too real

Do you lead all of your meetings standing up, Amy?

TY Amy

I would also ask participants what they might need for the meeting to be most effective/accessible to them prior to the start (if possible). That might help.

Zoom has an Accessibility tab in the Settings.

Yes, Emiliy. ty

Also not assuming that participants want to/can show their environment if using video platforms.

yes Tara!

McBurney Center staff happy to brainstorm with people on accessibility issues. Also some tips available on: https://it.wisc.edu/learn/guides/accessible-content-tech/

Asking what tools they are using (MANY PHONES!)

@mari…<3

Thank you, Mari!

:)

Thank you all!

Do you know of platforms who are more phone friendly than others?

Once you know one, you know what to ask!

Just emailed it Kala!

Also helpful to remember that platforms may come and go, so don't get too attached. :)

Great point, Alison.

lol

Creepy!

Weird

If you don't have those things, I'm a big fan of stacking my computer on top of books for meetings/trainings.

Great tip Tara

Excellent suggestion, Tara. I have a few stacks of books with me now.

no

no

no

No

no

external-YES

Yes

No

No

No

Y

no

No

Yes

yes

no

No

yep

No

no

no

Nope

No.

no

no

no

no

No

nope

no

no

no

no

no

no

no

no

no

no

No

no

nope

No

Yes, I need to set it up better though

no

No, but now I want one!

no

No, been stacking books

no

use my phone

no

no

yes

no but now I want one

yes, trapped in my office

no

No.

no

No

No

yes

No

nope.

No, laptop at eye level.

Yes

I do have a separate keyboard

No external webcam, but a separate keyboard, so I can stack my laptop higher on books.

seperate

No external camera but I use a box under my laptop to raise it up for meetings

no but I have my laptop up on a pile of books

phone as a separate participant - that's next level

a laptop tray helps

Yes on the laptop tray. Cheaper than getting a stand-up desk.

Headphone mics can be a good (reasonably priced) alternative.

I always use ear buds for my web meetings

I find I get kicked off my 5G connection more than my other (go figure)

Super helpful comparison table on UW supported meeting/presentation services and features: https://kb.wisc.edu/page.php?id=45390

Thanks for sharing this, TJ!

Thanks, TJ.

I am seconding Bianca's question in the Q&A. Our team meetings (~8 people) have been markedly less collaborative due to mic muting and not wanting to talk over each other.

That would be great to have list of some of these suggestions.

Smartphone

We got a long ethernet cord, so that when my husband and I are both using zoom, one of us uses the ethernet cord to help the burden of our wifi

https://fast.com/

Helpful hint for making / keeping eye contact… I drew eyes on a post-it note and stuck it above / near my camera…

I've had more issues with WebEx on my iPhone and iPad, but Zoom and Google Hangouts work great.

Biggest downside to MS teams, in my opinion: no call-in feature

Bryan - yes it is a great question- we are saving that for a bit later and we will be sure to ask Amy

I like my headset because it helps drown out background noises in my home

Phones: I think practicing with a phone on the platform you are using is important (like canvas- it is different on a phone, and knowing how it is different will allow you to better design event/experience).

Sorry - will try to do that later!

My husbands work does themed meetings for their zoom backgrounds

I've also heard of outfit themes.

Outfit themes got very controversial on my team! Not everyone has very robust wardrobes and people felt excluded.

A very important point, Bryan.

Good point , Bryan.

Great point Bryan - I think giving folks many ways to engage is important

https://climerconsulting.com/uw-live

Thanks for that suggestion, Mo.

https://climerconsulting.com/uw-live

I can’t copy & past from the chat so if anyone has shared resources, please do email me at kala.grove@wisc.edu and I’ll include in a follow-up email

Excellent!

I find that chats are a surprisingly good way to foster exchange for big meetings. The raise hand button is also very helpful.

It does.

Me too - it’s challenge for me to facilitate and watch chat at the same time. I hear you, Mo.

Can ask someone to help manage the chat

If we are doing a larger webinar, we have a person who their only responsibility is to monitor the chat

We did a webinar series where one person was the primary presenter and the other was the lead on watching the chat, Q&A, taking attendance, etc.

We held our admitted student visit day virtually and it worked really well to have a few of our staff and students in the chat while a separate person presented slides on our program. That was the presenter could just focus on the presentation and it was also nice to have that interaction between current and admitted students at the same time

We are sharing when it is relevant to her speaking points, and sharing other questions for the later Q&A

To echo what Jean Sink just said

A fun game for colleagues, friends, or family - virtual bingo! https://myfreebingocards.com/virtual-bingo

Thanks, Ilsa!

