourde
18:26
So there is no recommendation that we need to have a "comp ed" conversation with each student's parent? It also feels unrealistic to make a "comp ed" determination until we are back in school as services would continue in a remote setting.
Pamela Stimpson
18:53
If an OOD student is receiving remote instruction and the district pays for the residential portion of the bill. Can that expense be submitted for Sped Aid?
Sean Kotkowski
19:01
Will we need to submit a separate summer program approval should our program need to change to remote learning, or take place in some other time frame than in the past?
Colleen Sliva
19:42
re students refusing services: I have a handful of students we have had some difficulty with so in addition to everything you suggested I am working with LEAs for next steps. I am so thankful and what to recognize those OOD coordinators for their assistance which has been individualized to that students situation. thank you!!
Katie Foster
20:40
Regarding the previous question about comp. ed. do we have to have a conversation with every parent about comp. ed even if we have provided the services and have had no voiced concerns from the parents?
cplourde
21:06
thank you Katie- that's what I was asking
Katie Foster
21:18
thought so :)
santina thibedeau
21:28
Has there been any adjustments to allowable costs for special education aid for both in-district costs as well as out of district costs while we are in remote learning? If yes, how will we be notified?
Esther Kennedy
21:40
We are seeing some great things taking place with our special educstion students. I would hope that the state would let us know whst is happening with summer ASAP.
Marcia Bagley
22:07
how can we make determinations about the need for comp ed before remote learning is over if the decision is based upon the students' progress or lack there of during remote learning?
Pamela Stimpson
22:41
If we provide instruction/services throughout the summer (comp services) can we access CARES funding
Martha Miller
23:24
Because they still use the term "comp ed," is the interpretation that comp ed will only be applied when a parent files due process, or complaint? Or are we able to consider "district-wide" comp ed protocols, outside of litigation process?
Mary Steady
23:36
Do we need to complete TS Gold?
Esther Kennedy
23:36
Comp Ed should be the final discussion. Most of our students should not need it!!!
Catherine Woods
23:44
Correct
Becky Forrestall
23:47
I appreciate that we all are being encouraged to plan for ESY regardless of other decisions, but it is difficult to hire staff if we do not know what/how we are staffing ESY, etcv.
Catherine Woods
23:57
Mary, I heard yes to that question
Kim Di Salvo
24:06
Can districts make their own decision to have ESY remotely?
hristlocal
24:18
Agree with Esther!!
Pamela Stimpson
24:37
Districts and parents need guidance distinguishing between comp ed and comp services
Becky Forrestall
24:56
Agree, Esther. If kids are making appropriate progress with what we are providing, then that should not lead to a comp ed conversation.
Kristin Tevepaugh
25:16
Agreed Becky.
mmckeon
25:31
When the Governor decides whether we will continue remote learning this school year will he speak to when is that end date. For example, if the governor could be clear on whether remote learning is through June 15th or June 30th. Otherwise, districts will not be able to make decisions about ESY services starting in June and where they can take place. Thanks!
Mary Steady
26:26
Thank you, Becky, about TS Gold. I haven’t heard.
Kimberly
26:31
Could we all get the answer to Mary’s question about TS Gold?
Martha Miller
27:18
Edleblut's comments regarding comp ed, are misleading then, if it is indeed last resort, and should be applied with caution.
Becky Forrestall
27:26
I do not believe many (if any) districts are doing in person services….even with small cohorts. I just do not want parents to feel that is something that is a wide spread option....
DeannahR
28:09
Given that individuals can be corona positive without symptoms I think that it is irresponsible to continue to state that small cohorts is acceptable. It puts our students and staff at risk.
Margaret Beauchamp
28:19
it is discriminatory and a union issue to ask some staff and students to come into buildings and not others, so that is not a viable option
DeannahR
28:40
Agreed Meg
Jeanette Souther
28:51
agree completely with DeannahR and Margaret
Becky Forrestall
28:52
Agreed,Meg. I think that message of in person services is being misrepresented. I
Melissa Gray
28:58
Mary, Mary Beth LaSalle said yes to TS Gold
mikimcgee
29:36
Can you (re)send the information on electronic signatures you referenced on the first slide?
mikimcgee
29:49
Mary Beth said yes to AEPSI as well
Mary Steady
29:50
Melissa, Thanks but the state isn’t doing any assessment. Is this consider a state assessment?
Becky Forrestall
30:14
Could it be expressed that having a state-wide response to ESY being in the building or remote, is important. If individual districts have to make their own decisions on this, it will cause a lot of inequity across the state.
Jennifer Pomykato
30:14
Parents may be thinking comp ed equals make up services. Comp Ed remains a team decision and hopefully rare. I know districts already are worried about budget impact for FY ‘21
Caroline Arakelian
30:53
If remote learning is extended through the end of the year, will the Bureau postpone deadlines for indicator 11 audits and/or compliance & monitoring? We do not want to send staff into buildings to access files risking exposure.
