HI! Looking forward to this :) Thank you for preparing this

Im here!

im muted though

will these slides be shared?

Do you want us to answer if we are not applying this year?

Yay! I’m excited to see some folks interested in developmental-behavioral pediatrics!

Pediatric Infectious Diseases

Yes, the slides will be shared on the APPD Website.

PD here representing my resident applicants: GI, Heme Onc, PICU, and ID!

Pulmonary, heme onc, hospitalist and developmental-behavioural

will the recording be shared as well?

Yes, the recording and slides will be shared on the APPD website.

Do they see when the application was submitted and will that matter if they can?

ERAS says if you submit anytime before august 12th it will show up with an August 12th submission date, after that it will be time stamped in real time

How does this timeline differ for PHM?

as a PD, I don’t have time in checking when applications are submitted.

For PHM: http://phmfellows.org/phm-fellowship-application/

it is the same- you will be notified of resolution of your application on Aug 12( PD, Cleveland Clinic)

@Lindsey, PHM is following the same timeline as other fellowships, even though they aren't yet through ERAS.

Will we have opportunities to meet the residents?

in terms of USMLE transcripts- if we’ve chosen the option to authorize the release by USMLE on eras, how long does that take to get uploaded once application is submitted? should we anticipate a delay and submit a few days before aug 12 if that would mark our apps as ‘incomplete?’

I would recommend uploading everything to ERAS at least 5 days ahead of the opening day (Aug 7) because it can take a few days to upload.

will the results of the poll at the beginning be posted on APPD?

ERAS says it takes 1-2 business days to upload

is this presentation available to share later?

Yes, we can post the poll to APPD's site. And yes, the presentation and recording will be posted on the APPD website (under virtual cafes section).

If you have the option to turn off your self view, this is supposed to reduce the risk of "zoom fatigue" so you aren't distracted looking at yourself.

How do I go about scheduling time to pump into the interview day?

I would recommend asking for time to pump when you set up your interview day. we can accommodate that if we know in advance what is needed.

Thank you.

With in person interviews, it may have been more easy to discuss research interests and set us up with attendings interested in that particular area. Would it be that flexible with virtual interviews or do you recommend reaching out in advance to the coordinators to express specific research interests ahead of time?

is it permissible to arrange time to “shadow” the department clinically after interviews and before rank day to better inform your own decision (not necessarily affect their decision); almost in an anonymous way?

Has there been any consideration of having fellowship programs rank applicants 2 weeks before the applicants rank programs to allow a period of time for second looks without influencing the rank list from the program and keep things fair?

Regarding clinical shadowing after interview day…I do not think 2nd looks or other such visits are being encouraged this year. I suspect programs will not be offering shadowing of that type for applicants, sadly.

Agree with Jennifer...many institutions are not allowing any visiting learners in any capacity so I am doubtful that 2nd looks or shadowing will be favored

are programs planning on interviewing internal candidates virtually also or inn person?

Many programs are doing completely virtual- including for their internal applicants- to promote equity

The recommendation nationally is for ALL interviews to be virtual

To clarify, all applicants, even internal ones, will still have virtual interviews.

thank you

as program directors, we also worry that we won’t get outside applicants if they have never been to our city. so we all fee anxious!

I second what John Frohna said!

now that our interviews are virtually, there is the option of recording the interviews for review later. Is this something we should be expecting?

The slides and recordings from today will be posted at: https://www.appd.org/meetings-education/virtual-cafes/fellowship-leadership/

I have no time to be looking at time stamps

Any recommendations on number of programs to apply to? Some are advising to apply to more/less programs since it is virtual.

I second Jaclyn’s question - will they record our interviews to watch later/critique?

Do you think less/more interviews will be offered since things are virtual?

I don’t think has been addressed yet. Any thoughts on restricting the number of programs applicants apply to? Seems like if there’s minimal cost and less time associated with scheduling interviews, applicants will apply to more and make the overall process “feel” more competitive.

Do you think different parameters be used this year to filter applicants than traditionally- for example, different cut offs for board scores, research etc?

Would it be ok to reach out to current fellows prior to getting interviews from programs we may be especially interested in?

Should we worry that due to the lack of financial restriction with travel for interview that this will lead to a lot of applicants over applying to an increased number of programs, leaving PD’s with a shorter amount of time to review these applications and weeding people out based on certain criteria earlier than usual ?

If applicants are able to apply to more institutions given the removal of the travel and monetary constraints, how are programs planning to balance a potential increased number of applicants with the holistic approach to applications?

what about time zone differences? will that be accounted for in scheduling? sorry realized it doesn’t send automatically to the group

will more interviews be given? my thoughts is, maybe overall applicants may not cancel or apply to more as travel is not an issue now.