Check my lighting and practice presenting standing up!

1. eye-contact issue: 2. change my attitude :)

1. Be more interactive, 2. I'll be hosting my first live webinar on May 20!

Get an external camera, get a mic

look into the camera when I'm speaking and check my lightning since a window is behind me

1. stand up! 2. explore/use fun engagement tools (flippety)

Creative introductions, and sending meeting agenda ahead of time

mix it up and better preparation

Eye contact and more interactive meetings

Research and play around with some of the virtual games. And practice!

email my supervisor to ensure we have better deliberate design for our Monday meeting!

Being tied and connected to the purpose of the meeting. Refining my purpose.

How to create rapport with people who I didn’t know in person prior to our current situation but will be working with extensively in the future.

1) prepare list of questions/agenda for meeting 2) standing desk set-up

Energy, makeup! Then external camera.

1. Encourage more engagement (informal and formal); 2. Provide a space where everyone's voices can be heard (validation is key!)

DO check in, check out questions, & learn tech

Less meetings, change up the "structure" of meetings

external mic and camera, investigate tech

1 my energy, 2. be proficient in blackboard

1. eye contact for sure 2. get an external mic

Make meetings more interactive & check out another platform - BlackBoard Collaborate

try a mic and headset. try new technology

1. eye contact 2. utilize more sharing docs (jamboard, etc) in meeting

Be more intentional with planning purpose; try a new activity from the options you shared

stand up

Energy and get a camera

1. Use Chat in meetings 2. Practice

1. Adjust my remote set-up for standing up.2. Trying a tool for introducing students/networking.

eye contact & design

Be more mindful of the assumptions I make about access, technology, equity in using virtual spaces.

Share meaningful object, explore mural.co for developing in area of virtual facilitation

1. ask for a check-in or contribution by every attendee2. try a new creative activity or game

increase engagement - chat or wheel spinner thing!

1. Stand up 2. Eye Contact Next month 1. Virtual engagement/game (i.e. post-it-notes)

Thank you for all you've shared!

I think also articulating that trust to the team is helpful--then, people may feel more accountable for their engagement

Not sure what the technical piece would look like but potentially allowing introverted folks to ask questions as anonymous user rather than attached to their name in the chat.

What David said

YES to allll the AGENDAS and prep work!

David - yes, a google form could work to do that well. It could be live, and anonymous

My supervisor & I have a shared google doc so for each meeting date we add what we want to talk about so we can both see it in advance/in live time/refer back to it. Highly recommend! And completely applicable when working with students.

Great idea!

Like that idea, Anya!

Gotta go to another meeting - thank you Amy!!

Thank you Amy & Kala!

Thank you for this session. Very helpful!

can you send us the website for classes?

Thank you so much for your time! Nice job everyone!! xoxox

Thanks Amy!

Thank you Amy, this was helpful :)

Thank you Amy!

Thank you, Amy & OUA!

thank you this was really helpful!

Best webinar ever. Thanks Amy and OUA!

Thanks Amy and OUA!

Thank you OUA for setting this up for all of us

Thanks Annette!

Thanks everyone!

Thanks Amy and OUA!

Thanks Amy and OUA!!

Thank you, Amy, Kala, Emily and OUA!!! On, Wisconsin (and Asheville, NC)!!! :)

TY Amy-glad to learn from you again this school year. The leadership symposium was great last fall! <3

Thank you Emily, Kala, and Dr. Climer. Lots of good virtual food for thought shared this afternoon. Shout out to Dr. Climer's home, Asheville, NC, one of my favorite cities in the U.S.!

Thanks OUA!!

THANK YOU

Thank you!

thank you!

Thanks!

Thanks Amy!

Thank you!

Thank you Amy

Thank you so much, Amy!!

Thank you!

CLAP CLAP CLAP

whoop whoop thank you!!!

Thank you!!

Thank you!

Thanks!!

clap clap clap!

THANKS!!!

Thanks so much, Amy, Kayla, and Emily!

Thank you!!

Thanks Amy and OUA! So helpful

Thank you!

Thanks!

Thanks to Amy and OUA!

Thank you! I learned a lot!

thank you!!

woohoo! thank you x million!

Thanks Amy!

Thank you!

Brava! Thanks, Amy!! Nice work

Thank you!

Thank you so much!!

THANKS

thank you!

Thanks Amy and OUA!

Thank you Amy, Emily, and Kala!!

Great job Kala!

Thank you!

Thanks Amy and all!

Thank y'all! (shout out to Asheville)

Great job Emily!

Thank you Amy and OUA :)

Thank you and thanks to you all for all the prep in advance. All of your rehearsals worked out lovely!