Christina MacDonald
31:08
As of right now, OSEP has not issued any flexibility with regards to timelines, including Indicator 7. I am working with our National TA Centers and other states to determine if there might be other means for collecting our exiting data for Indicator 7.
sreinhardt
31:47
Agreed Meg
Becky Forrestall
32:11
Are there programs that have been vetted to meet the privacy standards for electronic signatures? We have not found any programs that meet the data privacy standards as of yet.
Esther Kennedy
32:16
i agree with Martha
Catherine Woods
32:50
Mary also stated that TS Gold and AEPSI are not state assessments but indicator measures.
Esther Kennedy
33:08
does the state know all the great things we are doing?
Becky Forrestall
34:38
Thank you.
Lois Stevens
34:55
would you be open to working with NHASEA compliance committee?
Esther Kennedy
35:17
i would be open to have state officials meet some of my cassmanagers to hear from the source
elainedodge
35:26
Having an electronic signature within NHSEIS would be a great solution. Adobe Sign does not meet data privacy requirements.
Chris Beeso
35:30
none of the e-signature platforms presented meet minimum standards for e-signatures. Tech directors not allowing districts to move forward because of this.
Becky Forrestall
35:37
Agree with Chris.
Becky Forrestall
35:55
We need signature companies who have signed our data privacy agreement.
Lois Stevens
35:56
thank you
Jane
36:15
Have any other states suspended monitoring of indicators during the pandemic?
Catherine Woods
36:42
Some districts are signing up for Panda Docs
Catherine Woods
36:50
for electronic signatures
Kimberly
37:15
We are using Panda Doc-Our IT director has vetted it and says it is consistent with our data privacy policy
Chris Beeso
37:17
Panda Docs vetted/approved yet?
Esther Kennedy
37:26
NY is adjusting a lot.
Rachel Borge
37:41
Our IT director has said Panda Docs is the closest fit for data privacy but has not yet gotten a signed DPA.
ANNE LANDRY
37:44
We are going with Panda Docs as well
Becky Forrestall
37:50
We need a signed DPA
Esther Kennedy
38:24
Panda docs is what we are looking at. Very costly
Kim Di Salvo
38:32
Should we hold on getting the electronic signatures?
Becky Forrestall
38:37
I think districts are struggling with which is worse- no e signatures, and just emails, or signatures that don’t meet DPA
Rachel Borge
38:52
agreed
Kim Di Salvo
38:54
Should we hold on getting the electronic signatures?
Becky Forrestall
39:12
We are going to be “dinged” either way, it feels like.
Chris Beeso
39:33
Without a DPA my hands are tied.
Jane
39:46
Will an email consent from Parent = Signature?
Sean Kotkowski
39:59
I know it’s further out, but at some point can we get some guidance on how Q4 IEP updates should be handled. A lot of the data we collect for progress reporting is being collected, but not in the same controlled environment we were able to establish at school.
mikimcgee
40:06
Docusign is around $480 per 5 users. I think I should hold off on spending district funds for now then.
mparadise
40:09
We are using snail mail to send paperwork for original signatures.
Peter Naitove
40:20
What does DPA stand for?
sreinhardt
40:26
Many parents do not want us mail right now
Katie Foster
40:28
Where in the RSA does it say that email can't be an electronic signature? I looked over the RSA briefly and most of it says as long as it is mutually agreed upon. Wondering why the email shutdown?
Pamela Stimpson
41:26
I understand the DOE’s guidance indicates best practice is electronic signature; however, will email consent from Parent = consent?
mikimcgee
41:37
That is the information I was hoping to get emailed. More than the technical advisory?
Jane
41:51
Could you verify, Best Practice Vs. Noncompliance? Consent by email = signature Email consent is not compliant?
Becky Forrestall
42:11
So given all this guidance, the true only solution right now is physical signature in regular US mail/paper and pen?
Katie Foster
42:15
Agree with Jane. Guidance is a very loose term
Jennifer Pomykato
42:35
As an FYI, Panda Doc will require customizing special ed forms to meet their platform and meet criteria for parent response; districts are facing financial troubles and frozen budgets. Districts hoped the email communications would suffice for parent consent
Betsy GIbbs
43:16
What about a photo of parent signature
Esther Kennedy
43:20
we are having IEP meetings electronicaly and parents are saying they are the best meetings ever!! We might want to look at electronic meetings as long term not short term. why not emails?
Shelly Fagen
43:31
You can send docs to parents electronically, have them sign and scan back or mail back, correct?
Becky Forrestall
43:35
We either violate the DPA, or are non compliant with signatures that do not meet compliance…
Marcia Bagley
43:47
DocuSign was about $5000 for 1000 envelopes. All documents need to be templated in Docusign
Caroline Arakelian
43:47
Are you saying that only physical signature and electronic signature are compliant? And that email consent is non-compliant?