Echoing on questions regarding possible increase in number of programs applicants are applying to, do you advise your residents to apply to more programs

will a delay in step 3 scores due to covid negatively affect applicants?

what about for PHM fellowship which is a non-ERAS one? Program directors will have access to the applications as soon as they are submitted

Will there be any component to our presence on social media in the decision making process?

@Sara - what is your Q?

I wouldn't think any program will look for social media presence as a factor unless it reflects poorly with regard to your professionalism

sorry I meant for PHM does the timing of when we submit our application matter since they can see the application right away as opposed to ERAS where nothing will be available until August 12

Time zones considerations have been discussed and are part of the letter that goes to program directors.

Other accommodations for specific breaks are fine to request.

Neo, ED, critical care are scared haha! I think it goes both ways- if you aren't serious about a program please don't apply. If programs aren't serious about a candidate please don't interview them

@Sara- no it does matter. Earlier the better of course, but we understand this is a weird year all around.

I really wouldn't stress too much about when things get uploaded as long as it is there by the final deadline.

I've seen this rule of thumb recommended- 10 x the applicant/spot ratio. So for specialties with 1 candidate for every two spots, you may only need to do 5. If there are more applicants than spots you may need 10-15 interviews to be competitive

We are not planning to record interviews at Children’s Mercy

No one will have time to even look at them

not planning to record at CCF PHM

For programs with rolling admissions outside of ERAS, is applying on about 8/12 the standard, or does this really depend on the individual program?

And the same goes for the applicant - interviews should not be recorded without permission from all parties

It is actually legal in many states to record without consent but huge red flag. No recording allowed at Nationwide/Ohio State

How will different time zones be taken into consideration for interview days?

AM and PM options for interview days

If we have a question about LORs based on field, who should we address it to?

For time zones, I think it is “fair” to expect that the program may be able to sort of “meet in the middle” for those

if there is someone from your residency in a program, you can certainly reach out.

Are there resources/someone we can contact to help find institutions that are still doing away rotations for those who don't have the specialty at their home institution?

For in person interviews, we'd have the opportunity to offer a better-formatted CV, personal statement (i.e. not ERAS format), etc. Are programs offering ways for us to upload these ahead of interview time?

@Stephanie, feel free to either ask LOR questions here -- or to the CoPS subspecialty reps

rotations are available for residents that would like to rotate with participation in telehealth visits - at this point

you could access the CoPS website. Pedsubs.org. go to the mentor section

Will there be any penalty for Step 3 scores not being released prior to August 12th given Prometric delays with testing dates?

@claire - I think you probably need to contact the program coordinators at the programs you have the most interest in and see what their institutional policy is for visiting residents...

I can't see how any program would hold delays in Step 3 reporting against you

Thanks!

Will we have the opportunity to meet/speak with the residents during the interview day?

Thank you all for your time!

@Nga, I just recycle those after an interview. I am not sure there is value to doing a separate Cv.

Great discussion. Thank you so much!!!!

Thank you!

Thank you !!!!!!

Thank you! You helped to dispel some fears for all of us I'm sure!

Thank you for this informative session

This was wonderful and helpful, thank you all

Thank you so much! This was very helpful and appreciated!

I think our big take home message -- it will be ok! The fellowship directors have been thinking carefully about how to make this the best possible for you!

In terms of ERAS applications, do applicants typically include activities and experiences from medical school or should we only include activities from residency?

Thank you all for your time! This was a very informative session.

Thank you!

Thank you very much!

Thanks very much!

Thank you!! This was so helpful!

Thank you!

Very helpful!

thank you so much for putting this together! Super helpful!

Thank you so much for all this!

Thanks!!!

Thank you! This was very helpful!

thank you this was very helpful

Thank you all for this informative session !

Thank you so much! This was great!

Thank you very much!!!

Thank you so much!

Thank you!

thank you for doing this!

Thank you!!

Thank you! This was very helpful!

Thank you!

The slides and recordings from today will be posted at: https://www.appd.org/meetings-education/virtual-cafes/fellowship-leadership/

Thank you so much for this session. This was very helpful!

Thank you!

very helpful and much appreciated! thank you

Thank you.

Thanks to all!

Thank you

Thank you! this was extremely helpful. Have a great day

Thank you all. This was very helpful!!

Thank you for the help, will do! @Kris

This was very informative. Thank you.

Great meeting! Thanks for the resources

Thank you for all of this information- it was very much appreciated!

Thank you for this very useful session!

Thank you, this was lovely and informative!

Thank to every PD and panelist who answered the questions! Thank you for hosting this session.

Thank you!

Thank you for this virtual café! Lots of questions were answered and definitely helped a lot

Thank you everyone! Very Helpful!

Thank you so much everyone. Very helpful and the residents will be so happy to have this information.

Thank you all so much!!

thank you!

thank you all for your time

thank you !

Absolutely wonderful! This was impactful!!

Thank you all very much!

Thank you!

tHANK YOU

good luck everyone!