Katie Foster
44:24
why is a picture of the signed document not sufficient?
Sherry Burbank
44:26
When I spoke to DocuSign yesterday they offer the highest global security available and now it seems that’s insufficient for HB 1612?
mikimcgee
45:03
How can NH Directors and superintendents best advocate for Round 3 of Covid Bill regarding special education waivers and extensions? including electronic signatures.
Katie Foster
45:37
Ok. thank you for the clarification
Betsy GIbbs
45:42
I meant a picture of the signed docuemnt
Jennifer Pomykato
45:42
Any chance the DOE could fund a platform such as PandaDoc with help from the field to create the customized forms? I know time is of the essence
Esther Kennedy
45:50
Why are emails not best practise. what is the rational from state legal.
Rachel Borge
46:49
I think we are experiencing just one symptom of greater frustrations.Public messaging has been so consistently advising us all to be kind, compassionate and considerate to each other – to understand that we are all facing monumental stressors. UNLESS you happen to be responsible for IEPs, then we seem to be told (by the powers that be, not by any one person in particular) too bad, keep hitting every target and deadline plus keep meeting all of your other responsibilities…while standing on your head and juggling.The frustration stems from what feels just wildly unfair. None of us want to shortchange any child. We just hope for reasonableness.
Becky Forrestall
47:26
The frustration is that we need guidance, we get it, and it is not complete or appropriate, or not valid, and we can’t just stop. We are being told to move forward, but then have to back track….
mikimcgee
47:55
My special education staff is working so hard, and working during most of their “April Break”.
Becky Forrestall
48:08
It is not any one person’s fault, but we are trying to meet what we need to, but then are told it was not correct/appropriate/compliant
Jane
48:45
Will Diana Fenton be putting out further guidance to the field regarding the e-signatures? If so, when can we expect that?
mikimcgee
48:47
But if it is attached to a WPN I would feel comfortable with it.
Becky Forrestall
48:54
We are told we “have” to do certain things, but two days later, are told it was just suggested….
Caroline Arakelian
49:02
That is not how we are getting consent by email. We ask the questions completely to get answers.
Katie Foster
49:30
They can still get the documents via email. They will see the IEP, WPN, other forms and then requesting the email consent.
Terra Geer
49:36
If Diana Fenton puts out more guidance can it please take into account the DPA?
Jennifer Pomykato
50:05
If the NHSEIS platform can be set up, could email signatures suffice until then? I know folks have been holding meetings for the month of remote learning so it is tough (as you keep reading/hearing from frustrated folks…)
michelemunson
50:07
But at our IEP meetings - we are sharing the document with the whole team on the screen as well as having shared it with the parent. So i what way would they be saying they were not seeing what was agreed upon. There is also the WPN follow up.
Esther Kennedy
50:23
Parents do your email explanation now in live meetings. we are giving them the final documents before we ask for an email response so both items are in an email.
kstaines
50:27
Try being a private provider with all the public schools closing weeks before we’re allowed to…
Betsy GIbbs
50:39
Chrome has an app Sign Request but not sure if it meets security. Will check.
Sherry Burbank
51:15
what if parents give verbal or email during the pandemic and then the next time we can be face to face, the parent adds the handwritten signature?
Sherry Burbank
52:24
*verbal consent
Becky Forrestall
52:46
Is the DOE using Docusign? Does DOE have a signed DPA we could piggy back on using?
Becky Forrestall
53:57
Thank you!
kstaines
53:59
sorry, my frustration rippled over—my apologies
Kim Di Salvo
54:03
Thank you Becky, you are in the hot seat and I appreciate that if you are working as hard as you can to get us answers.
Peter Naitove
54:05
The reality is that noone knows, so we as reasonable professionals, will do what we can in our judgment of what is best for children's education, and the future chips will fall where they may.
Sherry Burbank
54:14
we are all in this together.
Susan Rasicot
54:21
Thank you Becky! Appreciated.
Esther Kennedy
54:21
i think you missed some questions
kstaines
54:21
thanks for everything, Becky
Rachel Borge
54:43
just a thank you for bearing with us as we struggle with things. SO SO NOT EASY
Marcia Bagley
54:48
Thanks, Becky. Everyone stay healthy!
Caroline Arakelian
55:00
Agreed. I think we need to know what is actually compliant, however. I can say we are aware of what is best practice. Remote learning is certainly not best practice for all students.
Jennifer Pomykato
55:02
If you need help from the field we can help. I know this is frustrating times
ANNE LANDRY
55:03
In NHSEIS, if signatures are allowed, can you be sure to add the eligibility forms for parents to sign electronically?
mparadise
55:16
Take care everyone, thanks Becky.
Esther Kennedy
55:20
we are giving them final documentation inthe email to respond
ANNE LANDRY
55:26
Thanks for everything, Becky.
Cathy Zylinski
55:32
Thank you Becky
Peter Naitove
55:46
Thank you.